Mini-Competition Clause Samples

Mini-Competition. Where the value of a requirement is above £7k, a Framework Public Body must undertake a mini-competition inviting all Contractors to tender for the work.

Mini-Competition. 3.1. Framework Public Bodies reserve the right to hold a further mini competition with all of the Contractors on the Framework Agreement to determine which Contractor offers best value for money, in terms of price and quality. It is expected that all high value, complex and solution based requirements will be subject to further competition. This is as outlined in the Ordering Procedures and Order Form and in accordance with Schedule 5 (Standard Terms of Supply). 3.2. Contractors will take part in further competitions in accordance with this Schedule 3 (Award and Ordering Procedures) and there will be an expectation on Contractors to respond to all requests to participate. 3.3. Contractors will be required to maintain records of all mini competition requested under this Framework Agreement including details of the response, pricing and any awarded contracts. At the request of the Authority, Contractors will be required to report on the mini competition and subsequent awards as soon as applicable and as part of any review meetings. Contractors, upon request of the Authority, should also make available a copy of individual mini competition responses. 3.4. The Framework Public Body will develop a specification, which reflects the statement of works that the Contractor will be expected to perform, and not just for the purposes of enabling Contractors to respond and selecting a competitive Contractor. 3.5. Framework Public Bodies calling off from the Framework Agreement through a mini- competition may supplement the terms of the Call-Off Contract and Call-Off Conditions with additional or varied terms and conditions provided they do not involve any substantial modifications to the Call-Off Contract or Call-off Conditions. 3.6. The Framework Public Body will invite all Framework Contractors to tender by issuing the specification to all Contractors on the Framework. This may be carried out using the Public Contracts Scotland system, or using other appropriate procurement processes. 3.7. The Framework Public Body will set a reasonable time limit for the receipt of the tenders, taking into account the complexity of the requirements, and keep each response received confidential until the expiry of the time limit. 3.8. The Framework Public Body must evaluate all responses submitted by the Contractors by applying the award criteria specified. The award criteria which can be applied to further competitions will cover both cost and quality of service and will be stipulat...

Mini-Competition. In respect of a requirement for any Available services, AHDB may conduct a short form or a long form mini-competition in accordance with this section.

Mini-Competition. (i) The Bank will send by email to all Framework Members an Assignment Terms of Reference including at a minimum: (a) the scope of Services required; (b) the award criteria and weightings; (c) the Closing Date; (d) the pricing mechanism for the Assignment (fixed fee, capped fee, hourly rates estimate); (e) Contract form applicable; (f) whether the Bank reserves the right to directly appoint the successful Framework Member arising from this Assignment to future new contract(s) consisting in the repetition of similar legal services for subsequent phases of the same transaction; and (g) the information required in the Proposal. (ii) Any clarifications requested by a Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing to the Bank by the deadline date indicated in the Assignment Terms of Reference. Unless of a confidential or proprietary nature, responses will be issued by the Bank in writing to all Framework Members. (iii) Proposals shall be in conformance with the Fixed Tender Terms, as may be amended in accordance with this Agreement. (iv) Framework Members shall submit their Proposals to the Bank in writing. (v) The Bank shall award each Assignment in accordance with the award criteria and weightings set out in the Assignment Terms of Reference. The award criteria shall at all times be the most economically advantageous Proposal in terms of Total Price (20-100%) and one or more of the following technical criteria: (a) Proposed team for the delivery of the Services; and (b) Methodology for service delivery and technical resources. (vi) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal.

Mini-Competition. 8.1 Without prejudice to Clause 7, at any time during the Framework Term, the Authority may identify Proposed Capital Works which it assesses (in its discretion) to have a value of two hundred and fifty thousand (£250,000) or more and which, in its sole discretion, it wishes to let under the terms of this Contract through a Mini-Competition process. The Authority reserves the right, at its discretion, to amend such process from time to time, whether to reflect best practice and/or Applicable Laws or otherwise as may be permitted by law. 8.2 Where the Authority undertakes a Mini-Competition, it shall issue to those contractors signed up to the TCMS2 Framework a Mini-Competition Request, specifying the Proposed Capital Works it wishes to be provided, incorporating the applicable contract data and setting out any other information required by the Authority and Schedule 1, Annex A, paragraph 1 shall apply to such Mini-Competition. 8.3 In the event that the Contractor receives a Mini-Competition Request: 8.3.1 the Contractor shall promptly (and in any event within two days) confirm receipt of the Mini-Competition Request in writing; and 8.3.2 the Contractor shall complete and issue to the Authority a Proposal incorporating the applicable completed contract data and any other relevant documents or shall notify the Authority that it does not intend to submit a Proposal. The Contractor shall respond to the Authority by the date specified in the Mini-Competition Request or, if no such date is specified, within 10 Business Days of receiving the Mini-Competition Request, or by such other date as may be specified by the Authority. A Proposal is an offer capable of acceptance and remains valid for at least ninety (90) Business Days (or such longer period as may be specified in the Mini-Competition Request) from the date it is submitted to the Authority. 8.4 Subject to Clause 8.9, the Authority shall evaluate tendered Proposals with reference to the assessment criteria set out in the Mini-Competition Request as they relate to the Proposed Capital Works in question in accordance with the provisions of Schedule 1, Annex A, paragraph 1. Each of the contractors to whom a Mini-Competition Request was sent will be notified as to whether or not it has been successful. 8.5 If the Authority accepts the Contractor’s Proposal pursuant to Clause 8.4, the Authority shall issue a completed Works Instruction to the Contractor. 8.6 In response to a Mini-Competition Request, the Contrac...

