Common use of PERSONNEL FOLDERS Clause in Contracts

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of any of his/her departmental personnel folder(s) at reasonable intervals, upon request, during normal business hours of the department, office or bureau. No evaluatory or disciplinary document may be placed in an employee’s personnel file without his/her review and a copy of the document presented to him/her for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it with the understanding that such signature does not necessarily indicate agreement with its contents. A written reprimand or “Notice to Correct Deficiencies” will be sealed upon the written request of an affected employee if the affected employee has not been involved in any subsequent related incidents that resulted in written corrective counseling or other Management action for a period of four (4) years from the date the most recent notice was issued or Management action taken. Upon an employee’s in-person review of personnel folder, management shall provide written confirmation of removal of notice. Pursuant to the above paragraph, those documents which have been either removed from the personnel file or sealed shall be only made available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of any of his/her departmental personnel folder(s) at reasonable intervals, upon request, during normal business hours of the department, office or bureau. No evaluatory or disciplinary document may be placed in an employee’s personnel file without his/her review and a copy of the document presented to him/her for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it with the understanding that such signature does not necessarily indicate agreement with its contents. A written reprimand or “Notice to Correct Deficiencies” will be sealed upon the written request of an affected employee if the affected employee has not been involved in any subsequent related incidents that resulted in written corrective counseling or other Management action for a period of four three (43) years from the date the most recent notice was issued or Management action taken. Upon an employee’s in-person review of personnel folder, management shall provide written confirmation of removal of notice. Pursuant to the above paragraph, those documents which have been either removed from the personnel file or sealed shall be only made available upon subpoena or other appropriate legal request. An employee may file a written response/rebuttal to any document placed in their personnel file, and that written response/rebuttal shall be attached to that document in the personnel file.