Common use of Passwords Clause in Contracts

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • ● I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • ● I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSLDSP, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent/carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of Xxx Xxxxxxx. Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, governors, visitors, pupils or parents/carers) which I believe may be inappropriate or concerning in any way to the DSP or Xxxxx Xxxxx. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom or during a tutoring session; this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with Xxxxx Xxxxx. Video conferencing I will only use the conferencing tools that have been identified and risk assessed by the school leadership, DPO and DSP. A school-owned device should be used when running video-conferences, where possible. User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company/educational setting/organisation’s contract with the school. Signature …….………………….……..………….… Date ………..……………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…………… Appendix C - Requirements for visitors, volunteers and parent/carer helpers (Working directly with children or otherwise) School name……………………………………………..…... Online safety lead ………………………………..………… DSP ………………………………………………………..….. This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the headteacher and/or DSP ● I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged. ● I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged. ● I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils. Where appropriate I may share my professional contact details with parents/carers provided the DSP or headteacher is informed before I leave the school. ● I understand my visit to the school may give me access to privileged information about pupils, staff, school systems and plans. Such information should never be shared on line, including on social media sites.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSLDSP, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent/carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of the IT Technician. Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, governors, visitors, pupils or parents/carers) which I believe may be inappropriate or concerning in any way to the DSP. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom or during a tutoring session; this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with SLT. Video conferencing I will only use the conferencing tools that have been identified and risk assessed by the school leadership ,DPO and DSP. A school-owned device should be used when running video- conferences, where possible User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company/educational setting/organisation’s contract with the school. Signature …….………………….……..………….… Date ………..……………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…………… Appendix C - Requirements for visitors, volunteers and parent/carer helpers (Working directly with children or otherwise) School name: Woolgrove School, SEN Academy Online safety lead: Xxxxxxx Xxxxxxxxx, Deputy Headteacher Designated Safeguarding Lead (DSL): Xxxxxxx Xxxxxxxxx, Deputy Headteacher This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the headteacher and/or DSP • I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged. • I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged. • I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils. Where appropriate I may share my professional contact details with parents/carers provided the DSP or headteacher is informed before I leave the school. • I understand my visit to the school may give me access to privileged information about pupils, staff, school systems and plans. Such information should never be shared on line, including on social media sites. • I understand I should not use school equipment to access the internet without prior approval from my contact in the school or the headteacher. • If working in the classroom, I will pre-check for appropriateness all internet sites I intend to use including checking the acceptability of other material visible on the site. I will not free-surf the internet in front of pupils. If I am in any doubt about the appropriateness of the content I plan to use I will check with my contact in the school. Appendix D - Online Safety Acceptable Use Agreement Primary Pupils My online safety rules • I will only use school IT equipment for activities agreed by school staff. • I will not use my personal email address or other personal accounts in school • I will not sign up for any online service on school devices unless this is an agreed part of a school project approved by my teacher and agreed by my parent/carer. • I will only open email attachments if it has been approved by a member of school staff in school or a parent/carer out of school. • In school I will only open or delete my files when told by a member of staff. • I will not tell anyone other than my parents/carers my passwords. I will not use other people’s usernames or passwords to pretend to be them online. • I will make sure that all online contact I make is responsible, polite and sensible. I will be kind and respectful at all times. • If I come across anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will tell my teacher or my parent/carer immediately. • If someone says, asks or posts about me anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will not reply. I will tell my teacher or my parent/carer immediately. • I will not give out my own or other people’s personal information, including: name, phone number, home address, interests, schools or clubs. I will tell my teacher or parent/carer if anyone asks me online for personal information. • Uploading or sending my image (photographs, videos, live streaming) online puts me at risk. I will always seek permission from my teacher or parent/carer if I wish to do this. I will not take, share or upload any image of anyone else without their permission and also, if they are a child, without their parent’s/carer’s permission. • Even if I have permission, I will not upload any images, videos, sounds or words that could upset, now or in the future, any member of the school community, as this is cyberbullying. • I understand that some people on the internet are not who they say they are and some people are not safe to be in contact with. I will not arrange to meet someone I only know on the internet. If someone asks to meet me, I will not reply to them and I will tell a teacher or a parent/carer immediately. • I understand that everything I do or receive online can be traced now and in the future. I know it is important to build a good online reputation. • I understand that some personal devices are allowed in school and some are not, and I will follow the rules. I will not assume that new devices can be brought into school without getting permission. • I understand my behaviour in the virtual classroom should mirror that in the physical classroom • I will not lie about my age in order to access games, apps or social networks that are for older people as this will put me at risk. • I understand that these rules are designed to keep me safe now and in the future. If I break the rules my teachers will look into it and may need to take action. Dear Parent/Carer, The internet, email, mobile technologies and online resources have become an important part of learning and life. We want all children to be safe and responsible when using any IT. It is essential that children are aware of online risk, know how to stay safe and know where to go to report problems or to get help. Please read through these online safety rules with your child/xxx and talk with them to ensure they understand their importance and what it means for them (and for you). When you have done this, you both need to sign this agreement to say that you agree to follow the rules. Any concerns or explanation can be discussed with Xxxxxxx Xxxxxxxxx, Deputy Headteacher, DSL Please return the signed sections of this form which will be kept on record at the school. Pupil agreement Pupil name……………………………………………….