Retention and disposal. 9.5.1. Information shared under this Agreement will be securely stored and disposed by secure means when no longer required for the purpose for which it is provided as per each parties’ Information Security Policy, unless otherwise agreed in a specific case, and legally permitted. Each party will determine and maintain their own retention schedule.
Retention and disposal. Retention Period For Data DOB of the pupil + 25 years Disposal Method For Data Secure disposal - Electronic Database Management Appendix 1: Table of collections Data Required Data detail Statutory Regularity Core Learner Data Source School Information – School Number and Name Pupil Data – UPN, Forename & Surname, DOB o Gender, UPN Pupil Data - Basic Pupil Details - Preferred Names, NCY, Ethnicity & Ethnicity Source, FSM Eligible, Entry Date (Original Start Date), Medical, First Language Pupil Data - Looked After Child - In Care Indicators, Care Authority (Identifies which LA has pupil registered in care) Pupil Data - Address - Current Address Information School Information - School Name, Entry date (Most current), Last School Indictors (This indicates if pupil has left and returned), Enrol Status SEN - SEN Start Date, SEN Provision status, SEN Needs, SEN Type FSM - FSM Start Date, FSM End Date Support Information - Service Child Indicator, Mode of Travel Attendance Exclusion Data - Category and Reason of exclusion, Start and End date, Emergency contact details Leavers Information- Leaving Date, Leaving Reason Yes Weekly Attendance Sessional attendance data Learner level data for off-site provision Elective home education referrals Children missing education referrals Children missing out (< 25 hours/ week) Exclusions – fixed and permanent Yes Yes Yes Yes Yes Yes Weekly Termly Event-driven Event-driven Termly Event-driven Xxxxxxx looked after 🞏 �� The relevant LA as corporate parent require all information relating to the educational progress and outcomes of CLA. Attendance for CLA is collected from those out of authority CLA children. Yes Yes Termly Weekly Data Required Data detail Statutory Regularity Admissions The details and outcome of every application, made directly to the school, including appeals outcomes, for Reception to Year 6 The on roll date of new starters Yes Yes Weekly Weekly SEN Pupils at school Support Pupils with an EHCP Annual Review information Yes Yes Yes Annually Annually Within statutory timescales Transport Pupil name Pupil age Home address Distance from home to school and route Additional/Special needs/Education Health & Care Plans/Statements of Special Educational Needs Income status of family Entitlement under the Council’s transport policies Mode of transport Routes Ticketing arrangements/authority to travel Control measures put in place to ensure a suitable travel arrangement Transport timings Yes Weekly Statutory Statutory d...
Retention and disposal. 15.3.1 Once DfE have carried out the matching exercise, they will retain and securely store the original HO request for a period of 4 weeks and then securely destroy it in line with HMG guidelines.
Retention and disposal. 8.4.1 Information shared under this Agreement shall be securely stored and disposed of when no longer required for the purpose for which it is provided, unless otherwise agreed in writing in a specific case, and legally permitted.
Retention and disposal. The records are used to provide a centralized system within the Department of Defense to assess manpower trends, support personnel functions, perform longitudinal statistical analyses, and conduct scientific studies or medical follow-up programs and other related studies/analyses. Records are retained as follows:
Retention and disposal. 4. The DWV shall have the right, in its discretion to determine whether and how to (a) store, reproduce, preserve, and catalogue the Materials, and (b) transfer, sell, recycle, or discard the Materials when not required.
Retention and disposal. The personal data may be stored in our technology systems or those of our service providers, or in paper files. We will delete the personal data ten (10) years after liquidation of the applicable investment fund, or when you withdraw your consent or request erasure, to the extent that we are not legally required or otherwise permitted to continue to hold such data. We may retain such personal data for an additional period to the extent deletion would require us to overwrite our automated disaster recovery backup systems or to the extent we deem it necessary to assert or defend legal claims during any relevant retention period.
Retention and disposal. 7.1 This section does not apply to any data which would ordinarily be held on children or connected adults by the partners or relevant agency organisations, it applies to data which is shared with other agencies for the purpose of undertaking audit and assurance only.
Retention and disposal. Retention Period for Data Providers must keep all records associated with early years funding for 7 financial with the exception of copies of Child identification which must be kept for a minimum of 2 years. Records include; attendance registers, Parent Agreements, copies of Child Identification, copies of parents’ invoices, Disability Access Funding Application Forms, 30 hours Eligibility Check Consent Forms.
Retention and disposal. Personal data shared for the purposes specified in this agreement will be kept for 3 years from completion of the programme, or the Intern’s last contact with DFN Project SEARCH. Personal and course progress information will be retained securely (hardcopy and electronically on relevant classroom filing systems) within the DFN Project SEARCH classroom during the year the individual is enrolled on the programme and for a period of 5 years thereafter by Student Records in North East Scotland College to comply with any contractual, legal, audit or regulatory requirements. If an organisation leaves the DFN Project SEARCH University of Aberdeen partnership, the lead representative will be asked to ensure the deletion or return of any personal information relating to Interns held within their records (unless they are legally required to retain such information in line with relevant statutory obligations). At the end of the retention period, data should be securely deleted and a formal note of the deletion kept by all parties involved in the sharing.
