Common use of Request for Quote Clause in Contracts

Request for Quote. To be completed by the work requester All requests must be completed in accordance with the IT Group commissioning process/ governance arrangements. By submitting this form you are confirming that all the necessary business case approvals are in place to allow the services to be sourced. NOTE: all sections of the request for quote Part 1 must be completed in full. Any partially completed forms will be rejected. Request Title / Project Name Work Requester Directorate / Division Principal Contact and Role Name: Role: Address: Phone: IR35 Assessment Outcome Note: it is the responsibility of the work package requester to complete the HMRC IR35 assessment and attach the resulting pdf to this Request for Quote. Failure to do so will result in this request for work quote being rejected. Outcome of IR35 assessment for this Request for Quote The intermediaries legislation does not apply to this engagement ☐ Comments: [NOTE: if the outcome of the IR35 assessment is either “the intermediaries legislation does apply to this engagement” or “unable to determine the tax status of this engagement” please stop and seek advice from the Finance and Contract Team] Working Arrangements Please describe how you intend to work with the service provider to ensure that it is compliant with IR35 guidance (link to central guidance added when available). Here is a helpful reminder on the behaviours of the working arrangement: Control – the department is responsible for stating what is to be delivered. The service provider is responsible for using its own intitiative in determining how the services are to be delivered and the provision of resources to support the services [which shall include one or more specialists]. Risk (financial) – the financial risk of delivering the service/deliverables/outcome must lie with the service provider. Outputs and deliverables will be linked to payments. If the work does not meet the acceptance criteria it is the responsibility of the service provider to correct it at their own expense Integration (part and parcel of the organisation) - The service provider should not be treated as one of the team or be indispensable. They are expected to provide the services on such hours/days as required to meet any deadlines, as agreed between the service provider and the department. Substitution – the department are willing to accept substitute personnel with the relevant skills and expertise from the service provider (eg. to cover holidays, illness etc). Provision of own equipment - The service provider must provide their own equipment where security requirements permit. Please describe any exceptions and the reasons for these exceptions, to this (eg. DfE accounts, MS Azure accounts) This request for work is for a service If it looks like a people role then it probably is Funding Funding Team/Division Cost Centre Term Target Commencement Date Target Delivery Date Work Package Objectives Provide a summary of the Department's requirements, including the overall objectives and activities for the service to be provided and known skills required. Please indicate if there are any requirements to visit departmental offices. Work Package Deliverables List any specific deliverables that the Service Provider must produce. All deliverables must be defined against measurable acceptance criteria. Ref Deliverable Date Deliverable Description Acceptance Criteria (quality expected) Risks Please identify all known risks that might impact the service provider’s ability to deliver the service requirement which meets the acceptance criteria. Evaluation Criteria Where this RfQ is provided to more than one company, please specify the criteria and weightings that will be used to evaluate the quotes. This could include skills, experience, knowledge, substitution capacity, location, price, ability to deliver. Senior Responsible Officer / Deputy Director Sign Off I confirm that I have engaged fully in ITG’s governance process and I have appropriate technical, project and funding approval for this proposal’. I accept the risk and liability in the event of an investigation by HMRC in respect of the IR35 status of this engagementName Position Date Finance Business Partner approval received IT governance reference number Date SRO / DD Sign Off The RfQ must now be sent to the email mailbox XxxxxxxxXxxxxxxxxx.XXXXXXX@xxxxxxxxx.xxx.xx.

Request for Quote. To be completed by the work requester All requests must be completed in accordance with the IT Group commissioning process/ governance arrangements. By submitting this form you are confirming that all the necessary business case approvals are in place to allow the services to be sourced. .. NOTE: all sections of the request for quote Part 1 must be completed in full. Any partially completed forms will be rejected. Request Title / Project Name Work Requester Directorate / Division Principal Contact and Role Name: Role: Address: Phone: IR35 Assessment Outcome Note: it is the responsibility of the work package requester to complete the HMRC IR35 assessment and attach the resulting pdf to this Request for Quote. Failure to do so will result in this request for work quote being rejected. Outcome of IR35 assessment for this Request for Quote The intermediaries legislation does not apply to this engagement ☐ Comments: [NOTE: if the outcome of the IR35 assessment is either “the intermediaries legislation does apply to this engagement” or “unable to determine the tax status of this engagement” please stop and seek advice from the Finance and Contract Team] Working Arrangements Please describe how you intend to work with the service provider to ensure that it is compliant with IR35 guidance (link to central guidance added when available). Here is a helpful reminder on the behaviours of the working arrangement: Control – the department is responsible for stating what is to be delivered. The service provider is responsible for using its own intitiative in determining how the services are to be delivered and the provision of resources to support the services [which shall include one or more specialists]. Risk (financial) – the financial risk of delivering the service/deliverables/outcome must lie with the service provider. Outputs and deliverables will be linked to payments. If the work does not meet the acceptance criteria it is the responsibility of the service provider to correct it at their own expense Integration (part and parcel of the organisation) - The service provider should not be treated as one of the team or be indispensable. They are expected to provide the services on such hours/days as required to meet any deadlines, as agreed between the service provider and the department. Substitution – the department are willing to accept substitute personnel with the relevant skills and expertise from the service provider (eg. to cover holidays, illness etc). Provision of own equipment - The service provider must provide their own equipment where security requirements permit. Please describe any exceptions exceptions, and the reasons for these exceptions, to this (eg. DfE accounts, MS Azure accounts) This request for work is for a service If it looks like a people role then it probably is Funding Funding Team/Division Cost Centre Term Target Commencement Date Target Delivery Date Work Package Objectives Provide a summary of the Department's requirements, including the overall objectives and activities for the service to be provided and known skills required. Please indicate if there are any requirements to visit departmental offices. Work Package Deliverables List any specific deliverables that the Service Provider must produce. All deliverables must be defined against measurable acceptance criteria. Ref Deliverable Date Deliverable Description Acceptance Criteria (quality expected) Risks Please identify all known risks that might impact the service provider’s ability to deliver the service requirement which meets the acceptance criteriacritera. Evaluation Criteria Where this RfQ is provided to more than one company, please specify the criteria and weightings that will be used to evaluate the quotes. This could include skills, experience, knowledge, substitution capacity, location, price, ability to deliver. Senior Responsible Officer / Deputy Director Sign Off I confirm that I have engaged fully in ITG’s governance process and I have appropriate technical, project and funding approval for this proposal’. I accept the risk and liability in the event of an investigation by HMRC in respect of the IR35 status of this engagementName Position Date Finance Business Partner approval received IT governance reference number Date SRO / DD Sign Off The RfQ must now be sent to the email mailbox XxxxxxxxXxxxxxxxxx.XXXXXXX@xxxxxxxxx.xxx.xx.