… This agreement is to keep me safe. I have discussed this agreement with my parents/carers and understand the commitment I have made and my responsibilities. Pupil signature…………………………………………………………………….. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)……………………………………………………… I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with our child/ren. I/we agree to support them in following the terms of this agreement. I/we also agree not to share school related information or images online or post material that may bring the school or any individual within it into disrepute. (Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents). I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. I/we understand that under no circumstance should images be taken at any time on school premises of anyone other than our own child/ren, unless there is a pre-specified agreement. I/we understand that when on school premises, but not in a designated area where phones can be used, they must be switched off and out of sight. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)………………………………………………………. Parent/carer signature…………………………………………….. Date …………………………………………………………...….… Computer Safety Rules When we are on the computers we need to keep ourselves very safe. We never tell anyone our name, age, where we live or our school name. If anything makes us feel sad, worried or scared. We always tell an adult. Appendix F - Online safety policy guide - Summary of key parent/carer responsibilities The school provides online safety information for parents/carers, through the website, in newsletters and at events. It is important that parents/carers understand their key role in supporting children to behave appropriately and keep themselves safe online. The online safety policy, supported by its acceptable use agreements, is intended to protect the interests and safety of the whole school community. • Parents/carers are required to support their child in understanding and signing the Online Safety Acceptable Use Agreement for pupils. • Parents/carers may only use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises that include anyone other than their own child, unless there is a pre-specified agreement with individuals and parents/carers. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. • Parents/carers should not assume that pupils can bring technological devices to school and should always check the school policy. • All cyberbullying incidents affecting children in the school should be reported immediately. (If the incident involves an indecent image of a child the report must also be made immediately to the police for your own protection.) The school will investigate and respond to all reported cyberbullying incidents, liaising with others where appropriate. No reply should ever be sent to the sender/poster of cyberbullying content. If applicable block the sender and report abuse to the site. Evidence should be retained and shown in school and/or to the police. Evidence should not be forwarded. • The school may choose to set up social media sites, blogs or have some other online presence in its own name. Parents/carers, however, do not have the right to set up any site, page, chat group or any other online presence that uses the school name or logo in any form. • Any parent/carer, distressed or concerned about an aspect of school should make immediate contact with a member of staff rather than posting their concerns online. Parents/carers should not share school related information or images online or post material that may bring the school or any individual within it into disrepute. Negative postings about the school would impact on the reputation of the whole school community. Parents/carers are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents/carers. Please see the full online safety policy in the policies section on the school website.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s pupils or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacherHeadteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • ● I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • ● I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Schools may wish to add further details if they have visitor accounts. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSLDSP, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that I must protect my password and there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs photographs, and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions functions, but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information ActAct and GDPR. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent/carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of Xxxxxx Xxxxxx. Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, governors, visitors, pupils or parents/carers) which I believe may be inappropriate or concerning in any way to the DSP. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom or during a tutoring session, this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with the headteacher. Video conferencing I will only use the conferencing tools that have been identified and risk assessed by the school leadership, DPO and DSP. A school-owned device should be used when running video-conferences, where possible. User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company/educational setting/organisation’s contract with the school. Signature …….………………….…………….