Official Time Procedures Sample Clauses

Official Time Procedures. The following procedures shall govern in contacts between Employees and Union representatives that occur when either party is in a duty status:
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Official Time Procedures. A. Recognized officers and stewards of the union will be excused by Management on official Government time consistent with the workload and the operational needs of the organizational components to which they are assigned. For all authorized situations where an employee requires official time to engage in Agreement-related activities, the employee must specifically request prior excusal from duties from the immediate supervisor, or other designated official in accordance with the provisions of this Article. This does not preclude prior arrangements with a supervisor to cover those periods when a supervisor, or designee is not available due to differences in working schedules.
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Official Time Procedures. Each Union representative shall submit in two (2) days unless exigent circumstances prohibit to his/her supervisor a request to use official time. The request must specify the number of taxpayer-funded union time hours to be used and the specific purposes for which such time will be used, providing sufficient detail to identify the tasks the employee will undertake. That procedure shall also allow the authorizing official to assess whether it is reasonable and necessary to grant such amount of time to accomplish such tasks. Each Union representative shall submit to his/her supervisor a biweekly written report of the amount of official time that he/she has spent on Union activities covered by this Article through the Employer's time and attendance system, and shall provide an amended report if official time is used after submission of their time and attendance though the Employer's system. Union representatives will use the following categories in completing their time and attendance report – Term Negotiations (LRT): This category is for reporting official time hours used by union representatives to negotiate a basic collective bargaining agreement or its successor including attendance at an impasse proceeding, as provided in 5 U.S.C. §7131(a). FLRA proceedings (LRFLRA): This category is for reporting official time hours used by union representatives under 5 U.S.C. §7131(c). The following procedures shall govern contacts between Employees and Union representatives that occur when either party is in a duty status: Union representative using official time will notify his/her supervisor of the date, time and the approximate length of time needed and the location where the representative will be for representational functions. Normally, the representative will be released, as requested. If a delay would result in a missed deadline, the representative will be given an extension of time equal to the delay. The supervisor will make a record of all denials of requests for official time and provide the Union a copy upon request. Union representatives will make a reasonable effort to notify their supervisor but will not be penalized for responding promptly to higher ranking management officials. Official time spent by authorized Federal Union representatives shall be recorded on the official time form (Appendix A) maintained by the supervisor. The supervisor will provide a copy to the Union Representative upon request. The notification and approval for release time s...
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Official Time Procedures. There must be a request for each instance for which official time is being requested. No blanket approval of official time (e.g. 16 hours per pay period), for each pay period, will be allowed. If any portion of official time is to be performed at an alternate worksite, such as the employee’s home, the employee must have a current Telework Agreement. In accordance with Section 7131(a) of Title 5 U.S. Code, the number of employees for whom official time is authorized shall not exceed the number of individuals designated as representing the NWS for such purposes. Request: Regional and Local Union representatives or employees, must specifically request official time in advance for representational activities authorized in this Agreement. Such requests must include an estimate of the amount of time to be spent, the general nature of the activities involved, and the duty location where the activities will be performed. National Union officers, shall make all requests for official time to the NWS Assistant Administrator, or designee. Such requests must include an estimate of the amount of time to be spent, the general nature of the activities involved (Term Negotiations, Mid- term Negotiations, Dispute Resolution, General Labor-Management Relations), and duty location where the activities will be performed. In this request, the officer may specify particular shifts or parts thereof on which he/she would like to utilize the official time. Requests will be made verbally, via telephone, in writing, or electronically if an electronic system is available. Any requests made verbally or via telephone, must be followed by a request in writing. Supervisor Review of Request: Supervisors or other designated officials may excuse Union representatives or employees from their official work duties to conduct representational activities on official time, provided that workload conditions and the needs of the Service permit. In the event they are not able to be released, the supervisor will advise the representative of the workload conditions and any limitations to their release. Approval: Once the request is approved, the employee and/or Union representative may use the amount of official time approved. For regional and national officers, this does not preclude Management approval of arrangements for longer periods of authorization for a specific Union request consistent with the time allotted to the representative under this Agreement.
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Official Time Procedures a. Official time used by Union representatives during normal duty hours will be with the knowledge and permission of the employee’s immediate supervisor.
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Related to Official Time Procedures

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