Common use of PREPARATION OF BIDS Clause in Contracts

PREPARATION OF BIDS. The scope of work has been attached herein in Annexure- 01. The technical Bid should be provide to meet the requirement specified in scope of work. Any bid exceptions must be attached to the bid. Exceptions to the provisions of the contract will not be accepted by Company for review or negotiation after the bid closing time. Exceptions shall be accompanied by complete information on the nature and extent of the proposed exception and the consequent impacts to the prices, schedule or other aspect of the bid. Bidders will not be compensated for the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not to award the contract. Bidders are encouraged to provide any additional information helpful to Company in evaluating their bids. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy of the Tender Documents has received in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mail. All copies shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptions, clearly shown in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address of the Bidder. Where the Bidder operates under any trading name this also shall be stated, as shall be any trading or mailing address if different to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-

PREPARATION OF BIDS. The scope General Considerations In preparing the Bid, the Bidder is expected to examine the ITB in detail. Material deficiencies in providing the information requested in the ITB may result in rejection of work has been attached herein in Annexure- 01the Bid. The technical Bidder will not be permitted to take advantage of any errors or omissions in the ITB. Should such errors or omissions be discovered, the Bidder must notify the UNDP accordingly. Cost of Preparation of Bid should The Bidder shall bear all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid is selected or not. UNDP shall not be provide to meet responsible or liable for those costs, regardless of the requirement conduct or outcome of the procurement process. Language The Bid, as well as any and all related correspondence exchanged by the Bidder and UNDP, shall be written in the language (s) specified in scope the BDS. Documents Comprising the Bid The Bid shall comprise of workthe following documents and related forms which details are provided in the BDS: Documents Establishing the Eligibility and Qualifications of the Bidder; Technical Bid; Price Schedule; Bid Security, if required by BDS; Any attachments and/or appendices to the Bid. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Section 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to UNDP’s satisfaction. Technical Bid Format and Content The Bidder is required to submit a Technical Bid using the Standard Forms and templates provided in Section 6 of the ITB. Samples of items, when required as per Section 5, shall be provided within the time specified and unless otherwise specified by the Purchaser, at no expense to the UNDP. If not destroyed by testing, samples will be returned at Bidder’s request and expense, unless otherwise specified. When applicable and required as per Section 5, the Bidder shall describe the necessary training programme available for the maintenance and operation of the equipment offered as well as the cost to the UNDP. Unless otherwise specified, such training as well as training materials shall be provided in the language of the Bid as specified in the BDS. When applicable and required as per Section 5, the Bidder shall certify the availability of spare parts for a period of at least five (5) years from date of delivery, or as otherwise specified in this ITB. Price Schedule The Price Schedule shall be prepared using the Form provided in Section 6 of the ITB and taking into consideration the requirements in the ITB. Any requirement described in the Technical Bid but not priced in the Price Schedule, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. Bid Security A Bid Security, if required by BDS, shall be provided in the amount and form indicated in the BDS. The Bid Security shall be valid for a minimum of thirty (30) days after the final date of validity of the Bid. The Bid Security shall be included along with the Bid. If Bid Security is required by the ITB but is not found in the Bid, the offer shall be rejected. If the Bid Security amount or its validity period is found to be less than what is required by UNDP, UNDP shall reject the Bid. In the event an electronic submission is allowed in the BDS, Bidders shall include a copy of the Bid Security in their bid exceptions and the original of the Bid Security must be attached sent via courier or hand delivery as per the instructions in BDS. The Bid Security may be forfeited by UNDP, and the Bid rejected, in the event of any, or combination, of the following conditions: If the Bidder withdraws its offer during the period of the Bid Validity specified in the BDS, or; In the event the successful Bidder fails: to sign the Contract after UNDP has issued an award; or to furnish the Performance Security, insurances, or other documents that UNDP may require as a condition precedent to the bideffectivity of the contract that may be awarded to the Bidder. Exceptions Currencies All prices shall be quoted in the currency or currencies indicated in the BDS. Where Bids are quoted in different currencies, for the purposes of comparison of all Bids: UNDP will convert the currency quoted in the Bid into the UNDP preferred currency, in accordance with the prevailing UN operational rate of exchange on the last day of submission of Bids; and In the event that UNDP selects a Bid for award that is quoted in a currency different from the preferred currency in the BDS, UNDP shall reserve the right to award the contract in the currency of UNDP’s preference, using the conversion method specified above. Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture. After the Deadline for Submission of Bid, the lead entity identified to represent the JV, Consortium or Association shall not be altered without the prior written consent of UNDP. The lead entity and the member entities of the JV, Consortium or Association shall abide by the provisions of Clause 9 herein in respect of submitting only one Bid. The description of the contract will organization of the JV, Consortium or Association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of the ITB, both in the Bid and the JV, Consortium or Association Agreement. All entities that comprise the JV, Consortium or Association shall be subject to the eligibility and qualification assessment by UNDP. A JV, Consortium or Association in presenting its track record and experience should clearly differentiate between: Those that were undertaken together by the JV, Consortium or Association; and Those that were undertaken by the individual entities of the JV, Consortium or Association. Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be accepted claimed as the experience of the JV, Consortium or Association or those of its members, but should only be claimed by Company the individual experts themselves in their presentation of their individual credentials JV, Consortium or Associations are encouraged for review high value, multi-sectoral requirements when the spectrum of expertise and resources required may not be available within one firm. Only One Bid The Bidder (including the individual members of any Joint Venture) shall submit only one Bid, either in its own name or negotiation after as part of a Joint Venture. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the bid closing timefollowing: they have at least one controlling partner, director or shareholder in common; or any one of them receive or have received any direct or indirect subsidy from the other/s; or they have the same legal representative for purposes of this ITB; or they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of another Bidder regarding this ITB process; they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this ITB process. Exceptions This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Bid Validity Period Bids shall remain valid for the period specified in the BDS, commencing on the Deadline for Submission of Bids. A Bid valid for a shorter period may be rejected by UNDP and rendered non-responsive. During the Bid validity period, the Bidder shall maintain its original Bid without any change, including the availability of the Key Personnel, the proposed rates and the total price. Extension of Bid Validity Period In exceptional circumstances, prior to the expiration of the Bid validity period, UNDP may request Bidders to extend the period of validity of their Bids. The request and the responses shall be accompanied by complete information made in writing, and shall be considered integral to the Bid. If the Bidder agrees to extend the validity of its Bid, it shall be done without any change to the original Bid. The Bidder has the right to refuse to extend the validity of its Bid, in which case, the Bid shall not be further evaluated. Clarification of Bid (from the Bidders) Bidders may request clarifications on any of the ITB documents no later than the date indicated in the BDS. Any request for clarification must be sent in writing in the manner indicated in the BDS. If inquiries are sent other than specified channel, even if they are sent to a UNDP staff member, UNDP shall have no obligation to respond or confirm that the query was officially received. UNDP will provide the responses to clarifications through the method specified in the BDS. UNDP shall endeavour to provide responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the nature and extent part of UNDP to extend the submission date of the proposed exception Bids, unless UNDP deems that such an extension is justified and the consequent impacts necessary. Amendment of Bids At any time prior to the pricesdeadline of Bid submission, schedule or other aspect UNDP may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of an amendment to the bidITB. Amendments will be made available to all prospective bidders. If the amendment is substantial, UNDP may extend the Deadline for submission of Bid to give the Bidders will reasonable time to incorporate the amendment into their Bids. Alternative Bids Unless otherwise specified in the BDS, alternative Bids shall not be compensated considered. If submission of alternative Bid is allowed by BDS, a Bidder may submit an alternative Bid, but only if it also submits a Bid conforming to the ITB requirements. Where the conditions for its acceptance are met, or justifications are clearly established, UNDP reserves the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not right to award a contract based on an alternative Bid. If multiple/alternative bids are being submitted, they must be clearly marked as “Main Bid” and “Alternative Bid” Pre-Bid Conference When appropriate, a pre-bid conference will be conducted at the contractdate, time and location specified in the BDS. All Bidders are encouraged to provide any additional information helpful to Company attend. Non-attendance, however, shall not result in evaluating their bidsdisqualification of an interested Bidder. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy Minutes of the Tender Documents has received Bidder’s conference will be disseminated on the procurement website and shared by email or on the e-Tendering platform as specified in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mailthe BDS. All copies No verbal statement made during the conference shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by modify the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptionsof the ITB, clearly shown unless specifically incorporated in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address Minutes of the Bidder. Where the Bidder operates under any trading name this also shall be stated, ’s Conference or issued/posted as shall be any trading or mailing address if different an amendment to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-ITB.