… Date …………………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…………… Appendix C - Requirements for visitors, volunteers and parent/carer helpers working in the school (working directly with children or otherwise) School - Xxxxx Xxxxxx School Online safety lead – Xxxxxx Xxxxxx Designated Safeguarding Lead (DSP) Xxxxxx Xxxxxx This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the headteacher and/or DSP • I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged. • I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged. • I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils. Where appropriate I may share my professional contact details with parents/carers provided the DSP is informed before I leave the school. • I understand my visit to the school may give me access to sensitive information about pupils, staff, school systems and plans. Such information should never be shared online, including on social media sites. • I understand I should not use school equipment to access the internet without prior approval from my contact in the school or the headteacher. • If working in the classroom, I will pre-check for appropriateness all internet sites I intend to use including checking the acceptability of other material visible on the site. I will not free-surf the internet in front of pupils. If I am in any doubt about the appropriateness of the content I plan to use I will check with my contact in the school. Appendix D - Online Safety Acceptable Use Agreement Primary Pupils My online safety rules • I will only use school IT equipment for activities agreed by school staff. • I will not use my personal email address or other personal accounts in school when doing school work. • I will not sign up for any online service on school devices unless this is an agreed part of a school project approved by my teacher and agreed by my parent/carer. • I will only open email attachments if it has been approved by a member of school staff in school or a parent/carer out of school. • In school I will only open or delete my files when told by a member of staff. • I will not tell anyone other than my parents/carers my passwords. I will not use other people’s usernames or passwords to pretend to be them online. • I will make sure that all online contact I make is responsible, polite, and sensible. I will be kind and respectful at all times. • If I come across anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will tell my teacher or my parent/carer immediately. • If someone says, asks or posts about me anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will not reply. I will tell my teacher or my parent/carer immediately. • I will not give out my own or other people’s personal information, including: name, phone number, home address, interests, schools or clubs. I will tell my teacher or parent/carer if anyone asks me online for personal information. • Uploading or sending my image (photographs, videos, live streaming) online puts me at risk. I will always seek permission from my teacher or parent/carer if I wish to do this. I will not take, share or upload any image of anyone else without their permission and also, if they are a child, without their parent’s/carer’s permission. • Even if I have permission, I will not upload any images, videos, sounds or words that could upset, now or in the future, any member of the school community, as this is cyberbullying. • I understand that some people on the internet are not who they say they are, and some people are not safe to be in contact with. I will not arrange to meet someone I only know on the internet. If someone asks to meet me, I will not reply to them and I will tell a teacher or a parent/carer immediately. • I understand that everything I do or receive online can be traced now and in the future. I know it is important to build a good online reputation. • I understand that some personal devices are allowed in school, and some are not, and I will follow the rules. I will not assume that new devices can be brought into school without getting permission. • I understand my behaviour in the virtual classroom should mirror that in the physical classroom. • I will not lie about my age in order to access games, apps or social networks that are for older people as this will put me at risk. • I understand that these rules are designed to keep me safe now and in the future. If I break the rules my teachers will look into it and may need to take action. Dear Parent/Carer, The internet, email, mobile technologies and online resources have become an important part of learning and life. We want all children to be safe and responsible when using any IT. It is essential that children are aware of online risk, know how to stay safe and know where to go to report problems or get help. Please read through these online safety rules with your child/xxx and talk with them to ensure they understand their importance and what it means for them (and for you). When you have done this, you both need to sign this agreement to say that you agree to follow the rules. Any concerns or explanation can be discussed with the head teacher – Xxxxxx Xxxxxx. Please return the signed sections of this form which will be kept on record at the school. Pupil agreement Pupil name……………………………………… Pupil signature……………………………………………………………. This agreement is to keep me safe. I have discussed this agreement with my parents/carers and understand the commitment I have made and my responsibilities. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)……………………………………………… Parent/carer signature…………………………………….. Date…………………………………………………………………. I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with our child/ren. I/we agree to support them in following the terms of this agreement. I/we also agree not to share school related information or images online or post material that may bring the school or any individual within it into disrepute. (Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils, and parents). I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g., for specific events and activities. I/we understand that under no circumstance should images be taken at any time on school premises of anyone other than our own child/ren, unless there is a pre- specified agreement. I/we understand that when on school premises, but not in a designated area where phones can be used, they must be switched off and out of sight. Appendix E – Online safety policy guide – Summary of key parent/carer responsibilities The school provides online safety information for parents/carers, through the website, in newsletters and at events. It is important that parents/carers understand their key role in supporting children to behave appropriately and keep themselves safe online. The online safety policy, supported by its acceptable use agreements, is intended to protect the interests and safety of the whole school community. • Parents/carers are required to support their child in understanding and signing the Online Safety Acceptable Use Agreement for pupils. • Parents/carers may only use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g., for specific designated area, their phone/s must be switched off and out of sight. events and activities. Under no circumstance should images be taken at any time on school premises that include anyone other than their own child, unless there is a pre-specified agreement with individuals and parents/carers. