PERSONNEL FOLDER Clause Samples

PERSONNEL FOLDER. Section 25.1 A personnel folder shall be kept for each member of the bargaining unit, which shall include a payroll file. Each member shall have the right to inspect his/her personnel folder within one-half hour before quitting time, in the presence of a Union representative, upon request of the Highway Superintendent or his designee. The personnel folder shall be made available not more than three (3) working days after the request is made. The file shall be inspected in the presence of the Highway Superintendent or his designee. Section 25.2 A copy of any warning to an employee or any other document critical of an employee’s performance shall be given to the employee before being placed in the employee’s personnel folder. The employee may provide a written response to an appraisal, evaluation, warning, or other document critical of the employee’s performance. The written response will be retained with the documents to which it is responsive as long as that document remains in the personnel file.

PERSONNEL FOLDER. 35.01 An employee shall have the right to sign any and all documents placed into his/her personnel file. All references to reprimands occurring more than two (2) years prior to the action shall not be considered in future disciplinary actions; provided, however, that there has been no other disciplinary action taken against such employee during the said two (2) year period.

PERSONNEL FOLDER. 1. All material in the personnel folder, excepting letters of recommendation, which will be removed in the presence of the teacher, shall be open to the scrutiny of the teacher. 2. The teacher shall have the privilege and right to submit a written reply to any material in his/her personnel folder. His/her answer shall be reviewed by the Superintendent, then attached to the appropriate material and placed in the folder. In the event that the teacher questions the factual accuracy of any material in the folder, the teacher may submit proof supporting his or her position. The material will not be placed in the file if it is proven to be factually inaccurate. 3. No material in the teacher’s personnel folder will be shown to anyone outside the District Administrators or to the Board, without the express written consent of the individual teacher involved.

PERSONNEL FOLDER. A. Unit members shall have the right, upon request, to review the contents of their personnel file in the presence of a representative of the Administrator with the exception of confidential material gathered prior to initial employment. The unit member may elect to have an additional witness of his or her own choosing. Any material resulting from any event or occurrence involving a unit member that is to be available to the Board of Education is to be reduced to writing and placed in such file. The unit member shall receive a copy of the material at the time it is placed in his/her file. No material shall be placed in a unit member’s personnel folder until and unless the unit member has affixed his/her signature to the material. Such signature indicates only that the unit member has seen the material. B. Unit members shall have the right to insert written explanation or response to material in their personnel file. Such explanation shall be delivered to the Administrator within ten (10) school days after the unit member has received a copy of the material referred to in paragraph A above. C. For each unit member there shall be only one official personnel folder maintained by the District. Such folder is subject to the conditions of paragraphs A and B above. This folder will be the exclusive repository for all official unit member evaluations and material relating to the unit member’s employment record. D. Materials that are inaccurate, misleading, or inappropriate shall be removed from the personnel folder. Disagreements over whether material is inaccurate, misleading, or inappropriate are subject to the grievance procedure and shall be raised in a timely fashion. E. Material must be placed in the personnel folder within thirty (30) days of the event or occurrence giving rise to the material or with thirty (30) days after the District knew or should have known of such event or occurrence.

PERSONNEL FOLDER. No material placed in the employee's personnel folder, including any evaluation of the employee, shall be used to discipline the employee unless a true copy is offered the employee. Employees shall be given an opportunity to answer, in writing, any discipline related evaluatory statement or any statement that the employee believes may reasonably lead to discipline. The answer shall be attached to the statement in the folder. Employees may from time to time review material compiled in their folder except pre- employment data. Any material or evaluatory statement upon which disciplinary action is based shall be removed from the employee's folder if the employee was not offered a copy.

PERSONNEL FOLDER. 1. There will be one (1) official file located and locked in the in the Personnel Cabinet in the District Safe. It is agreed that documents of a negative or disciplinary nature will not be placed in the file without the members' knowledge. The District agrees to place things positive in nature in the file when they are received. The District will furnish copies of items in the file upon request, pre-hiring material excluded. 2. No anonymous material will be placed in the member's file.

PERSONNEL FOLDER. A. Employees shall have the right to review their individual personnel folder. B. Access shall be scheduled at the convenience of the parties. C. Except for information received as part of the recruitment process, no derogatory information shall be placed in an employee’s folder without notifying the employee and giving the employee an opportunity to read and initial the information. After receiving notice of information to be added, if the employee disagrees with the information, he or she has the right to file a written rebuttal which will also be placed in the employee’s folder. D. Upon request, an employee may have a copy of information in his/her file, with the exception of information received during the recruitment process.

PERSONNEL FOLDER. There shall be no reprimand, record of counseling or disciplinary action notice placed in an employee's official personnel folder, unless the employee has first been given a copy and provided an opportunity to submit a rebuttal statement. The rebuttal statement must be submitted within ten (10) working days of the notice. The rebuttal statement shall remain as part of such reprimand, record of counseling or disciplinary action notice as long as the document remains in the employee's official personnel file. In the event a grievance is filed, the reprimand, record of counseling or disciplinary action notice shall be held with the appropriate administrator at the work site in an abeyance folder until the grievance is fully resolved. Progressive discipline shall include any and all disciplinary action held in abeyance depending upon the severity of the violation.

PERSONNEL FOLDER. An employee shall have the opportunity to review his/her personal history file in the presence of the Superintendent or his designee upon fifteen (15) days notice, and to place in such a file a response.