Mini-Competition. DCC, when ordering competed services under the Framework Agreement shall:

Mini-Competition. Public Sector Bodies may wish to carry out a mini competition if their requirements differ from the framework specification, or if they require pricing information from Suppliers (where pricing is not in the Pricing Matrices) or wish to seek price improvements based on large volume contracts. Mini-competitions can be carried out for ad-hoc requirements or for ongoing call-off contracts. The maximum period for Public Sector Bodies who may wish to call-off from the framework is 4 years. Public Sector Bodies will be required to invite all Suppliers in the framework to mini competitions that are able to service their area. It is advised to give notice to Suppliers in advance of posting opportunities so they can be prepared. Public Sector Bodies should use their own mini-competition templates and e-tendering systems. All documentation must include the reference number for this framework agreement. Public Sector Bodies carrying out mini-competitions must refer to Public Contracts Regulations 2015 (Regulation 33) if considering making variations to the call-off terms and conditions. Any variations required need to be added to the Variation section of the Call-off Order Form. Variations of call-off terms and conditions are not permitted for Direct awards. Once the Public Sector Body has evaluated the further competition, an award notification must be sent to all relevant suppliers. Public Sector Bodies may use their own or the BDC Call-off Order Form template for both ad-hoc requirements or an ongoing call-off contract. The Framework Agreement and Call-off Terms and Conditions will apply to all purchases irrespective of their origin, and they must all include the reference number for this framework agreement. The weighting used for the evaluation of the framework was 55% Price / 45% Quality for all Lots. A further breakdown of the specific criteria can be found in section 7 of this document. However, Public Sector Bodies may apply weightings that meet their needs for both Direct Award and Mini-competition. Public Sector Bodies wishing to utilise this framework must advise EPP before undertaking a Direct Award or Mini Competition by completing and returning the Access Form – Appendix A – to EPP at ▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ A copy of the generic Framework Agreement and the Call-Off terms and conditions and order form are available on request upon completion of the Access Form – Appendix A. Once an award has been made, Public Sector Bodies must then complete the...

Mini-Competition. This is where not all the terms are set out in the Framework Agreement e.g. it may not have agreed prices. In thon is case the public body must run a mini competition (a new procurement exercise) between the suppliers that are capable of performing the proposed call-off contract. As the name suggests a mini competition is a smaller “mini” procurement exercise as many of the terms will have already been agreed in the Framework Agreement. However buying organisations can add new terms to this mini- competition as long as it covers areas that the Framework Agreement allows for and these terms do not conflict with the original terms of the Framework Agreement. Under a mini-competition the Framework Agreement suppliers will bid for the new requirement. The call-off contract must be placed with the bidder who has submitted the best bid in accordance with the mini-competition award criteria. It is important that suppliers understand that being part of a multi-supplier framework is not a guarantee of business - you may still have to compete and be successful in mini-competitions. Per the diagram below, it is more likely for a Framework Agreement to be put in place by a Centre of Expertise: to use nationally or by sector. Call offs and mini competitions are then made by the individual buying organisations. However this is not always the case i.e. one buying organisation can put in place their own Framework Agreement or several buying organisations can collaborate and put in place their own Framework Agreement. A Dynamic Purchasing System (DPS) is another process available. The DPS It has some aspects that are similar to Framework Agreements, but the Contract Notice will remain open throughout the lifetime of the DPS meaning that new suppliers can join at any time. It has to be run as a completely electronic process, and should be set up using the Restricted Procedure and some other conditions. Public bodies may set up a DPS which may be divided into categories for goods or services. The DPS is a two-stage process. First, in the initial setup stage, all suppliers who meet the selection criteria, and are not excluded, must be admitted to the DPS. This is assessed through the completion of a Single Procurement Document (SPD) by all interested suppliers. Public bodies must not impose any limit on the number of suppliers that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the public body invites all suppliers on the DPS (or the ...

Mini-Competition. An overview 3.1 A mini competition is being undertaken for the provision of visitor centre services at HMP Highpoint. All qualified providers on the East of England Framework Agreement are invited to submit a tender for the mini competition. The contracted provider will be award a call off contract. The provision of services shall commence from February 2013 – 30 September 2015.