Payment Process and Financial Reporting Requirements. S.1 Grantee must submit a monthly expense report on a form prescribed by HHSC by the 30th of the month following the month in which expenditures were incurred.
Payment Process and Financial Reporting Requirements. Grantee must submit a monthly expense report on a form prescribed by HHSC by the 15th of the month following the month in which expenditures were incurred. Grantee must submit accounting record documentation to support expenditures with each monthly expense report: a detailed general ledger from Xxxxxxx’s accounting system that identifies all expenditures charged to the HHSC contract for the month; a payroll journal reflecting gross pay, all deductions and net pay for employees whose salaries were paid in whole or in part with HHSC contract funds a general xxxxxx and/or other accounting documentation that supports the match requirement. If the 15th of a month falls on a weekend or official state holiday, the monthly expense report shall be submitted the next business day. HHSC will determine whether costs submitted by Grantee are allowable and reimbursable. Upon HHSC’s request, Grantee shall provide additional information to the degree or detail necessary to resolve any review, examination, inquiry, or audit by HHSC or other responsible authority. Grantee costs must be based on a Cost Allocation Plan reviewed by HHSC that equitably distributes expenditures among Xxxxxxx’s various funding sources. HHSC’s acceptance of the Grantee Cost Allocation Plan is limited to HHSC’s interpretation of the reasonableness of the distribution of costs as they relate to this contract, and as such, HHSC provides no guarantee to Grantee as to the accuracy of Xxxxxxx’s Cost Allocation Plan and methodology used. If Grantee Cost Allocation Plan is revised, Grantee must provide HHSC with any revisions to a cost allocation plan within 30 days of implementation. Grantee must obtain HHSC’s prior written approval for any fund transfers among approved budget categories that will cumulatively exceed or are expected to exceed ten percent (10%) of the total annual approved budget. Grantee shall submit a revision request on a form prescribed by HHSC and the revised budget for HHSC’s consideration of approval. Grantee may make cumulative budget transfers among approved budget categories for up to ten percent 10% of the annual approved budget without prior approval from HHSC. Grantee shall notify HHSC of the revision on a form prescribed by HHSC and include the revised budget within fifteen (15) days of implementation. Xxxxxxx’s budget revision must be for allowable expenses and not change the scope of this Contract.
