Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date 1-4 Date 1-4 7 am – 24 hr hold Staff Office rounds 10 Date 1-4 7 am – 24 hr hold AV Storage N/A 5 Date 1-4 7 am – 24 hr hold Faculty Office rounds 10 Date 1-4 7 am – 24 hr hold Hospitality Office Conference Date 1-4 7 am – 24 hr hold Registration 2-6ft tables or built-in Flow Date 1 Date 1 7:00 – 8:00 am Breakfast Rounds 30 Date 1 8 am – 24 hr hold Breakout #1 Crescent Rounds 30 Date 1 12:00 – 1:00 pm Lunch Rounds 30 Date 1 3:00 – 3:15 pm PM Break Buffet 15 Date 1 3 pm – 24 hr hold General Session room set-up Crescent rounds of 6/riser with 350 Date Time Function Location Set Up Expected Attendance steps/(1) head table /lectern to side Date 2 Date 2 7:00 - 8:30 am Breakfast Buffet/ Rounds 200 Date 2 24 hr hold General Session Crescent rounds 350 Date 2 10:00 - 10:30 am AM Break Buffet 200 Date 2 12:00 pm Lunch Rounds (in separate space from general session) 200 Date 2 24 hrs Breakout #1 Crescent Rounds 30 Date 2 24 hrs Breakout #2 Crescent rounds 100 Date 2 24 hrs Breakout #3 Crescent rounds 100 Date 2 24 hrs Breakout #4 Crescent rounds 50 Date 2 24 hrs Breakout #5 Crescent rounds 150 Date 2 24 hrs Breakout #6 Crescent rounds 100 Date 2 24 hrs Breakout #7 Crescent rounds 50 Date 2 24 hrs Breakout #8 Crescent rounds 50 Date 2 3:00 – 3:15 pm PM Break Buffet/flow 200 Date 3 Date 3 7:00 – 8:30 am Breakfast Buffet/ rounds 300 Date 3 10:00 – 10:30 am AM Break Buffet 300 Date 3 12:00 pm Lunch Rounds 300 Date 3 24 hrs Breakout #1 Crescent Rounds 30 Date Time Function Location Set Up Expected Attendance Date 3 24 hrs Breakout #2 Crescent rounds of 6 100 Date 3 24 hrs Breakout #3 Crescent rounds of 6 100 Date 3 24 hrs Breakout #4 Crescent rounds of 6 50 Date 3 24 hrs Breakout #5 Crescent rounds of 6 150 Date 3 24 hrs Breakout #6 Crescent rounds of 6 100 Date 3 24 hrs Breakout #7 Classroom w/ Internet (must be able to fit 15 laptops w/ wireless services) 20 Date 3 24 hrs Breakout #8 Classroom w/ Internet (must be able to fit 15 laptops w/ wireless services) 20 Date 3 3:00 – 3:15 pm PM Break Buffet 300 Date 4 Date 4 7:00 – 8:30 am Breakfast Buffet/roun ds 200 Date 4 10:00 – 10:30 am AM Break Buffet ...
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance @Date1 No functions scheduled N/A N/A N/A @Date2 4:00 pm –7:00 pm Various Ballroom Section Crescent Rounds of 6 140 @Date@ 7:00 am–4:00 pm Registrati on/Breaks Foyer Flow 140 @Date@ 7:00 am–5:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 12:00 pm–1:30 pm Lunch Separate Room from Breakout Rounds of 8 140 @Date@ 9:00 am–4:00 pm 6 Breakout sessions Prefer Salon A, B, E or F (1) & (2) Conference 20 each @Date@ 5:30 pm –8:00 Dinner Grand Ballroom Reception 140 Date Time Function Location Set Up Expected Attendance pm @Date@ 7:00 am– 12:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 7:00 am –9:00 am Breakfast Ballroom Rounds of 8 140 @Date@ 7:00 am– 12:00 pm 6 Breakout Sessions Prefer Salon A, B, E or F (1) & (2) Conference 140 @Date@ 1:00 pm–5:00 pm Meeting Salon 3 & 4 Hollow Square 85 @Date@ 1:00 pm–5:00 pm Meeting Salon Xxxx Xxxxxx Xxxxxx 00 @Date@ 7:00 am– 12:00 pm General Session TBD Conference 140
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date 1 12:00 pm – 8:00 pm Staff Office Conference 6 Date 1 12:00 pm– 8:00 pm Hospitality Office Conference 6 The total estimated amount for charges pursuant to this exhibit is set forth in Exhibit G. END OF EXHIBIT EXHIBIT E SPECIAL PROVISIONS FOR FOOD AND BEVERAGE SERVICE This Exhibit is reserved and, therefore, left blank intentionally. END OF EXHIBIT EXHIBIT F SPECIAL PROVISIONS FOR MISCELLANEOUS REQUIREMENTS AND EXPENSES
