Storage of Documents. 13.1 After completing the work, we may be entitled to keep all your papers and documents while there is still money owed to us for charges and disbursements.
Storage of Documents. 39.1 On completion of your instructions any papers to which you are entitled, but left in our possession (except documents deposited in safe custody) will be retained electronically for no more than seven (7) years and on the authority of the Costs Agreement to be destroyed seven years after the date of the final xxxx rendered by us in this matter.
Storage of Documents. 8.1. Trabr will circulate copies of the signed documents (together with forensic records of each party’s confirmation and execution) accessed through the Electronic Signing Platform to the relevant parties at the addresses nominated by the relevant parties. Trabr is not responsible for storing or retaining any executed documents.
Storage of Documents. The professional documentation presented to establish eligibility and development of accommodations shall be securely stored by the DS program and remains Oregon Tech property. Any documentation of a disability that originated from another provider will not be re-disclosed without your written consent. The University is committed to keeping sensitive disability-related information confidential and it will be released only on an educational need-to-know basis. Only the Director of Disability Services will make exceptions to this procedure. A student’s access to DS records is governed by FERPA regulations; please ask your counselor for further information. As set forth in law and regulation, records may be inspected by regulatory, enforcement or evaluative bodies and may be released without your consent if so ordered by a court of proper jurisdiction.
Storage of Documents. 6.1. Files will be stored for five years after the closing thereof and subsequently destroyed, bar timely written request to the contrary.
Storage of Documents. Incoming post is scanned into our case management systems. After scanning, all routine correspondence is shredded, but important original documents are retained until case conclusion. Outgoing correspondence and file records are imaged directly into our computer system so there are no paper copies. Your computer file will usually be electronically archived within one month of conclusion and we will retain your file for 7 years only. However, we have no paper storage facilities so if there are any original paper documents which you wish to retain, please notify us before your claim is concluded so that we can forward any such items to you for safekeeping. If you require us to retrieve a file from our archive database and reinstate it in paper format, we will charge you for this facility. An explanation of how these charges are calculated is provided above.
Storage of Documents. Most of the papers and documents in our file will belong to you. After we have completed your case and you have paid our fees, you may ask us to send you the parts of the file which belong to you. If you do not, we will keep the file for not less than six years after the date of our final bill. The storage of files involves a cost to us. We may continue to store your file for some time after that, but this is on the understanding that we have the right to destroy it once the six years have elapsed. We will not destroy documents you specifically ask us to deposit in safe custody. If we retrieve papers or documents from storage at your request, we shall charge you the cost of retrieval, although if we retrieve the papers in relation to continuing or new instructions to act for you, we will not normally charge you for doing this. In addition to asking you to reimburse any sum spent by us in retrieving the papers (which may be kept off site in deep storage), we may make a charge based on the time spent producing stored papers, and we may also charge you for other work necessary to comply with your instructions in relation to the retrieval of the papers. When we store a file, we may place it in deep storage. It may take ten days or more to retrieve a file from deep storage.
Storage of Documents. On completion of the work on each matter we may retain any papers to which you are entitled but you leave in our possession. You agree that we have your authority to destroy any papers, documents, plans, photographs or written records (including any electronic copies) we hold on your behalf five (5) years after the date of the final bill rendered by us in the matter pertaining to them or at any earlier time as You further agree that we store your documents at your risk. We are not required to take any steps to protect the same from unauthorised access, loss and theft and from destruction by fire, adverse weather event or other acts of God. We are not responsible for the cost or damage suffered by you or the costs of replacement of the same in the case the documents are accessed, lost, stolen or destroyed. You agree to indemnify us against any claims made against us for any such cost or damage caused by anything that you ask us to store for you.
Storage of Documents. We do not retain documents other than those which we have specifically agreed to retain in safe custody. Where hard copies of any files are retained, it is our policy to store them for a period of no more than 12 months following the date of our last issued invoice following which time they may be destroyed. In addition, we may transfer documents relating to your matter into an electronic format, you may request a copy of the documents at any time up until the date on which we destroy electronic copies. We will generally retain electronic copies for a period of up to 15 years. You may ask us to hold and we may agree to hold in safe custody important documents such as xxxxx, deeds or other securities. We do not currently charge for storage but may decide to do so in the future, in which case, we will give notice in writing to you that a charge will be made from a future date. Providing any payments due are made, we will not destroy any documents which we have agreed to hold for such period as they may remain relevant. If you request a copy of your file we will (if it is still held) supply it but may make a charge based on time spent producing a copy to you or another at your request. We may also charge for reading, correspondence or other work necessary to comply with your instructions whether in relation to files held, documents held or otherwise.
Storage of Documents. On completion of the work on each matter we may retain any papers to which you are entitled but you leave in our possession. You agree that we have your authority to destroy any papers, documents, plans, photographs or written records (including any electronic copies) we hold on your behalf three
