Common use of Official Documents Clause in Contracts

Official Documents. The City of Xxx Arbor officially distributes bid documents from the Procurement Unit or through the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained from any other source are not Official copies. Addenda and other bid information will only be posted to these official distribution sites. If you obtained City of Xxx Arbor Bid documents from other sources, it is recommended that you register on xxx.XXXX.xxxx and obtain an official Bid. Taxes Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption certificates when requested. Withdrawal of Bids After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty (120) days. Non-Discrimination Requirements All contractors proposing to do business with the City shall satisfy the non-discrimination administrative policy adopted by the City Administrator in accordance with the Section 9:158 of the Xxx Arbor City Code. Breach of the obligation not to discriminate shall be a material breach of the contract. Contractors are required to post a copy of Xxx Arbor’s Non-Discrimination Ordinance attached at all work locations where its employees provide services under a contract with the City. Living Wage Requirements If the Contractor is a “covered employer” as defined in Chapter 23 of the Xxx Arbor City Code, the Contractor agrees to comply with the living wage provisions of Chapter 23 of the Xxx Arbor City Code. The Contractor agrees to pay those employees providing Services to the City under this Agreement a “living wage,” as defined in Section 1:815 of the Xxx Arbor City Code, as adjusted in accordance with Section 1:815(3); to post a notice approved by the City of the applicability of Chapter 23 in every location in which regular or contract employees providing services under this Agreement are working; to maintain records of compliance; if requested by the City, to provide documentation to verify compliance; to take no action that would reduce the compensation, wages, fringe benefits, or leave available to any employee or person contracted for employment in order to pay the living wage required by Section 1:815; and otherwise to comply with the requirements of Chapter 23. Conflict Of Interest Disclosure The City of Xxx Arbor Purchasing Policy requires that prospective Vendors complete a Conflict of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and until the Procurement Unit and the City Administrator have reviewed the Disclosure form and determined that no conflict exists under applicable federal, state, or local law or administrative regulation. Not every relationship or situation disclosed on the Disclosure Form may be a disqualifying conflict. Depending on applicable law and regulations, some contracts may awarded on the recommendation of the City Administrator after full disclosure, where such action is allowed by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is attached.

Official Documents. The City of Xxx Arbor officially distributes bid documents from the Procurement Unit or through the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained from any other source are not Official copies. Addenda and other bid information will only be posted to these official distribution sites. If you obtained City of Xxx Arbor Bid documents from other sources, it is recommended that you register on xxx.XXXX.xxxx and obtain an official Bid. Taxes Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption certificates when requested. Withdrawal of Bids After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty (120) days. Non-Discrimination Requirements All contractors proposing to do business with the City shall satisfy the non-discrimination administrative policy adopted by the City Administrator in accordance with the Section 9:158 of the Xxx Arbor City Code. Breach of the obligation not to discriminate shall be a material breach of the contract. Contractors are required to post a copy of Xxx Arbor’s Non-Discrimination Ordinance attached at all work locations where its employees provide services under a contract with the City. Living Wage Requirements If The Attachments provided herein outline the Contractor is requirements for payment of prevailing wages or of a “covered employerliving wage” as defined in Chapter 23 of the Xxx Arbor City Code, the Contractor agrees to comply with the living wage provisions of Chapter 23 of the Xxx Arbor City Code. The Contractor agrees to pay those employees providing Services service to the City under this Agreement a “living wage,” as defined in Section 1:815 contract. The successful bidder must comply with all applicable requirements and provide documentary proof of the Xxx Arbor City Code, as adjusted in accordance with Section 1:815(3); compliance when requested. Pursuant to post a notice approved by Resolution R-16-469 all public improvement contractors are subject to prevailing wage and will be required to provide to the City of the applicability of Chapter 23 in every location in which regular or contract employees providing services under this Agreement are working; payroll records sufficient to maintain records of compliance; if requested by the City, to provide documentation to verify compliance; to take no action that would reduce the compensation, wages, fringe benefits, or leave available to any employee or person contracted for employment in order to pay the living wage required by Section 1:815; and otherwise to comply demonstrate compliance with the requirements prevailing wage requirements. Use of Chapter 23Michigan Department of Transportation Prevailing Wage Forms (sample attached hereto) or a City-approved equivalent will be required along with wage rate interviews. For laborers whose wage level are subject to federal, state and/or local prevailing wage law the appropriate Xxxxx-Xxxxx wage rate classification is identified based upon the work including within this contract. The wage determination(s) current on the date 10 days before responses are due shall apply to this contract. The U.S. Department of Labor (DOL) has provided explanations to assist with classification in the following resource link: xxx.xxxx.xxx. For the purposes of this RFP the Construction Type of Building will apply. Conflict Of Interest Disclosure The City of Xxx Arbor Purchasing Policy requires that prospective Vendors complete a Conflict of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and until the Procurement Unit and the City Administrator have reviewed the Disclosure form and determined that no conflict exists under applicable federal, state, or local law or administrative regulation. Not every relationship or situation disclosed on the Disclosure Form may be a disqualifying conflict. Depending on applicable law and regulations, some contracts may be awarded on the recommendation of the City Administrator after full disclosure, where such action is allowed by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is attached.