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. • Parents/carers should not assume that pupils can bring technological devices to school and should always check the school policy. • All cyberbullying incidents affecting children in the school should be reported immediately. (If the incident involves an indecent image of a child the report must also be made immediately to the police for your own protection.) The school will investigate and respond to all reported cyberbullying incidents, liaising with others where appropriate. No reply should ever be sent to the sender/poster of cyberbullying content. If applicable block the sender and report abuse to the site. Evidence should be retained and shown in school and/or to the police. Evidence should not be forwarded. • The school may choose to set up social media sites, blogs or have some other online presence in its own name. Parents/carers, however, do not have the right to set up any site, page, chat group or any other online presence that uses the school name or logo in any form. • Any parent/carer, distressed or concerned about an aspect of school should make immediate contact with a member of staff rather than posting their concerns online. Parents/carers should not share school related information or images online or post material that may bring the school or any individual within it into disrepute. Negative postings about the school would impact on the reputation of the whole school community. Parents/carers are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents/carers. Please see the full online safety policy in the policies section on the school website.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. I will also only share passwords with members of staff when it is an emergency and I will then reset my password as soon as possible once the situation is resolved. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacherHeadteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional or formal student email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent/carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of Xx X. Jones (RM ICT Manager.). Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, governors, visitors, pupils or parents/carers) which I believe may be inappropriate or concerning in any way to the DSL or Headteacher. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom; this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with the Headteacher. User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company/educational setting/organisation’s contract with the school. Signature …….………………….…………….… Date …………………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…………… Appendix C - Requirements for visitors, volunteers and parent/carer helpers (Working directly with children or otherwise) School name……………………………………..….. Online safety lead ………………………………..… DSL ………………………………………………..….. This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the headteacher and/or DSL • I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged. • I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged. • I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils and parent/carers. Where appropriate I may share my professional contact details with parents/carers provided the DSL or Headteacher is informed before I leave the school. • I understand my visit to the school may give me access to privileged information about pupils, staff, school systems and plans. Such information should never be shared online, including on social media sites. • I understand I should not use school equipment to access the internet without prior approval from my contact in the school or the Headteacher. • If working in the classroom, I will pre-check for appropriateness all internet sites I intend to use including checking the acceptability of other material visible on the site. I will not free-surf the internet in front of pupils. If I am in any doubt about the appropriateness of the content I plan to use I will check with my contact in the school. Appendix D - Online Safety Acceptable Use Agreement • I will only use school IT equipment for school purposes. • I will not download or install software on school IT equipment. • I will only log on to the school network, other school systems and resources using my own school user name and password. • I will not reveal my passwords to anyone other than a parent/carer. • I will not use my personal email address or other personal accounts on school IT equipment. • I will make sure that all my electronic communications are responsible and sensible. • I understand that everything I search for, access, post or receive online can be traced now and in the future. My activity can be monitored and logged and if necessary shared with teachers, parents/carers and the police if necessary. I know it is essential that I build a good online reputation. • I will not browse, download, upload or forward material that could be considered offensive or illegal. If I accidentally come across any such material I will report it immediately to a member of staff if I am in school, or parent/carer if I am not in school. • I will not give out my own or others’ personal information, including: name, phone number, home address, interests, schools or clubs or any personal image. I will report immediately any request for personal information, to a member of staff if I am in school or parent/carer if I am not in school. • I should never post photographs, videos or livestream without the permission of all parties involved. • I will not upload any images, videos, sounds or words that could upset, now or in the future, any member of the school community, as this is cyberbullying. • I will be respectful to everyone online; I will treat everyone the way that I want to be treated. I will ensure that all my online activity, both in and outside school, will not cause distress to anyone in the school community or bring the school into disrepute. • I will not respond to hurtful behaviour online but will report it. I have the right to block and will say no to any inappropriate or upsetting request. • I will respect the privacy and ownership of others’ work on-line and will adhere to copyright at all times. • I will not attempt to bypass the internet filtering system in school. • I will not assume that new technologies can be brought into school and will check with staff before bringing in any device. • I will not lie about my age in order to sign up for age inappropriate games, apps or social networks. • I understand that not everything I see or hear online is true, accurate or genuine. I also know that some people on the internet are not who they say they are and may have ulterior motives for assuming another identity that will put me at risk. I will gain permission from parents/carers before arranging to meet someone I only know on the internet. • I understand that these rules are designed to keep me safe now and in the future. If I break the rules, teachers will investigate, I may be disciplined and my parents/carers may be contacted. If I break the law the police may be informed. Dear Parent/Carer, The internet, email, mobile technologies and online resources have become an important part of learning and life. We want all pupils to be safe and responsible when using any IT. It is essential that pupils are aware of online risk, know how to stay safe and know where to go to report problems and access support. Pupils are expected to read and discuss this agreement with you and then sign below to show they will follow the terms of the agreement. Any concerns or explanation can be discussed with Role/Name. Please can you also sign and return the parent/carer agreement below. This document will be kept on record at the school. Pupil agreement Pupil name………………………………………………………………………… I have discussed this agreement with my parents/carers and understand the commitment I have made and my responsibilities. Pupil signature…………………………………………………………………….. