Common use of Paper Format Clause in Contracts

Paper Format. Each volume shall be bound separately and shall not exceed the page limitation cited above. Each volume of the proposal shall be bound in three ring binders to permit removal of sections with each major part tabbed. The Offeror’s company name shall appear at the top of each page in the header section. Legibility, clarity, and compliance with the requirements of the solicitation are essential. Failure to provide the requested information may adversely affect the Government’s evaluation of the Offeror. The material in all volumes of the Offeror’s proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11-inch paper. Text line spacing shall be one line. One-inch margins on each side, including top and bottom are required. Text within tables, diagrams, pictorial charts, or graphic material may use 8-point font. Fold-out pages may be used for diagrams, charts or graphic material only and may not exceed 11 inches by 17 inches. Fold-out pages will be counted as two pages; double- sided fold-out pages will be counted as four pages. Unless otherwise specified, fold out pages may only include narrative sufficient to describe the diagram, chart or graphic material. Every figure and table shall be numbered. Paragraphs shall be clearly formatted. Proposal material shall be presented on double-sided pages only. Each double-sided page counts as two pages. A date shall be placed on each page of the proposal corresponding to the date of the initial proposal in the footer section. Any pages that may be revised as a result of discussions or correspondence (if required) shall contain revision numbers and dates. The page count shall include all material (printed matter and figures) except where explicitly stated and does not include cover pages, title pages, Table of Contents (TOC), lists of figures and tables, tab pages, index pages, Integrate Master Schedule, Glossary of Abbreviations and Acronyms, and the Cross Reference Matrix (CRM). Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, shall be numbered. Pages exceeding the page count shall be removed from the end of the volume that exceeds the page count and will not be evaluated. The Offeror shall submit a CRM for the Technical Volume, similar to the example below to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific solicitation requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations. Each factor and volume shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other factors and volumes of the proposal. Cross-referencing within a given factor is permitted where its use would conserve space without impairing clarity. In the event an Offeror decides to cross reference information, it is the responsibility of the Offeror to include the information in full and provide clear references to that information in other portions of the factor where the Offeror would like the evaluators to consider any duplicated information. Nevertheless, Offerors are reminded of their burden to present its capability in a manner that is clear for evaluators. EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Paper Format. Each volume shall be bound separately and shall not exceed the page limitation cited above. Each volume of the proposal shall be bound in three ring binders to permit removal of sections with each major part tabbed. The Offeror’s company name shall appear at the top of each page in the header section. Legibility, clarity, and compliance with the requirements of the solicitation Solicitation are essential. Failure to provide the requested information may adversely affect the Government’s evaluation of the Offeror. The material in all volumes of the Offeror’s proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11-inch paper. Text line spacing shall be one line. One-inch margins on each side, including top and bottom are required. Text within tables, diagrams, pictorial charts, or graphic material may use 8-point font. Fold-out pages may be used for diagrams, charts or graphic material only and may not exceed 11 inches by 17 inches. Fold-out pages will be counted as two pages; double- double-sided fold-out pages will be counted as four pages. Unless otherwise specified, fold out pages may only include narrative sufficient to describe the diagram, chart or graphic material. Every figure and table shall be numbered. Paragraphs shall be clearly formatted. Proposal material shall be presented on double-sided pages only. Each double-sided page counts as two pages. A date shall be placed on each page of the proposal corresponding to the date of the initial proposal in the footer section. Any pages that may be revised as a result of discussions or correspondence (if required) shall contain revision numbers and dates. The page count shall include all material (printed matter and figures) except where explicitly stated and does not include cover pages, title pages, Table of Contents (TOC), lists of figures and tables, tab pages, index pages, Integrate Master Schedule, Glossary of Abbreviations and Acronyms, and the Cross Reference Matrix (CRM). Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, shall be numbered. Pages exceeding the page count shall be removed from the end of the volume that exceeds the page count and will not be evaluated. The Offeror shall submit a CRM for the Technical Volume, similar to the example below to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific solicitation requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations. Each factor and volume shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other factors and volumes of the proposal. Cross-referencing within a given factor is permitted where its use would conserve space without impairing clarity. In the event an Offeror decides to cross reference information, it is the responsibility of the Offeror to include the information in full and provide clear references to that information in other portions of the factor where the Offeror would like the evaluators to consider any duplicated information. Nevertheless, Offerors are reminded of their burden to present its capability in a manner that is clear for evaluators. EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)) Section L - Proposal Instructions SOW Section M - Evaluation Factor Offeror's Proposal Reference CLIN Reference Volume I / Technical (Non-Price) Example: Section C, SOW, Para 3.10.4, First Article Factor 1, Provide reference to Offeror's 0001 Test Subfactor 2 Proposal Volume I - Technical. Note: This column shall Example: Refer to appropriate address applicable page number in Offeror's written paragraphs within the proposal. SOW.