PREPARATION OF BIDS. The scope General Considerations In preparing the Bid, the Bidder is expected to examine the ITB in detail. Material deficiencies in providing the information requested in the ITB may result in rejection of work has been attached herein in Annexure- 01the Bid. The technical Bidder will not be permitted to take advantage of any errors or omissions in the ITB. Should such errors or omissions be discovered, the Bidder must notify the UNDP accordingly. Cost of Preparation of Bid should The Bidder shall bear all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid is selected or not. UNDP shall not be provide to meet responsible or liable for those costs, regardless of the requirement conduct or outcome of the procurement process. Language The Bid, as well as any and all related correspondence exchanged by the Bidder and UNDP, shall be written in the language (s) specified in scope the BDS. Documents Comprising the Bid The Bid shall comprise of workthe following documents and related forms which details are provided in the BDS: Documents Establishing the Eligibility and Qualifications of the Bidder; Technical Bid; Price Schedule; Bid Security, if required by BDS; Any attachments and/or appendices to the Bid. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Section 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to UNDP’s satisfaction. Technical Bid Format and Content The Bidder is required to submit a Technical Bid using the Standard Forms and templates provided in Section 6 of the ITB. Samples of items, when required as per Section 5, shall be provided within the time specified and unless otherwise specified by the Purchaser, at no expense to the UNDP. If not destroyed by testing, samples will be returned at Bidder’s request and expense, unless otherwise specified. When applicable and required as per Section 5, the Bidder shall describe the necessary training programme available for the maintenance and operation of the equipment offered as well as the cost to the UNDP. Unless otherwise specified, such training as well as training materials shall be provided in the language of the Bid as specified in the BDS. When applicable and required as per Section 5, the Bidder shall certify the availability of spare parts for a period of at least five (5) years from date of delivery, or as otherwise specified in this ITB. Price Schedule The Price Schedule shall be prepared using the Form provided in Section 6 of the ITB and taking into consideration the requirements in the ITB. Any requirement described in the Technical Bid but not priced in the Price Schedule, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. Bid Security A Bid Security, if required by BDS, shall be provided in the amount and form indicated in the BDS. The Bid Security shall be valid for a minimum of thirty (30) days after the final date of validity of the Bid. The Bid Security shall be included along with the Bid. If Bid Security is required by the ITB but is not found in the Bid, the offer shall be rejected. If the Bid Security amount or its validity period is found to be less than what is required by UNDP, UNDP shall reject the Bid. In the event an electronic submission is allowed in the BDS, Bidders shall include a copy of the Bid Security in their bid exceptions and the original of the Bid Security must be attached sent via courier or hand delivery as per the instructions in BDS. The Bid Security may be forfeited by UNDP, and the Bid rejected, in the event of any, or combination, of the following conditions: If the Bidder withdraws its offer during the period of the Bid Validity specified in the BDS, or; In the event the successful Bidder fails: to sign the Contract after UNDP has issued an award; or to furnish the Performance Security, insurances, or other documents that UNDP may require as a condition precedent to the bideffectivity of the contract that may be awarded to the Bidder. Exceptions Currencies All prices shall be quoted in the currency or currencies indicated in the BDS. Where Bids are quoted in different currencies, for the purposes of comparison of all Bids: UNDP will convert the currency quoted in the Bid into the UNDP preferred currency, in accordance with the prevailing UN operational rate of exchange on the last day of submission of Bids; and In the event that UNDP selects a Bid for award that is quoted in a currency different from the preferred currency in the BDS, UNDP shall reserve the right to award the contract in the currency of UNDP’s preference, using the conversion method specified above. Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture. After the Deadline for Submission of Bid, the lead entity identified to represent the JV, Consortium or Association shall not be altered without the prior written consent of UNDP. The lead entity and the member entities of the JV, Consortium or Association shall abide by the provisions of Clause 15 herein in respect of submitting only one Bid. The description of the contract will organization of the JV, Consortium or Association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of the ITB, both in the Bid and the JV, Consortium or Association Agreement. All entities that comprise the JV, Consortium or Association shall be subject to the eligibility and qualification assessment by UNDP. A JV, Consortium or Association in presenting its track record and experience should clearly differentiate between: Those that were undertaken together by the JV, Consortium or Association; and Those that were undertaken by the individual entities of the JV, Consortium or Association. Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be accepted claimed as the experience of the JV, Consortium or Association or those of its members, but should only be claimed by Company the individual experts themselves in their presentation of their individual credentials JV, Consortium or Associations are encouraged for review high value, multi-sectoral requirements when the spectrum of expertise and resources required may not be available within one firm. Only One Bid The Bidder (including the individual members of any Joint Venture) shall submit only one Bid, either in its own name or negotiation after as part of a Joint Venture. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the bid closing timefollowing: they have at least one controlling partner, director or shareholder in common; or any one of them receive or have received any direct or indirect subsidy from the other/s; or they have the same legal representative for purposes of this ITB; or they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of another Bidder regarding this ITB process; they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this ITB process. Exceptions This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Bid Validity Period Bids shall remain valid for the period specified in the BDS, commencing on the Deadline for Submission of Bids. A Bid valid for a shorter period may be rejected by UNDP and rendered non-responsive. During the Bid validity period, the Bidder shall maintain its original Bid without any change, including the availability of the Key Personnel, the proposed rates and the total price. Extension of Bid Validity Period In exceptional circumstances, prior to the expiration of the Bid validity period, UNDP may request Bidders to extend the period of validity of their Bids. The request and the responses shall be accompanied by complete information made in writing, and shall be considered integral to the Bid. If the Bidder agrees to extend the validity of its Bid, it shall be done without any change to the original Bid. The Bidder has the right to refuse to extend the validity of its Bid, in which case, the Bid shall not be further evaluated. Clarification of Bid (from the Bidders) Bidders may request clarifications on any of the ITB documents no later than the date indicated in the BDS. Any request for clarification must be sent in writing in the manner indicated in the BDS. If inquiries are sent other than specified channel, even if they are sent to a UNDP staff member, UNDP shall have no obligation to respond or confirm that the query was officially received. UNDP will provide the responses to clarifications through the method specified in the BDS. UNDP shall endeavour to provide responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the nature and extent part of UNDP to extend the submission date of the proposed exception Bids, unless UNDP deems that such an extension is justified and the consequent impacts necessary. Amendment of Bids At any time prior to the pricesdeadline of Bid submission, schedule or other aspect UNDP may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of an amendment to the bidITB. Amendments will be made available to all prospective bidders. If the amendment is substantial, UNDP may extend the Deadline for submission of Bid to give the Bidders will reasonable time to incorporate the amendment into their Bids. Alternative Bids Unless otherwise specified in the BDS, alternative Bids shall not be compensated considered. If submission of alternative Bid is allowed by BDS, a Bidder may submit an alternative Bid, but only if it also submits a Bid conforming to the ITB requirements. Where the conditions for its acceptance are met, or justifications are clearly established, UNDP reserves the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not right to award a contract based on an alternative Bid. If multiple/alternative bids are being submitted, they must be clearly marked as “Main Bid” and “Alternative Bid” Pre-Bid Conference When appropriate, a pre-bid conference will be conducted at the contractdate, time and location specified in the BDS. All Bidders are encouraged to provide any additional information helpful to Company attend. Non-attendance, however, shall not result in evaluating their bidsdisqualification of an interested Bidder. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy Minutes of the Tender Documents has received Bidder’s conference will be disseminated on the procurement website and shared by email or on the e-Tendering platform as specified in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mailthe BDS. All copies No verbal statement made during the conference shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by modify the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptionsof the ITB, clearly shown unless specifically incorporated in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address Minutes of the Bidder. Where the Bidder operates under any trading name this also shall be stated, ’s Conference or issued/posted as shall be any trading or mailing address if different an amendment to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-ITB.