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)………………………………………………………. I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with our child. I/we agree to support them in following the terms of this agreement. I/we also agree not to share school related information or images online or to post material that may bring the school or any individual within it into disrepute. (Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents.) I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. I/we understand that under no circumstance should images be taken at any time on school premises of anyone other than our own child/ren, unless there is a pre-specified agreement. I/we understand that when on school premises but not in a designated area where phones can be used, they must be switched off and out of sight. Parent(s)/carer(s) signature(s) …………………………………..………………… Date …………………………………………………………………… Appendix E - Online safety policy guide - Summary of key parent/carer responsibilities The school provides online safety information for parents/carers, through the website, in newsletters and at events. It is important that parents/carers understand their key role in supporting children to behave appropriately and keep themselves safe online. The online safety policy, supported by its acceptable use agreements, is intended to protect the interests and safety of the whole school community. • Parents/carers are required to support their child in understanding and signing the Online Safety Acceptable Use Agreement for pupils. • Parents/carers may only use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises that include anyone other than their own child, unless there is a pre-specified agreement with individuals and parents/carers. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. • Parents/carers should not assume that pupils can bring technological devices to school and should always check the school policy. • All cyberbullying incidents affecting children in the school should be reported immediately. (If the incident involves an indecent image of a child the report must also be made immediately to the police for your own protection.) The school will investigate and respond to all reported cyberbullying incidents, liaising with others where appropriate. No reply should ever be sent to the sender/poster of cyberbullying content. If applicable block the sender and report abuse to the site. Evidence should be retained and shown in school and/or to the police. Evidence should not be forwarded. • The school may choose to set up social media sites, blogs or have some other online presence in its own name. Parents/carers, however, do not have the right to set up any site, page, chat group or any other online presence that uses the school name or logo in any form. • Any parent/carer, distressed or concerned about an aspect of school should make immediate contact with a member of staff rather than posting their concerns online. Parents/carers should not share school related information or images online or post material that may bring the school or any individual within it into disrepute. Negative postings about the school would impact on the reputation of the whole school community. Parents/carers are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents/carers. Please see the full online safety policy in the policies section on the school website.

Passwords. I must clarify what access I may have to the internet and/or and / or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. I will change temporary passwords at first logon and change passwords whenever there is any indication of possible system or password compromise. I will not record passwords or encryption keys on paper or in an unprotected file. Data protection I will follow all requirements for data protection explained to me by the school. These include: •  I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. •  I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/parents / carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/parent / carer devices can be used, with parent/parent / carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/parent / carer’s agreement on a school device, an organisational device approved by the headteacher/Headteacher / DSL, or a young person’s or parent/parent / carer’s own device. Use of Email I will only use my professional or formal pupil email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the Headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent / carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of Data Protection Officer (AY) Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, trustees, visitors, pupils or parents / carers) which I believe may be inappropriate or concerning in any way to the DSL and Xx Xxxxxx. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom; this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with DSL and Xx Xxxxxx. User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company / educational setting / organisation’s contract with the school. Signature …….………………….…………….… Date …………………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…… Appendix C - Requirements for visitors, volunteers and parent/carer helpers (Working directly with children or otherwise) School name: Xxxxxx Xxxx School Online safety: lead: Xx Xxxxxx DSL: Xxx Xxxxx This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the Headteacher and / or DSL  I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged.  I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged.  I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils and parent / carers. Where appropriate I may share my professional contact details with parents / carers provided the DSL or Headteacher is informed before I leave the school.  I understand my visit to the school may give me access to privileged information about pupils, staff, school systems and plans. Such information should never be shared online, including on social media sites.  I understand I should not use school equipment to access the internet without prior approval from my contact in the school or the Headteacher.  If working in the classroom, I will pre-check for appropriateness all internet sites I intend to use including checking the acceptability of other material visible on the site. I will not free- surf the internet in front of pupils. If I am in any doubt about the appropriateness of the content I plan to use I will check with my contact in the school. Signature …….………………….…………….… Date …………………… Full Name (Please use block capitals) Job Title/Role …………………………………..………………..……… Appendix D - Online Safety Acceptable Use Agreement Secondary Pupils  I will only use school IT equipment for school purposes.  I will not download or install software on school IT equipment.  