Procurement Records. Grantee must maintain records detailing the history of all purchasing and procurement in which funds from this Agreement were used. This includes the rationale for the selected method of procurement, selection of contract type, basis for contractor selection or rejection, and basis for contract price.
Procurement Records. Per 43 TAC §31.44(b)(3), all procurement documents are public information and shall be maintained by the Subrecipient for at least three (3) years after grant closeout, or, in the case of a capital project, the life of the asset plus three years.
Procurement Records. Subrecipient must maintain records of all procurement actions sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.
Procurement Records. Procurement records and files for purchases in excess of the small purchase threshold shall include the following at a minimum: Basis for contractor selection; Justification for lack of competition when competitive bids or offers are not obtained; and Basis for award cost or price.
Procurement Records. Records must be stored to provide a transparent and robust audit trail for all procurement activity to support demonstration of compliance with Public sector procurement and legislative requirements. • All procurement contracts to be stored on the SugarCRM system. • Where a procurement is for less than £25 000 the 3 quotes must be uploaded to the purchase order on the U4F finance system, and the reason for selection of the winning quote must be recorded on the purchase order. • By exception we may procure small items for less than £25 000 on a credit card with the approval of the relevant Director. Three quotes must still be obtained and these, and the reason for winning quote selection must be stored on VB/VE central storage folders. • All tenders will be conducted through the Delta system and records will be retained on that system. • All NTA’s will be stored by Procurement on their shared drive. Lists by Division will be available to the relevant Director and should be checked every six months Table of Information Asset Retention Periods Dept / Document type Retention Period Finance Procurement Legal compliance Legal compliance Legal claims /court orders Permanent HR General Legal compliance HR CVs 6 months for unsuccessful applicants HR Performance Management 7 years after departure of staff member Retirement and Pension records Permanent Payroll Legal compliance Audit Reports Permanent Audit Report supporting docs 7 years after completion Corporate Records Permanent Signed Board Minutes Permanent Legal contracts 7 years after completion B2C CRM records Consumer contacts to be deleted after 24 months unless requalified. B2B CRM records Business contacts to be deleted after 60 months if unengaged and unused by VB/VE, but see above for more details. Media Files In line with VBi and copyright laws General files 5 years Complaints 5 years (7 if escalated to the Legal Team) Fraud investigation 7 years CMS files 4 years Email files 6 months after staff departure Licence and Permits Grant Applications/ Funding Agreements and Claim Forms and associated documentation 7 years after completion 7 years from end of year in which Grant awarded
Procurement Records. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts and documentation for any payments, expenditures or refunds made to or received by Contractor in connection with this Agreement. Contractor shall make all procurement expenditures in excess of $1,000 by check or credit card.
Procurement Records. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts and documentation for any payments, expenditures or refunds made to or received by Contractor in connection with this Agreement. Contractor may maintain a xxxxx cash fund in accordance with the Fiscal Manual, however, no expenditures may be made from such fund for procurements valued in excess of one thousand dollars ($1,000). Contractor shall make all procurement expenditures in excess of one thousand dollars ($1,000) by check or credit card.
Procurement Records. Contractor shall retain records that detail the method of procurement, the basis for selection or rejection of a contractor, consultant or supplier, and the basis for the contract price. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts, and documentation for any payments, expenditures, or refunds made to or received by Contractor in connection with this Agreement. Contractor may maintain a xxxxx cash fund in accordance with the Fiscal Manual; however, no expenditures may be made from such fund for procurements valued in excess of $1,000. Contractor shall make all procurement expenditures in excess of $1,000 by check or credit card.
Procurement Records. Procurement records and files for purchases in excess of the small purchase threshold shall include the following at a minimum:
Procurement Records. The Prequalification Committee and the CM shall ensure that DCAMM has a complete set of the following records:
