Procurement Card Policy and Procedures Sample Clauses

Procurement Card Policy and Procedures. The Chicago Park District will have one credit card which will be under the control of the CFO and registered with the Comptroller. The Chicago Park District will have limited use of Procurement Cards for emergency purposes, or transactions where purchase orders are not accepted by the merchant, or for situations in which it is determined that the credit card is the best alternative to procure specific goods or services. The Procurement Card is not to be used as a regular vehicle with which to conduct Park business. All non-emergency expenditures shall be submitted for payment through the regular procurement process or Employee Reimbursement Authorization process (refer to Section I above). If it is determined that an expenditure purchased with a procurement card is not for emergency purposes or where purchase orders are not accepted by the merchant use of the procurement cards will be revoked. Procurement Cards (P-Cards) will only be used for Park District business purposes; personal expenditures of any type are strictly prohibited. In addition to only being allowed for emergency purposes, the listing of Unallowable Types of Expenditures on Page 1 of this Policy also applies to P-Card purchases. For the purpose of this policy, a Procurement Card is a District-issued credit card from a financial institution. This set of policies is to establish a framework for the District-wide Procurement Card program including participation in the program and the appropriate use of Procurement Cards. The Park District Procurement Card program is established to streamline small dollar and emergency purchases as well as travel and continuing professional development charges. Written procedures will provide guidance on the establishment of controls such as purchasing limits, purchasing restrictions, purchasing and invoice processing, monthly statement reviews, billing disputes, lost or stolen cards, and making changes to cardholder information. The CFO or in his/her absence the Comptroller will have sole authority to use the P-card. In addition to the signing and acknowledgement of the Employee Reimbursement Policy, a Cardholder Agreement/Acknowledgement will be signed by each Cardholder.
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Related to Procurement Card Policy and Procedures

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