I will only log on to the school network, other school systems and resources using my own school user name and password.  I will not reveal my passwords to anyone other than a parent / carer.  I will not use my personal email address or other personal accounts on school IT equipment.  I will make sure that all my electronic communications are responsible and sensible.  I understand that everything I search for, access, post or receive online can be traced now and in the future. My activity can be monitored and logged and if necessary shared with teachers, parents / carers and the police if necessary. I know it is essential that I build a good online reputation.  I will not browse, download, upload or forward material that could be considered offensive or illegal. If I accidentally come across any such material I will report it immediately to a member of staff if I am in school, or parent / carer if I am not in school.  I will not give out my own or others’ personal information, including: name, phone number, home address, interests, schools or clubs or any personal image. I will report immediately any request for personal information, to a member of staff if I am in school or parent / carer if I am not in school.  I should never post photographs, videos or livestream without the permission of all parties involved.  I will not upload any images, videos, sounds or words that could upset, now or in the future, any member of the school community, as this is cyberbullying.  I will be respectful to everyone online; I will treat everyone the way that I want to be treated. I will ensure that all my online activity, both in and outside school, will not cause distress to anyone in the school community or bring the school into disrepute.  I will not respond to hurtful behaviour online but will report it. I have the right to block and will say no to any inappropriate or upsetting request.  I will respect the privacy and ownership of others’ work on-line and will adhere to copyright at all times.  I will not attempt to bypass the internet filtering system in school.  I will not assume that new technologies can be brought into school and will check with staff before bringing in any device.  I will not lie about my age in order to sign up for age inappropriate games, apps or social networks.  I understand that not everything I see or hear online is true, accurate or genuine. I also know that some people on the internet are not who they say they are and may have ulterior motives for assuming another identity that will put me at risk. I will gain permission from parents / carers before arranging to meet someone I only know on the internet.  I understand that these rules are designed to keep me safe now and in the future. If I break the rules, teachers will investigate, I may be disciplined and my parents / carers may be contacted. If I break the law the police may be informed. Dear Parent / Carer, The internet, email, mobile technologies and online resources have become an important part of learning and life. We want all pupils to be safe and responsible when using any IT. It is essential that pupils are aware of online risk, know how to stay safe and know where to go to report problems and access support. Pupils are expected to read and discuss this agreement with you and then sign below to show they will follow the terms of the agreement. Any concerns or explanation can be discussed with Xx Xxxxxx. Please can you also sign and return the parent / carer agreement below. This document will be kept on record at the school. Pupil agreement Pupil name………………………………………………………………………… I have discussed this agreement with my parents / carers and understand the commitment I have made and my responsibilities. Pupil signature…………………………………………………………………….. Parent(s) / Carer(s) agreement Parent(s)/Xxxxx(s) name(s)………………………………………………………. I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with our child. I/we agree to support them in following the terms of this agreement. I/we also agree not to share school related information or images online or to post material that may bring the school or any individual within it into disrepute. (Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents). I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. I/we understand that under no circumstance should images be taken at any time on school premises of anyone other than our own child/ren, unless there is a pre-specified agreement. I/we understand that when on school premises but not in a designated area where phones can be used, they must be switched off and out of sight. Parent(s)/carer(s) signature(s) ……………………………..……… Date ……………………. Parent(s)/carer(s) signature(s) ……………………………..……… Date ……………………. Appendix E - Online safety policy guide - Summary of key Parent / Carer responsibilities The school provides online safety information for parents / carers, through the website, in newsletters and at events. It is important that parents / carers understand their key role in supporting children to behave appropriately and keep themselves safe online. The online safety policy, supported by its acceptable use agreements, is intended to protect the interests and safety of the whole school community.  Parents / carers are required to support their child in understanding and signing the Online Safety Acceptable Use Agreement for pupils.  Parents / carers may only use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises that include anyone other than their own child, unless there is a pre-specified agreement with individuals and parents / carers. When a parent / carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight.  Parents / carers should not assume that pupils can bring technological devices to school and should always check the school policy.  All cyberbullying incidents affecting children in the school should be reported immediately. (If the incident involves an indecent image of a child the report must also be made immediately to the police for your own protection.) The school will investigate and respond to all reported cyberbullying incidents, liaising with others where appropriate. No reply should ever be sent to the sender / poster of cyberbullying content. If applicable block the sender and report abuse to the site. Evidence should be retained and shown in school and / or to the police. Evidence should not be forwarded.  The school may choose to set up social media sites, blogs or have some other online presence in its own name. Parents / carers, however, do not have the right to set up any site, page, chat group or any other online presence that uses the school name or logo in any form.  Any parent / carer, distressed or concerned about an aspect of school should make immediate contact with a member of staff rather than posting their concerns online. Parents / carers should not share school related information or images online or post material that may bring the school or any individual within it into disrepute. Negative postings about the school would impact on the reputation of the whole school community. Parents / carers are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents / carers. Please see the full online safety policy in the policies section on the school website.