Management Information. 4.1 The table below sets out the management information that the Department expects the BTA to provide DCMS over the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Quarterly Review of key metrics, targets, and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.
Appears in 2 contracts
Samples: Management Agreement, Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects the BTA NHMF to provide DCMS over in the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teama 12 month period. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Also the mechanism for paying GIA to the National Heritage Memorial Fund. Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts figures. By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS management. Monthly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on nonSix-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement of recent GIAA audit Annually monthly Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of, on request Assurance of financial management Part C: NHMF Governance Framework
Appears in 2 contracts
Samples: Management Agreement, Management Agreement
Management Information. 4.1 5.1 The table below sets out the management information that the Department expects the BTA BFI to provide DCMS over in the course of 2020a 12-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teammonth period. These may be subject to change depending on future information requirements. Timescale What How Purpose TIMESCALE WHAT HOW PURPOSE Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALBBFI’s latest forecast income and expenditure for reporting to Board and HM Treasury. Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALBBFI’s website Transparency: to inform the public how public money is spent Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs TIMESCALE WHAT HOW PURPOSE Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALBBFI’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions against Management Agreement priorities By e-mail email to relationship manager To enable DCMS Procurement and Commercial team To meet requirement to be aware of recent GIAA audit Annually progress Six- monthly Publication of senior salaries and performance awards and organograms On the ALBBFI’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Six- monthly Lottery forecasts By email to DCMS Finance Request of Estimate cover for Main and Supplementary Estimates Annually Alignment/WGA W GA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALBBFI’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal TIMESCALE WHAT HOW PURPOSE Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Annually Efficiency Return Pro-forma To provide evidence that the 1% target has been met, to demonstrate what measures have been taken to achieve this and to demonstrate how these savings have been recycled back into frontline services. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times TIMESCALE WHAT HOW PURPOSE On request Sharing of audit With DCMS Finance Assurance of financial audit strategy, periodic Financeand Head of, on management periodic audit request plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.
Appears in 2 contracts
Samples: Management Agreement, Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects requires the BTA Birmingham Organising Committee to provide DCMS over provide. The Department may add or change the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change management information required depending on future information requirements. Timescale Timescale3 What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Monthly Consultancy Treasury and cash drawdown Quarterly Consultancy4 return (including nil returns) By e-mail to DCMS Procurement and Commercial Team CGDU Finance To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts Gift and hospitality register By e-mail email to DCMS CGDU Finance To supply HM Treasury with forecast for cash management inside GBS ensure transparency of payments Monthly Spend over £25,000 On By email to CGDU Finance And in addition: Publish tenders and contract details on Contracts Finder and on the ALBBirmingham Organising Committee’s website website. Transparency: to inform the public how public money is spent and enable suppliers to find out about tender opportunities Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance CGDU Finance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS CGDU Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS CGDU Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail Annually Input to DCMS Procurement and Commercial team To meet requirement Group accounts /Whole of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment Government Accounts (WGA) Provide a complete consolidation packs, WGA transactions and balances exercise as directed by the Department Alignment: to consolidate the ALB’s resource accounts within the DCMS the Department’s resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS CGDU Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office via CGDU Finance Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS CGDU Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report Six-monthly Publication of senior salaries and accounts By e-mail organograms On the ALB’s website or hosted on the Department’s website Transparency: to DCMS Finance as per timetable (separate guidance inform public how public money is issued on this) Statutory obligation spent Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of Internal Audit on request Assurance of financial management Part C: Birmingham Organising Committee Governance Framework Governance and accountability
Appears in 2 contracts
