Space Utilization. In 2009-10, did Confederation have a Space Utilization planning process in place to assess and optimize academic space utilization? YES If yes, please indicate in the space below the methodology used to inform Confederation’s academic space utilization planning process: We hired a consultant to complete a campus master plan. This assisted us in determining the location the REACH facility. We used Infosilem software to schedule courses, faculty and rooms as well as gather data and statistics. If yes, please provide one or more example in the space provided below of a promising practice that Confederation used during 2009- 10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We continue to use centralized class, classroom and meeting room scheduling to improve and maximize utilization. We researched policies/procedures and the structure of the space utilization committee with the intent of improvements and the management of our space.
Space Utilization. In 2009-10, did Algoma have a Space Utilization planning process in place to assess and optimize academic space utilization? YES Please provide one or more example(s) in the spaces provided below of a promising practice that Algoma used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Xxxxxx‟s academic space utilization planning process: Process included reviewing instructional space including laboratory and research space. If yes, please provide one or more example in the spaces provided below of a promising practice that Algoma used during 2009- 10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. The university optimizes instructional space with a utilization rate of approximately 83 percent. The room assignments are finalized manually with no software which allows the Office of the Registrar to better align instructor pedagogy.
Space Utilization. In 2009-10, did Toronto have a Space Utilization planning process in place to assess and optimize academic space utilization? YES Please provide one or more example(s) in the spaces provided below of a promising practice that Toronto used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Toronto’s academic space utilization planning process: The responsibility for space allocation, policies and regulations resides within the jurisdiction of the University’s Vice President and Xxxxxxx. The Office of the Assistant Vice President, Campus and Facilities Planning closely monitors, evaluates and recommends the allocation of facilities on all three campuses. Space allocation decisions are made to support, build upon and enhance the teaching and research activities of the University. The Room Reservation System is an online booking system for classroom space that is “centrally controlled” rather than by the department or faculty with which the space is geographically associated. This allows for greater efficiency in the use of classroom space because a department only has to carry the costs for a room to the extent to which they use it (as opposed to shouldering the costs of a room because it resides within a building for which only one department is responsible). For example, the department may only use a given room for 40% of the time, while other academic units may use the room for 60% of the time. This ensures that academic space is utilized to its full extent. During the planning phase of all major capital projects of $500,000 and above, academic divisions are required to complete a Project Planning Report that includes a space standards evaluation in which a utilization analysis of academic space is conducted using the COU space standards and the university's own space requirements methodology. This evaluation also includes a rationale for the project as it relates to academic planning priorities and a range of space and building considerations. Divisions are required to submit this evaluation to governance. • If yes, please provide one or more example in the spaces provided below of a promising practice that Toronto used during 2009- 10 to assess and optim...
Space Utilization. In 2009-10, did Northern College have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform Northern College's academic space utilization planning process: Northern College's intent is to increase quality and performance capacity through continuous improvement and renewal. The design process for the new Trades Centre used Space Utilization Planning to ensure maximization of vacant shops and space by the best means possible. • Please provide one or more examples in the space provided below of a promising practice that Northern College used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. To assist Northern College in developing a process, Educational Consulting Services (ECS) has been contracted to develop a Master Space Utilization Plan.
Space Utilization. In 2009-10, did Xxxxxx have a Space Utilization planning process in place to assess and optimize academic space utilization? YES • If yes, please indicate in the space below the methodology used to inform Xxxxxx’s academic space utilization planning process: Seneca utilizes Infosilem software to assist in classroom scheduling. Staff are trained to provide effective parameters that would maximize space usage. Manual adjustments are made to further optimize space utilization. Prior to each academic semester, a formal analysis of the overall classroom utilization helps modify the input parameters for the subsequent cycle. • If yes, please provide one or more example in the space provided below of a promising practice that Xxxxxx used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Xxxxxx has an explicit policy to grow our summer enrolment in full-time post-secondary. Our enrolment in the summer semester has grown by 30% in the last two years to 7,466, a number larger than many colleges’ fall enrolment. Combined with our continuing education enrolment during all three semesters, by far the largest of any college in Ontario, we are using our classrooms and labs at a utilization rate that we believe are unmatched by any other major post-secondary institution. In fact, the standard usage of the fall enrolment figure as a proxy for a college’s enrolment serves to undervalue the utilization rate in those institutions who run larger summer semester activities as part of their full-time PSE activity. The space planning process was a particular challenge in 2009-10 at three of Seneca’s four main campuses due to exceptional enrolment growth and renovation complexities.
Space Utilization. In 2009-10, did Western have a Space Utilization planning process in place to assess and optimize academic space utilization? YES If yes, please indicate in the space below the methodology used to inform Western’s academic space utilization planning process: Space Planning Principles Space planning at Western should be guided by the following principles.