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that I must protect my password and there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional or formal student email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information ActAct and GDPR. I will not use my professional email addresses for personal matters. Use of personal devices I understand that when working in the school I should at no time put myself in a position where a safeguarding allegation can be made against me as a result of my use of personal devices. I understand that the use of personal devices in school is at the discretion of the headteacher. I will only use approved personal devices in designated areas and never in front of pupils. This therefore precludes use of specialist apps on personal devices. A school device could be used to access specialist apps that support pupil learning. Pupils can also be encouraged, but not required, to access such apps on their own devices if allowed by the school and with parent/carer agreement. Additional hardware/software I will not install any hardware or software on school equipment without permission of Xxxxxx Xxxxxx. Promoting online safety I understand that online safety is part of my responsibility and I will promote positive online safety messages at all times, including when setting homework, rehearsal or skill practice or when providing pastoral support. I understand that it is my duty to support a whole school safeguarding approach and will report any behaviour (of staff, governors, visitors, pupils or parents/carers) which I believe may be inappropriate or concerning in any way to Xxxxxxx Xxxxxx. Classroom management of internet access I will pre-check for appropriateness all internet sites used in the classroom; this will include the acceptability of other material visible, however briefly, on the site. I will not free-surf the internet in front of pupils. If I am using the internet to teach about controversial issues I will secure, on every occasion, approval in advance for the material I plan to use with Xxxxxx Xxxxxx. User Signature I agree to follow this Acceptable Use Agreement and to support online safety in my work in the school. I understand this forms part of my company/educational setting/organisation’s contract with the school. Signature …….………………….…………….… Date …………………… Full Name (Please use block capitals) Job Title/Role …………………………………..…………………..…………… Appendix C - Requirements for visitors, volunteers and parent/carer helpers working in the school (working directly with children or otherwise) School - Xxxxx Xxxxxx School Online safety lead – Xxxxxx Xxxxxx Designated Safeguarding Lead (DSL) Xxxxxx Xxxxxx This document is designed to ensure that you are aware of your responsibilities when using any form of IT in the school and other aspects of safeguarding in connection with online safety. Please raise any safeguarding concerns arising from your visit immediately with the headteacher and/or DSL • I understand I may only use my personal mobile phone(s) and other devices with camera functions in designated areas. When not in a designated area, phones must be switched off and out of sight. Any exception must be pre-arranged. • I will not take images, sound recording or videos of school events or activities, on or off site, on any device. Any possible exception must be pre-arranged. • I will not give out my personal details such as mobile phone number, email address, and social media account details to pupils and parent/carers. Where appropriate I may share my professional contact details with parents/carers provided the DSL or headteacher is informed before I leave the school. • I understand my visit to the school may give me access to privileged information about pupils, staff, school systems and plans. Such information should never be shared online, including on social media sites. • I understand I should not use school equipment to access the internet without prior approval from my contact in the school or the headteacher. • If working in the classroom, I will pre-check for appropriateness all internet sites I intend to use including checking the acceptability of other material visible on the site. I will not free-surf the internet in front of pupils. If I am in any doubt about the appropriateness of the content I plan to use I will check with my contact in the school. Appendix D - Online Safety Acceptable Use Agreement Primary Pupils My online safety rules • I will only use school IT equipment for activities agreed by school staff. • I will not use my personal email address or other personal accounts in school when doing school work. • I will not sign up for any online service on school devices unless this is an agreed part of a school project approved by my teacher and agreed by my parent/carer. • I will only open email attachments if it has been approved by a member of school staff in school or a parent/carer out of school. • In school I will only open or delete my files when told by a member of staff. • I will not tell anyone other than my parents/carers my passwords. I will not use other people’s usernames or passwords to pretend to be them online. • I will make sure that all online contact I make is responsible, polite and sensible. I will be kind and respectful at all times. • If I come across anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will tell my teacher or my parent/carer immediately. • If someone says, asks or posts about me anything upsetting, unpleasant or nasty, or anything that makes me feel unsafe, I will not reply. I will tell my teacher or my parent/carer immediately. • I will not give out my own or other people’s personal information, including: name, phone number, home address, interests, schools or clubs. I will tell my teacher or parent/carer if anyone asks me online for personal information. • Uploading or sending my image (photographs, videos, live streaming) online puts me at risk. I will always seek permission from my teacher or parent/carer if I wish to do this. I will not take, share or upload any image of anyone else without their permission and also, if they are a child, without their parent’s/carer’s permission. • Even if I have permission, I will not upload any images, videos, sounds or words that could upset, now or in the future, any member of the school community, as this is cyberbullying. • I understand that some people on the internet are not who they say they are and some people are not safe to be in contact with. I will not arrange to meet someone I only know on the internet. If someone asks to meet me, I will not reply to them and I will tell a teacher or a parent/carer immediately. • I understand that everything I do or receive online can be traced now and in the future. I know it is important to build a good online reputation. • I understand that some personal devices are allowed in school and some are not, and I will follow the rules. I will not assume that new devices can be brought into school without getting permission. • I will not lie about my age in order to access games, apps or social networks that are for older people as this will put me at risk. • I understand that