Samples: Management Agreement, Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects requires the BTA Birmingham Organising Committee to provide DCMS over provide. The Department may add or change the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change management information required depending on future information requirements. Timescale Timescale2 What How Purpose 1 xxxxx://xxx.xxxx.xxx/Thresholds.aspx 2 Reporting to be carried out in line with financial reporting timetable. Financial year to run 1 April - 31 March Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement Treasury and Commercial Team cash drawdown Quarterly Gift and hospitality register Publish on Birmingham Organising Committee’s website To enable Cabinet Office to keep track ensure transparency of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS payments Monthly Spend over £25,000 On Publish tenders and contract details on Contracts Finder and on the ALBBirmingham Organising Committee’s website Transparency: to inform the public how public money is spent and enable suppliers to find out about tender opportunities Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By email to DCMS Procurement and Commercial Team in advance CGDU Finance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail email to DCMS CGDU Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail Annually Input to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement Group accounts / Whole of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment Government Accounts (WGA) Provide a complete consolidation packspack, WGA transactions and balances exercise as directed by the Department Alignment: to consolidate the ALB’s resource accounts within the DCMS Department’s resource accounts WGA: to gather counter-party counterparty details for consolidation. Annually Sustainability data By e-mail to DCMS CGDU Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply the centre with sustainability data Annually EU Six-monthly Publication of senior salaries (over £150k) and high level organograms Publish on Birmingham Organising Committee’s website. Transparency: to inform public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance how public money is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government spent Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate Annually As set out in the Birmingham Commonwealth Games Act 2020, the Organising Committee is required to produce a statutory annual report (see Section 2 of the Act). The report must include— (a) an assessment of the Organising Committee’s progress towards delivery of the Games; (b) details of what the Organising Committee has done to ensure that its delivery of the Games promotes the values of the Combined with annual report and accounts. To be sent to the Secretary of State and subsequently laid before Parliament. To provide additional transparency to Parliament regarding progress towards Games delivery. Commonwealth Games Federation; (c) details of what the Organising Committee has done to ensure that Games events are accessible to disabled people; (d) details of what the Organising Committee has done to promote sustainability in its delivery of the Games; (e) details of what the Organising Committee has done to maximise the benefits to be derived from the Games. The first reporting period covers the date of Royal Assent (25 June 2020) to 31 March 2021. The second reporting period covers 1 April 2021 to 31 March 2022 and the final reporting period covers 1 April 2022 to 31 December 2022. The Organising Committee is required to report as required Completion and updating soon as reasonably practicable after the end of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governanceeach reporting period.
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 9.1. The table below sets out the management information that the Department expects the BTA Arts Council England to provide DCMS over in the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teama 12 month period. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Also the mechanism for paying GIA to the ACE Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Quarterly Review Key metrics (total procurement spend, spend with By e-mail to DCMS Procurement and Benchmarking of key metrics, targets, procurement spend and reports related to procurement activity provision of data on Final Version SMEs and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return to DCMS Procurement and sector) Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on nonSix-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement of recent GIAA audit Annually monthly Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Final Version Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Biannually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. strategic risks At annual performance a monthly liaison meeting Enable timely and appropriate To review ALB’s response to risk the risks it has identified. Annual Efficiency Return Pro-forma To provide evidence that the 1% target has been met, to demonstrate what measures have been taken to achieve this and to demonstrate how these savings have been recycled back into frontline services. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of, on request Assurance of financial management Annually Security Policy Framework return By e-mail To provide assurance on the arrangements for managing information security risks. Final Version
Appears in 1 contract
Samples: England Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects requires the BTA Birmingham Organising Committee to provide DCMS over provide. The Department may add or change the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change management information required depending on future information requirements. Timescale Timescale2 What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for 2 Reporting to be carried out in line with financial reporting timetable. Financial year to run 1 April - 31 March reporting to Board and HM Treasury. Monthly Consultancy Treasury and cash drawdown Quarterly Consultancy3 return (including nil returns) By e-mail to DCMS Procurement and Commercial Team CGDU Finance To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts Gift and hospitality register By e-mail email to DCMS CGDU Finance To supply HM Treasury with forecast for cash management inside GBS ensure transparency of payments Monthly Spend over £25,000 On By email to CGDU Finance And in addition: Publish tenders and contract details on Contracts Finder and on the ALBBirmingham Organising Committee’s website website. Transparency: to inform the public how public money is spent and enable suppliers to find out about tender opportunities Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance CGDU Finance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS CGDU Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS CGDU Finance To get the ALB’s latest capital profiles for 3 The provision to management of objective advice relating to strategy, structure, management or operations of an organisation, in pursuit of its purposes and objectives. returns internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail