Office Management. Manage controlled correspondence, cables, and electronic messages; maintain the office filing and communications systems; document and, as necessary, revise office procedures in consultation with the office head; keep necessary logs and record systems; provide direction and training for other support staff, as required.
Office Management. The OA shall ensure the smooth and efficient running of the Local Office. Office equipment and supplies shall be ordered, stocked and maintained as required by the needs of the Local. S/he will ensure that all purchases meet Health and Safety standards including ergonomic necessity.
Office Management. ● Manage and maintain Head of Senior School/Head of Middle School’s electronic appointment diaries and those delegated through sub-school work. ● Manage the processing and filing of manuscripts, papers, reports and other correspondence. Documentation ● Maintain accurate records. ● Ensure all required documentation for appointments and meetings is available for the Head of Senior School/Head of Middle School. ● Prepare and distribute Agendas and associated paperwork. ● Prepare and distribute correspondence as required, adhering to the school’s style guide. ● In consultation with the Xxxx of Studies, manage the process of student academic report printing and distribution. Communication ● Open, sort and attend to all correspondence (including electronic) as directed. ● Screen incoming phone calls and manage confidential correspondence and phone calls. ● Respond to enquiries on behalf of the Head of Senior School/Head of Middle School within authorised levels of knowledge and in a timely manner. ● Liaise with and direct enquiries to other members of the Senior Leadership Team, especially in the Head of Senior School/Head of Middle School’s absence. ● On behalf of the Head of Senior School/Head of Middle School liaise with senior management, teaching, administration and support staff. ● Maintain confidentiality with all aspects of the role. Event Management ● Manage events organised through the Head of Senior School/Head of Middle School’s office including venue bookings, participant advice, catering and resources. ● Attend agreed events and functions. Including school assemblies and all sub-school events as required. ● Arrange programs, events, meetings or conferences by booking facilities, catering, issuing information or invitations, coordinating speakers, and formulating guest lists. ● Coordinate the preparation of invitations and receive RSVPs for Middle/Senior School functions. ● Other duties commensurate with the overall purpose of the position which the Head of Senior School/Head of Middle School may require from time-to-time. Knowledge, Skills, Experience and Personal Characteristics ● Warm, welcoming and professional manner as the first point of contact for the Head of Senior School/Head of Middle School Office. ● Ability to manage the workflow in the Head of Senior School/Head of Middle School in a proactive and efficient manner. ● Highly organised with excellent attention to detail. ● Excellent communication skills, both written and oral. ● Excellen...
Office Management. ● Facilitate an even flow of work through the office of the Head of Senior School and ensure that matters of high priority are attended to expeditiously. ● Manage and maintain Head of Senior School’s electronic appointment diaries and those delegated through sub-school work. ● Manage the processing and filing of manuscripts, papers, reports and other correspondence. General Administrative Support ● Assist with clerical and administrative tasks such as preparing information particularly prior to meetings, correspondence, reports, digital imaging, updating intranet and website, presentations and other documents and analysis as required. ● Ensure all required documentation for appointments and meetings is available for the Head of Senior School. ● Prepare and distribute Agendas and associated paperwork. ● Prepare and distribute correspondence as required, adhering to the school’s style guide. ● Working in conjunction with the Executive Assistant to the Head of Middle School, updating student stationery requirements. ● Manage all administration requirements for senior school excursions including risk assessments, letters, risk assessments, Parent Lounge. ● Manage significant administrative tasks including the annual calendar, student diary, annual distribution of prizes and other schedules and programs. ● Working in conjunction with the Executive Assistant to the Head of Middle School, coordinate the schedule and organisation of yearly school student photos. ● Coordinate and communicate the election procedure for leadership positions in the senior school. ● Organise and distribute teacher diaries. ● Oversee the administration of the school colours. ● Organise all Year 12 graduation ceremonies and events, school references,Certificates. ● Maintaining student co-curricular records including academic records such as term awards, competition results. ● Student administration relief as required. Administrative Support to the Xxxx of Studies ● Clerical support and record management for the Xxxx of Studies. ● Assisting the Xxxx of Studies in the coordination of NAPLAN, VALID and ICAS Tests. ● Co-ordinating the 9-12 Parent / Teacher meetings. ● Manage the process of student academic reporting. ● Complete NESA online data entries for Years 10, 11 and 12 including: o Uploading 9- 12 student testing data onto student management system o Communication with parents of senior school students about reports and testing o Updating timetable and other records in the student managemen...