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Staff Office Conference set up w/ space for tables along the walls for materials 5 Day 1 12:00 p.m. – 11:59 p.m. Day 1 12:00 p.m. – 11:59 p.m. AV Storage Empty Room Day 1 12:00 Faculty room 2 rounds 10 p.m. – 11:59 p.m. Day 1 12:00 p.m. – 11:59 p.m. Registration 2 classroom 100 Date Time Function Location Set Up Expected Attendance Day 1 5:00 p.m. – 11:59 p.m. General Session Set Up Rounds of 6 – 8 Head table for 10 on Stage 100 Day 1 5:00 p.m. – 11:59 p.m. Meeting Room Conference 15 Day 1 5:00 p.m. – 11:59 p.m. Breakout #1 Crescent rounds 6 – 8, head table, 1 6ft table in back of room 50 Day 1 5:00 p.m. – 11:59 p.m. Breakout #2 Crescent rounds 6 – 8, head table, 1 6ft table in back of room 50 Day 2 12:00 p.m. – 11:59 p.m. Staff Office Day 2 12:00 p.m. – 11:59 p.m. AV Storage Day 2 12:00 p.m. – 11:59 p.m. Faculty room Day 2 12:00 p.m. – 11:59 Registration Date Time Function Location Set Up Expected Attendance p.m. Day 2 5:00 p.m. – 11:59 p.m. General Session Set Up Day 2 5:00 p.m. – 11:59 p.m. Meeting Room Day 2 5:00 p.m. – 11:59 p.m. Breakout #1 Day 2 5:00 p.m. – 11:59 p.m. Breakout #2 Day 2 7:00 – 8:00 a.m. Breakfast Day 2 10:00 – 10:30 a.m. A.M. Break Day 2 12:00 – 1:00 p.m. Lunch Day 3 24 hour hold Staff Office Conference set up w/ space for tables along the walls for materials 5 Day 3 24 hour hold AV Storage Empty Room Day 3 24 hour hold Faculty room 2 rounds 10 Day 3 24 hour hold Registration 2 classroom 100 Day 3 8:00 General Session Rounds of 6 – 8 100 Date Time Function Location Set Up Expected Attendance a.m. – 5:00 p.m. 24 hour hold Head table for 10 on Stage Day 3 3:00 – 11:59 p.m. Computer Lab Set up only Classroom 40 Day 3 8:00 a.m. – 5:00 p.m. 24 hour hold Breakout #1 Crescent rounds 6 – 8, head table, 1 6ft table in back of room 50 Day 3 8:00 a.m. – 5:00 p.m. 24 hour hold Breakout #2 Crescent rounds 6 – 8, head table, 1 6ft table in back of room 50 Day 3 7:00 – 8:00 a.m. Breakfast Rounds 90 Day 3 10:00 – 10:30 a.m. AM Break Flow 90 Day 3 12:00 – 1:00 p.m. Lunch Rounds 90 Day 3 3:00 -3:30 p.m. PM Break Flow 90 Day 4 12:00 – 2:00 p.m. Staff Office Conference set up w/ space for ...
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date1 – 4 3pm – 24hours Staff Office Conference 4 3pm – 24 hours AV Storage n/a 4 3pm – 24 hours Breakout #1 Crescent Rounds 40 Date 2 -4 7am – 24 hours Faculty/ Hospitality Office Conference 4 7am – 24 hours General Session Crescent Rounds 70 Date 3 7am – 24 hours Breakout #2 Crescent Rounds 20 7am – 24 hours Breakout #3 Conference 10 7am – 24 Breakout #4 Conference 10 Date Time Function Location Set Up Expected Attendance hours 7am – 24 hours Breakout #5 Conference 10 Date 2 – 4 7am- 24 hours Breakfast Buffet/ Rounds 30 - 70 7am – 24 hours Am Break Buffet 70 Date 2 -3 7am – 24 hours Lunch Rounds 30 - 70 7am – 24 hours PM Break Buffet/ Rounds 70
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Day 2, August 5, 2014 7:00 am – 24 hr hold Staff Office 34. Confe rence 35. 10 August 5, 2014 7:00 am – 24 hr hold AV Storage Empty Room August 5, 2014 7:00 am – 24 hr hold Registration 2 6ft tables w 2 chairs Flow August 5, 2014 11:00 am – 5:00 pm General Session Crescent Rounds of 6/Riser with Head Table for 10 150 August 5, 2014 36. 11 :0 0 a m – 5: 00 p m Meeting Hollow Square 20 Date Time Function Location Set Up Expected Attendance August 5, 2014 3:00–3:30 pm PM Break Foyer – Outside meeting space 150 Day 3 August 6, 2014 24 hr. hold – 2:00 pm Staff Office 37. Confe rence 10 August 6, 2014 24 hr. hold – 2:00 pm AV Storage Empty Room August 6, 2014 24 hr. hold – 1:00 pm Registration 2 – 6ft. tables w/ 2 chairs Flow August 6, 2014 7:00 – 8:00 am Breakfast Foyer – Outside of Meeting Space 150 August 6, 2014 7:00 am– 1:00 pm Breakout 1 Crescent Rounds of 6 75 August 6, 2014 7:00 am– 1:00 pm Breakout 2 Crescent Rounds of 6 75
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date2, April 29, 2014 7:00am – 5:00pm General Xxxxxxx Xxxxxxxx Xxxxxx 00-00 Xxxx0, April 30, 2014 7:00am – 5:00pm General Session Crescent Rounds 30-40 9:00am – 2:00pm Breakout 1 Conference 5-7 9:00am – 2:00pm Breakout 2 Conference 5-7 9:00am – 2:00pm Breakout 3 Conference 5-7
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the State the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the State will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance SUNDAY, SEPTEMBER 9, 2012 Date 1 2:00 pm – 8:00 pm Faculty Meeting TBD Boardroom or Conference 5 Date 1 2:00 pm – 8:00 pm Faculty Meeting TBD Boardroom or Conference 5