PREPARATION OF BIDS. The scope General Considerations In preparing the Bid, the Bidder is expected to examine the ITB in detail. Material deficiencies in providing the information requested in the ITB may result in rejection of work has been attached herein in Annexure- 01the Bid. The technical Bidder will not be permitted to take advantage of any errors or omissions in the ITB. Should such errors or omissions be discovered, the Bidder must notify the UNDP accordingly. Cost of Preparation of Bid should The Bidder shall bear all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid is selected or not. UNDP shall not be provide to meet responsible or liable for those costs, regardless of the requirement conduct or outcome of the procurement process. Language The Bid, as well as any and all related correspondence exchanged by the Bidder and UNDP, shall be written in the language (s) specified in scope the BDS. Documents Comprising the Bid The Bid shall comprise of workthe following documents and related forms which details are provided in the BDS: Documents Establishing the Eligibility and Qualifications of the Bidder; Technical Bid; Price Schedule; Bid Security, if required by BDS; Any attachments and/or appendices to the Bid. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Section 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to UNDP’s satisfaction. Technical Bid Format and Content The Bidder is required to submit a Technical Bid using the Standard Forms and templates provided in Section 6 of the ITB. Samples of items, when required as per Section 5, shall be provided within the time specified and unless otherwise specified by the Purchaser, at no expense to the UNDP. If not destroyed by testing, samples will be returned at Bidder’s request and expense, unless otherwise specified. When applicable and required as per Section 5, the Bidder shall describe the necessary training programme available for the maintenance and operation of the equipment offered as well as the cost to the UNDP. Unless otherwise specified, such training as well as training materials shall be provided in the language of the Bid as specified in the BDS. When applicable and required as per Section 5, the Bidder shall certify the availability of spare parts for a period of at least five (5) years from date of delivery, or as otherwise specified in this ITB. Price Schedule The Price Schedule shall be prepared using the Form provided in Section 6 of the ITB and taking into consideration the requirements in the ITB. Any requirement described in the Technical Bid but not priced in the Price Schedule, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. Bid Security A Bid Security, if required by BDS, shall be provided in the amount and form indicated in the BDS. The Bid Security shall be valid for a minimum of thirty (30) days after the final date of validity of the Bid. The Bid Security shall be included along with the Bid. If Bid Security is required by the ITB but is not found in the Bid, the offer shall be rejected. If the Bid Security amount or its validity period is found to be less than what is required by UNDP, UNDP shall reject the Bid. In the event an electronic submission is allowed in the BDS, Bidders shall include a copy of the Bid Security in their bid exceptions and the original of the Bid Security must be attached sent via courier or hand delivery as per the instructions in BDS. The Bid Security may be forfeited by UNDP, and the Bid rejected, in the event of any, or combination, of the following conditions: If the Bidder withdraws its offer during the period of the Bid Validity specified in the BDS, or; In the event the successful Bidder fails: to sign the Contract after UNDP has issued an award; or to furnish the Performance Security, insurances, or other documents that UNDP may require as a condition precedent to the bideffectivity of the contract that may be awarded to the Bidder. Exceptions Currencies All prices shall be quoted in the currency or currencies indicated in the BDS. Where Bids are quoted in different currencies, for the purposes of comparison of all Bids: UNDP will convert the currency quoted in the Bid into the UNDP preferred currency, in accordance with the prevailing UN operational rate of exchange on the last day of submission of Bids; and In the event that UNDP selects a Bid for award that is quoted in a currency different from the preferred currency in the BDS, UNDP shall reserve the right to award the contract in the currency of UNDP’s preference, using the conversion method specified above. Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture. After the Deadline for Submission of Bid, the lead entity identified to represent the JV, Consortium or Association shall not be altered without the prior written consent of UNDP. The lead entity and the member entities of the JV, Consortium or Association shall abide by the provisions of Clause 15 herein in respect of submitting only one Bid. The description of the contract will organization of the JV, Consortium or Association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of the ITB, both in the Bid and the JV, Consortium or Association Agreement. All entities that comprise the JV, Consortium or Association shall be subject to the eligibility and qualification assessment by UNDP. A JV, Consortium or Association in presenting its track record and experience should clearly differentiate between: Those that were undertaken together by the JV, Consortium or Association; and Those that were undertaken by the individual entities of the JV, Consortium or Association. Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be accepted claimed as the experience of the JV, Consortium or Association or those of its members, but should only be claimed by Company the individual experts themselves in their presentation of their individual credentials JV, Consortium or Associations are encouraged for review high value, multi-sectoral requirements when the spectrum of expertise and resources required may not be available within one firm. Only One Bid The Bidder (including the individual members of any Joint Venture) shall submit only one Bid, either in its own name or negotiation after as part of a Joint Venture. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the bid closing timefollowing: they have at least one controlling partner, director or shareholder in common; or any one of them receive or have received any direct or indirect subsidy from the other/s; or they have the same legal representative for purposes of this ITB; or they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of another Bidder regarding this ITB process; they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this ITB process. Exceptions This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Bid Validity Period Bids shall remain valid for the period specified in the BDS, commencing on the Deadline for Submission of Bids. A Bid valid for a shorter period may be rejected by UNDP and rendered non-responsive. During the Bid validity period, the Bidder shall maintain its original Bid without any change, including the availability of the Key Personnel, the proposed rates and the total price. Extension of Bid Validity Period In exceptional circumstances, prior to the expiration of the Bid validity period, UNDP may request Bidders to extend the period of validity of their Bids. The request and the responses shall be accompanied by complete information made in writing and shall be considered integral to the Bid. If the Bidder agrees to extend the validity of its Bid, it shall be done without any change to the original Bid. The Bidder has the right to refuse to extend the validity of its Bid, in which case, the Bid shall not be further evaluated. Clarification of Bid (from the Bidders) Bidders may request clarifications on any of the ITB documents no later than the date indicated in the BDS. Any request for clarification must be sent in writing in the manner indicated in the BDS. If inquiries are sent other than specified channel, even if they are sent to a UNDP staff member, UNDP shall have no obligation to respond or confirm that the query was officially received. UNDP will provide the responses to clarifications through the method specified in the BDS. UNDP shall endeavour to provide responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the nature and extent part of UNDP to extend the submission date of the proposed exception Bids, unless UNDP deems that such an extension is justified and the consequent impacts necessary. Amendment of Bids At any time prior to the pricesdeadline of Bid submission, schedule or other aspect UNDP may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of an amendment to the bidITB. Amendments will be made available to all prospective bidders. If the amendment is substantial, UNDP may extend the Deadline for submission of Bid to give the Bidders will reasonable time to incorporate the amendment into their Bids. Alternative Bids Unless otherwise specified in the BDS, alternative Bids shall not be compensated considered. If submission of alternative Bid is allowed by BDS, a Bidder may submit an alternative Bid, but only if it also submits a Bid conforming to the ITB requirements. Where the conditions for its acceptance are met, or justifications are clearly established, UNDP reserves the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not right to award a contract based on an alternative Bid. If multiple/alternative bids are being submitted, they must be clearly marked as “Main Bid” and “Alternative Bid” Pre-Bid Conference When appropriate, a pre-bid conference will be conducted at the contractdate, time and location specified in the BDS. All Bidders are encouraged to provide any additional information helpful to Company attend. Non-attendance, however, shall not result in evaluating their bidsdisqualification of an interested Bidder. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy Minutes of the Tender Documents has received Bidder’s conference will be disseminated on the procurement website and shared by email or on the e-Tendering platform as specified in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mailthe BDS. All copies No verbal statement made during the conference shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by modify the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptionsof the ITB, clearly shown unless specifically incorporated in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address Minutes of the Bidder. Where the Bidder operates under any trading name this also shall be stated, ’s Conference or issued/posted as shall be any trading or mailing address if different an amendment to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-ITB.

PREPARATION OF BIDS. The scope of work has been attached herein in Annexure- 01. The technical Bid should be provide to meet the requirement specified in scope of work. Any bid exceptions must be attached to the bid. Exceptions to the provisions of the contract will not be accepted by Company for review or negotiation after the bid closing time. Exceptions shall be accompanied by complete information on the nature and extent of the proposed exception and the consequent impacts to the prices, schedule or other aspect of the bid. Bidders will not be compensated for the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not to award the contract. Bidders are encouraged to provide any additional information helpful to Company in evaluating their bids. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy of the Tender Documents has received in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mail. All copies shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. C Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptions, clearly shown in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address of the Bidder. Where the Bidder operates under any trading name this also shall be stated, as shall be any trading or mailing address if different to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-