Space Utilization. In 2009-10, did University of Waterloo have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform University of Waterloo's academic space utilization planning process: After consultation with colleagues at other Canadian universities, academic and academic support contacts, the Registrar's Office and Institutional Analysis & Planning, Waterloo adopted a utilization standard of 47 hours per week per instructional room. This translates to 7 hours per day for a five day week (35 hours) , and four 3-hour sessions in the evening (12 Hours) – 75.8% of the total number of instructional hours available in a week (62 hours/week). This standard takes into account reasonable breaks between classes to allow for traffic flow. This standard is applied for the Fall and Winter terms; a modified standard is used for Spring terms based on the percentage of classes offered versus the Fall term. Suggest you explain how the 7 hours a day was chosen, because 7 hours per day will seem light, at UW to people who think of lectures starting at 8:30 in the morning and ending at 5:30, which is a 9 hour day (or 56 hours per week), plus 3 hours in evenings for 4 days, for a total of 56 + 12 = 68 hours). A study was conducted in March 2010 to analyze the utilization of the centrally booked classrooms. UW scheduled between 67% and 73% of the standard for the Fall 2009 term. When comparing UW’s schedule to the COU standard of 30-34 hours per week, UW consistently scheduled between 111% and 123% of the COU standard. • Please provide one or more examples in the space provided below of a promising practice that University of Waterloo used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Waterloo developed a methodology by which use of decentralized instructional space can be optimized. Academic departments are asked to provide additional information on the utilization of the instructional space under their management. That information and related analyses are provided to the Registrar’s Office. The Registrar’s Office will then use that information to schedule classes in unused time blocks to optimize classroom utilization.
Space Utilization. YES • In 2009-10, did Niagara have a Space Utilization planning process in place to assess and optimize academic space utilization? NO • If yes, please indicate in the space below the methodology used to inform Xxxxxxx’s academic space utilization planning process: Niagara College uses a combination of an in‐house customized software used for course loading and faculty assignment and Infosilem scheduling software, in order to maximize academic space utilization. • If yes, please provide one or more example in the space provided below of a promising practice that Niagara used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Through efficient scheduling practices, capacity utilization for general classrooms (i.e. excluding labs and specialized space) was between 89% and 91% in Welland and 85% to 93% at the NOTL campus.
Space Utilization. In 2009-10, did University of Ottawa have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform University of Ottawa's academic space utilization planning process: The mission of the Physical Resources Service is to provide the facilities and infrastructures services necessary to the University in order to achieve academic and research objectives. It must provide a vibrant environment for the exchange of ideas and knowledge within the framework of policies and standards approved by the Administrative Committee. Key objectives are: Design and maintain a physical environment conducive to the achievement of the University's mission. Make the campus readily accessible to members of the University community. Provide a professional design and project management service for new construction as well as for the renovation and refurbishing of existing buildings. Create a safe and healthy teaching and working environment which exceeds accepted minimum standards. Maintain and improve the functional and visual quality of indoor and outdoor spaces. Develop and implement the campus Master Plan; foresee demand and expand central utilities to manage future needs effectively. Maintain and improve the performance of all building systems (lighting and heating, etc.). Carry out a preventive maintenance program to improve performance and extend the life of building equipment, furniture and interior finishes. Initiate and implement innovative energy management systems which mitigate the environmental impact of central utilities. Prepare and manage construction and operating budgets which respect the overall financial plans and priorities of the Service and the University. • Please provide one or more examples in the space provided below of a promising practice that University of Ottawa used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Here are key policies and procedures that apply to the Physical Resources Service: Policy No. 113 : Policy on maintenance, renovations, structural modifications, upgrading, and constructions Policy No. 95: Policy on Allocation and Utilization of University Facilities (see our web site for details)
Space Utilization. In 2009-10, did Trent University have a Space Utilization planning process in place to assess and optimize academic space utilization? Yes • If yes, please indicate in the space below the methodology used to inform Trent University's academic space utilization planning process: In 2009-10 the senior administration at the university undertook a strategic review of operations. One of the outcomes of this is that space planning was included in the mandate of the Xxxxxxx'x Planning Group (PPG), comprised of key vice presidents and directors. A sub-committee of the PPG reviews all space requests and plans and assesses them. Recommendations are made to the PPG and included as part of an integrated planning process. This ensures that academic space planning is aligned with the approved academic priorities. • Please provide one or more examples in the space provided below of a promising practice that Trent University used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. The grand opening of Bagnani Hall at Traill College (Trent's downtown college) took place in March 2010. A living memorial to the contribution and philanthropy of Xxxxxxx and Xxxxxxx Xxxxxxx, the new Bagnani Hall houses a lecture forum designed to seat 85 and serves as a lecture facility for Trent students as well as a facility for community cultural events. Provincial funding allowed Trent to expand it's health sciences by building Module C and moving Trent's nursing department into the new space which includes a new nursing centre learning lab. Trent renovated existing space for environmental sciences which allowed for the creation of a new Biomaterials Research Program let by Xx. Xxxxxx Xxxxxx, a pioneer in this emerging field.