Office Management. A. Function • Office Management is responsible for day-to-day operations, including, but not limited to: - Preparing and processing all travel documents - Arrange training for staff - Maintaining inventory database of office furniture and equipment - Preparing and submitting time sheets to payroll on all staff - Maintaining databases current for personnel, travel, documents and correspondence - Coordinating and scheduling the repair and maintenance of trailers and physical property - Providing custodial services for trailer offices - Ordering and distributing all office and janitorial supplies - Coordinating the purchase of capital equipment, i.e., program vehicles, copiers, telephones, fax, etc. • Provide staff with clerical and clerical support services • Provide staff the support needed for personnel actions - Providing guidance to both the employee and manager and/or supervisor - Assisting in the coordination and scheduling of employee functions and activities • Assure adherence to the GRIC Employee Policies and Procedures Reference Guide - Obtaining clarity on policies and procedures from GRIC-Human Resources - Maintaining Internal (original) policies and procedures of P-MIP
Office Management. This Component shall include the following items including transactions for listings, closings, Sales Associates and office information: - Sales Management (the ability for Affiliates to monitor progress and productivity by viewing listings, closings, and SA/office productivity). - Transaction and Administration (Residential Listings, Residential Commissions and Disbursements). - Associate/Employee Information (name, address, Social Security #, phone, e-mail, etc.).
Office Management. The AB oversees record keeping design, maintenance, and office inventory. This person acts as supervisor to ensure that standards of cleanliness and orderliness are maintained. The AB answers phones and is competent to carry out day to day correspondence with owners, vendors, and all other entities as needed. RESPONSIBILITIES: • Maintains good customer service relations with community, and successfully resolves customer requests, enquires and complaints in a timely manner. • Prepares the weekly user fee deposit, which consists of golf, vessel and marina receipts. Opens mail and prepares weekly deposit of incoming owner assessments and various user fee payments. • Invoices for various Island receivables, including annual assessments, special assessments, user fee receivables. Maintains and regularly monitors owner accounts receivable records. Prepares and maintains a yearly schedule of properties in arrears, participates in the pursuit of payment and/or legal action associated with payment of assessments and user fees. • Performs all accounts payable functions, including payments to vendors, credit card expenditure supervision and monthly vendor statement reconciliation. Prepares a schedule for the quarterly State Combined Excise tax report. Completes the report and pays the state accordingly in an accurate and timely manner. • Prepares payroll biweekly and submits timely tax deposits in a competent and legal manner. Prepares all quarterly payroll tax reports and submits payments as necessary. • Manages the asset balances portion of the Balance Sheet with accurate depreciation entries in accordance with the Island tax accountant. Maintains an accurate accounting of all Island equipment and maintains an accurate personal property statement for Hat Island community property. Maintains an accurate schedule of all Community property and asset values. • Performs all bank related functions, to include but not limited to monthly bank reconciliation, electronic transferring, credit card initiation and reconciliation, and all correspondence as necessary. Strives to maximize money management within the confines of rules and regulations of the FDIC and other financial regulatory agencies. • Oversees the General ledger reconciliations and prepares all daily and monthly adjustments and accruals necessary for accurate reporting of ongoing monthly income and expense. Regularly reviews the trial balance for accuracy and inconsistencies. • Provides monthly, quarterly and ye...
Office Management. Maintains office inventories of all equipment and necessary supplies with input from the Training Director. Maintain Records database and disburses training tapes to member departments. Responsible for mailings and emailing current information to member departments. Maintain an office equipment inventory report to be submitted to the auditor at the close of each fiscal year. Handles purchase and sale of certification/training curriculum materials. Oversee the data base management for training and certification records. Deposits the proceeds from the sale of certification/training material into the General Fund and provides the Secretary/Treasurer an itemized deposit summary.