PREPARATION OF BIDS. The scope General Considerations In preparing the Bid, the Bidder is expected to examine the ITB in detail. Material deficiencies in providing the information requested in the ITB may result in rejection of work has been attached herein in Annexure- 01the Bid. The technical Bidder will not be permitted to take advantage of any errors or omissions in the ITB. Should such errors or omissions be discovered, the Bidder must notify the UNDP accordingly. Cost of Preparation of Bid should The Bidder shall bear all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid is selected or not. UNDP shall not be provide to meet responsible or liable for those costs, regardless of the requirement conduct or outcome of the procurement process. Language The Bid, as well as any and all related correspondence exchanged by the Bidder and UNDP, shall be written in the language (s) specified in scope the BDS. Documents Comprising the Bid The Bid shall comprise of workthe following documents and related forms which details are provided in the BDS: Documents Establishing the Eligibility and Qualifications of the Bidder; Technical Bid; Price Schedule; Bid Security, if required by BDS; Any attachments and/or appendices to the Bid. Documents Establishing the Eligibility and Qualifications of the Bidder 9.1 The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Section 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to UNDP’s satisfaction. Company Profile, Valid business registration certificate, Valid tax clearance certificate List and value of similar contracts performed by the vendor as a main contractor, in the last 3 years, of similar nature and complexity. Statement of Satisfactory Performance from 3 relevant Clients. Documentary evidence of a minimum of 3 POs/contracts awarded and least one of the contracts shall be of an amount above USD 150,000 Independently audited financial accounts for the last two years in English. Official Letter of Appointment as local representative, if Bidder is submitting a Bid in behalf of an entity located outside the country Information regarding any litigation, current or during the last five years, in which the Bidder was/is involved, the parties concerned, and the disputed amounts and awards thereof. Technical Bid Format and Content The Bidder is required to submit a Technical Bid using the Standard Forms and templates provided in Section 6 of the ITB. Samples of items, when required as per Section 5, shall be provided within the time specified and unless otherwise specified by the Purchaser, at no expense to the UNDP. If not destroyed by testing, samples will be returned at Bidder’s request and expense, unless otherwise specified. When applicable and required as per Section 5, the Bidder shall describe the necessary training Programme available for the maintenance and operation of the equipment offered as well as the cost to the UNDP. Unless otherwise specified, such training as well as training materials shall be provided in the language of the Bid as specified in the BDS. When applicable and required as per Section 5, the Bidder shall certify the availability of spare parts for a period of at least five (5) years from date of delivery, or as otherwise specified in this ITB. Price Schedule The Price Schedule shall be prepared using the Form provided in Section 6 of the ITB and taking into consideration the requirements in the ITB. Any requirement described in the Technical Bid but not priced in the Price Schedule, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. Bid Security A Bid Security, if required by BDS, shall be provided in the amount and form indicated in the BDS. The Bid Security shall be valid for a minimum of thirty (30) days after the final date of validity of the Bid. The Bid Security shall be included along with the Bid. If Bid Security is required by the ITB but is not found in the Bid, the offer shall be rejected. If the Bid Security amount or its validity period is found to be less than what is required by UNDP, UNDP shall reject the Bid. In the event an electronic submission is allowed in the BDS, Bidders shall include a copy of the Bid Security in their bid exceptions and the original of the Bid Security must be attached sent via courier or hand delivery as per the instructions in BDS. The Bid Security may be forfeited by UNDP, and the Bid rejected, in the event of any, or combination, of the following conditions: If the Bidder withdraws its offer during the period of the Bid Validity specified in the BDS, or; In the event the successful Bidder fails: to sign the Contract after UNDP has issued an award; or To furnish the Performance Security, insurances, or other documents that UNDP may require as a condition precedent to the bideffectivity of the contract that may be awarded to the Bidder. Exceptions Currencies All prices shall be quoted in the currency or currencies indicated in the BDS. Where Bids are quoted in different currencies, for the purposes of comparison of all Bids: UNDP will convert the currency quoted in the Bid into the UNDP preferred currency, in accordance with the prevailing UN operational rate of exchange on the last day of submission of Bids; and In the event that UNDP selects a Bid for award that is quoted in a currency different from the preferred currency in the BDS, UNDP shall reserve the right to award the contract in the currency of UNDP’s preference, using the conversion method specified above. Joint Venture, Consortium or Association If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture. After the Deadline for Submission of Bid, the lead entity identified to represent the JV, Consortium or Association shall not be altered without the prior written consent of UNDP. The lead entity and the member entities of the JV, Consortium or Association shall abide by the provisions of Clause 15 herein in respect of submitting only one Bid. The description of the contract will organization of the JV, Consortium or Association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of the ITB, both in the Bid and the JV, Consortium or Association Agreement. All entities that comprise the JV, Consortium or Association shall be subject to the eligibility and qualification assessment by UNDP. A JV, Consortium or Association in presenting its track record and experience should clearly differentiate between: Those that were undertaken together by the JV, Consortium or Association; and Those that were undertaken by the individual entities of the JV, Consortium or Association. Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be accepted claimed as the experience of the JV, Consortium or Association or those of its members, but should only be claimed by Company the individual experts themselves in their presentation of their individual credentials JV, Consortium or Associations are encouraged for review high value, multi-sectoral requirements when the spectrum of expertise and resources required may not be available within one firm. Only One Bid The Bidder (including the individual members of any Joint Venture) shall submit only one Bid, either in its own name or negotiation after as part of a Joint Venture. Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the bid closing timefollowing: they have at least one controlling partner, director or shareholder in common; or any one of them receive or have received any direct or indirect subsidy from the other/s; or they have the same legal representative for purposes of this ITB; or they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of another Bidder regarding this ITB process; they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this ITB process. Exceptions This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid. Bid Validity Period Bids shall remain valid for the period specified in the BDS, commencing on the Deadline for Submission of Bids. A Bid valid for a shorter period may be rejected by UNDP and rendered non-responsive. During the Bid validity period, the Bidder shall maintain its original Bid without any change, including the availability of the Key Personnel, the proposed rates and the total price. Extension of Bid Validity Period In exceptional circumstances, prior to the expiration of the Bid validity period, UNDP may request Bidders to extend the period of validity of their Bids. The request and the responses shall be accompanied by complete information made in writing, and shall be considered integral to the Bid. If the Bidder agrees to extend the validity of its Bid, it shall be done without any change to the original Bid. The Bidder has the right to refuse to extend the validity of its Bid, in which case, the Bid shall not be further evaluated. Clarification of Bid (from the Bidders) Bidders may request clarifications on any of the ITB documents no later than the date indicated in the BDS. Any request for clarification must be sent in writing in the manner indicated in the BDS. If inquiries are sent other than specified channel, even if they are sent to a UNDP staff member, UNDP shall have no obligation to respond or confirm that the query was officially received. UNDP will provide the responses to clarifications through the method specified in the BDS. UNDP shall endeavour to provide responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the nature and extent part of UNDP to extend the submission date of the proposed exception Bids, unless UNDP deems that such an extension is justified and the consequent impacts necessary. Amendment of Bids At any time prior to the pricesdeadline of Bid submission, schedule or other aspect UNDP may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of an amendment to the bidITB. Amendments will be made available to all prospective bidders. If the amendment is substantial, UNDP may extend the Deadline for submission of Bid to give the Bidders will reasonable time to incorporate the amendment into their Bids. Alternative Bids Unless otherwise specified in the BDS, alternative Bids shall not be compensated considered. If submission of alternative Bid is allowed by BDS, a Bidder may submit an alternative Bid, but only if it also submits a Bid conforming to the ITB requirements. Where the conditions for its acceptance are met, or justifications are clearly established, UNDP reserves the cost of preparing a bid, including, without limitation, any travel costs, whether successful or unsuccessful and regardless of whether Company chooses not right to award a contract based on an alternative Bid. If multiple/alternative bids are being submitted, they must be clearly marked as “Main Bid” and “Alternative Bid” Pre-Bid Conference When appropriate, a pre-bid conference will be conducted at the contractdate, time and location specified in the BDS. All Bidders are encouraged to provide any additional information helpful to Company attend. Non-attendance, however, shall not result in evaluating their bidsdisqualification of an interested Bidder. Bidder shall submit their bid in accordance with Tender documents and provide information as per attached Annexures wherever required. Bidder shall ensure upon receipt that the copy Minutes of the Tender Documents has received Bidder’s conference will be disseminated on the procurement website and shared by email or on the e-Tendering platform as specified in complete and inform if they have not received any of mentioned above to Contract Administration on email address Xxxxxxxx@xxxxxxxxxxx.xxx with five (5) days after received of mailthe BDS. All copies No verbal statement made during the conference shall be properly executed, all blank spaces shall be filled in, and any interlineations, alterations, or erasures shall be formally explained and initialed by modify the Bidder. Failure to comply with these requirements may be cause for rejection of the bid. Bid may not be considered unless they are in conformity with the Tender Documents. You are specifically advised that evaluation of BID shall include the degree of exceptions taken (if any) to the Body of terms and conditions. Bidder shall confirm acceptance of the proposed terms and conditions together with any exceptionsof the ITB, clearly shown unless specifically incorporated in the Tender documents. Partial or incomplete BID received after the stated due time may be rejected. Each Bidder shall give the full legal name, registered number, place of incorporation and registered office address Minutes of the Bidder. Where the Bidder operates under any trading name this also shall be stated, ’s Conference or issued/posted as shall be any trading or mailing address if different an amendment to the registered office address. BID shall be written in English and labelled with the name of the part inside. The Bidders should Submit following documents in the Technical Bid submission:-ITB.