these rules are designed to keep me safe now and in the future. If I break the rules my teachers will look into it and may need to take action. Dear Parent/Carer, The internet, email, mobile technologies and online resources have become an important part of learning and life. We want all children to be safe and responsible when using any IT. It is essential that children are aware of online risk, know how to stay safe and know where to go to report problems or get help. Please read through these online safety rules with your child/xxx and talk with them to ensure they understand their importance and what it means for them (and for you). When you have done this, you both need to sign this agreement to say that you agree to follow the rules. Any concerns or explanation can be discussed with the head teacher – Xxxxxx Xxxxxx. Please return the signed sections of this form which will be kept on record at the school. Pupil agreement Pupil name……………………………………… This agreement is to keep me safe. I have discussed this agreement with my parents/carers and understand the commitment I have made and my responsibilities. Pupil signature…………………………………………………………………….. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)……………………………………………… I/we have discussed this agreement, which highlights the associated risks when accessing the internet, mobile and digital technologies, with our child/ren. I/we agree to support them in following the terms of this agreement. I/we also agree not to share school related information or images online or post material that may bring the school or any individual within it into disrepute. (Rather than posting negative material online, any parent, distressed or concerned about an aspect of school should make immediate contact with a member of staff. Negative postings about the school would impact on the reputation of the whole school community. Parents are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents). I/we also agree only to use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific events and activities. I/we understand that under no circumstance should images be taken at any time on school premises of anyone other than our own child/ren, unless there is a pre- specified agreement. I/we understand that when on school premises, but not in a designated area where phones can be used, they must be switched off and out of sight. Parent(s)/Carer(s) agreement Parent(s)/Xxxxx(s) name(s)………………………………………………………. Parent/carer signature……………………………………….. Date ………………………………………………………….… Appendix E – Online safety policy guide – Summary of key parent/carer responsibilities The school provides online safety information for parents/carers, through the website, in newsletters and at events. It is important that parents/carers understand their key role in supporting children to behave appropriately and keep themselves safe online. The online safety policy, supported by its acceptable use agreements, is intended to protect the interests and safety of the whole school community. • Parents/carers are required to support their child in understanding and signing the Online Safety Acceptable Use Agreement for pupils. • Parents/carers may only use personal mobile phones and devices in designated areas of the school unless otherwise informed, e.g. for specific designated area, their phone/s must be switched off and out of sight. events and activities. Under no circumstance should images be taken at any time on school premises that include anyone other than their own child, unless there is a pre-specified agreement with individuals and parents/carers. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. • Parents/carers should not assume that pupils can bring technological devices to school and should always check the school policy. • All cyberbullying incidents affecting children in the school should be reported immediately. (If the incident involves an indecent image of a child the report must also be made immediately to the police for your own protection.) The school will investigate and respond to all reported cyberbullying incidents, liaising with others where appropriate. No reply should ever be sent to the sender/poster of cyberbullying content. If applicable block the sender and report abuse to the site. Evidence should be retained and shown in school and/or to the police. Evidence should not be forwarded. • The school may choose to set up social media sites, blogs or have some other online presence in its own name. Parents/carers, however, do not have the right to set up any site, page, chat group or any other online presence that uses the school name or logo in any form. • Any parent/carer, distressed or concerned about an aspect of school should make immediate contact with a member of staff rather than posting their concerns online. Parents/carers should not share school related information or images online or post material that may bring the school or any individual within it into disrepute. Negative postings about the school would impact on the reputation of the whole school community. Parents/carers are encouraged to report breaches so that we can protect the reputation of the school, staff, pupils and parents/carers. Please see the full online safety policy in the policies section on the school website.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: •  I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. •  I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSL, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.

Passwords. I must clarify what access I may have to the internet and/or school systems. If I have access of any kind, I understand that there is no occasion when a password should be shared with a pupil or anyone who is not a staff member. Data protection I will follow all requirements for data protection explained to me by the school. These include: • I must consult with the school before making any recordings, photographs and videos. Once agreed, these must be made on a school device. • I understand that there are strict controls and requirements regarding the collection and use of personal data. I will follow all requirements regarding GDPR. Images and videos I will only upload images or videos of staff, pupils or parents/carers onto school approved sites where specific permission has been granted. I will not take images, sound recordings or videos of tuition or wider school activities on any personal device. School devices can be used for this purpose or, in the case of 1:1 tuition, pupil’s or parent/carer devices can be used, with parent/carer agreement. Internet, mobile and digital technologies provide helpful recording functions but these cannot be made on a teacher’s personal device. Recordings can be made with the child’s and parent/carer’s agreement on a school device, an organisational device approved by the headteacher/DSLDSP, or a young person’s or parent/carer’s own device. Use of Email I will only use my professional email address for all school business. All such correspondence should be kept professional and is open to Subject Access Requests under the Freedom of Information Act. I will not use my professional email addresses for personal matters.