Annually Input to DCMS Procurement and Commercial team To meet requirement Group accounts / Whole of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment Government Accounts (WGA) Provide a complete consolidation packspack, WGA transactions and balances exercise as directed by the Department Alignment: to consolidate the ALB’s resource accounts within the DCMS Department’s resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS CGDU Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply the centre with sustainability data Annually EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) - Mid Country and By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid HM Treasury August Country and Regional analysis data By e-mail to DCMS CGDU Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report Six-monthly Publication of senior salaries and accounts By e-mail organograms On the ALB’s website or hosted on the Department’s website Transparency: to DCMS Finance as per timetable (separate guidance inform public how public money is issued on this) Statutory obligation spent Annually Pay Remit remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk framework. Ad hoc Completion and Directly into To ensure accurate immediate as required Completion and updating of e-Pims™ database Directly into system property and estate required e-Pims™ system To ensure accurate property and estate information is maintained database at all times On request Sharing of audit With DCMS Finance Assurance of financial strategy, periodic Finance, on and Head of management audit plans and request Internal Audit on annual audit request report, including the Head of Internal Audit’s opinion on risk management, control and governance.. Part C: Birmingham Organising Committee Governance Framework
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects requires the BTA Birmingham Organising Committee to provide DCMS over provide. The Department may add or change the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change management information required depending on future information requirements. Timescale Timescale2 What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury2 Reporting to be carried out in line with financial reporting timetable. Monthly Consultancy return (including nil returns) By e-mail Financial year to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply run 1 April - 31 March HM Treasury with forecast for and cash management inside GBS drawdown Quarterly Gift and hospitality register Publish on Birmingham Organising Committee’s website To ensure transparency of payments Monthly Spend over £25,000 On Publish tenders and contract details on Contracts Finder and on the ALBBirmingham Organising Committee’s website Transparency: to inform the public how public money is spent and enable suppliers to find out about tender opportunities Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By email to DCMS Procurement and Commercial Team in advance CGDU Finance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail email to DCMS CGDU Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail Annually Input to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement Group accounts / Whole of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment Government Accounts (WGA) Provide a complete consolidation packspack, WGA transactions and balances exercise as directed by the Department Alignment: to consolidate the ALB’s resource accounts within the DCMS Department’s resource accounts WGA: to gather counter-party counterparty details for consolidation. Annually Sustainability data By e-mail to DCMS CGDU Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply the centre with sustainability data Annually EU Six-monthly Publication of senior salaries and high level organograms Publish on Birmingham Organising Committee’s website. Transparency: to inform public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance how public money is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government spent Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate Annually Subject to Royal Assent of the Birmingham Commonwealth Games Bill, there will be additional statutory reporting requirements (see part 1 clause 2 of the Bill). The first reporting period covers the date of Royal Assent (which is TBC) to 31 March 2021 and a report is required as required Completion soon as is reasonably practicable after 31 March 2021. The report must include— (a) an assessment of the Organising Committee’s progress towards delivery of the Games; (b) details of what the Organising Committee Combined with annual report and updating accounts. To be sent to the Secretary of State and subsequently laid before Parliament. To provide additional transparency to Parliament regarding progress towards Games delivery. has done to ensure that its delivery of the Games promotes the values of the Commonwealth Games Federation; (c) details of what the Organising Committee has done to ensure that Games events are accessible to disabled people; (d) details of what the Organising Committee has done to promote sustainability in its delivery of the Games; (e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing ) details of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including what the Head of Internal Audit’s opinion on risk management, control and governanceOrganising Committee has done to maximise the benefits to be derived from the Games. Please note these requirements are subject to change up until Royal Assent should amendments be made to the Bill.
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 5.1 The table below sets out the management information that the Department expects the BTA BFI to provide DCMS over in the course of 2020a 12-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teammonth period. These may be subject to change depending on future information requirements. Timescale What How Purpose TIMESCALE WHAT HOW PURPOSE Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALBBFI’s latest forecast income and expenditure for reporting to Board and HM Treasury. Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALBBFI’s website Transparency: to inform the public how public money is spent Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs TIMESCALE WHAT HOW PURPOSE Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALBBFI’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on non-tender actions against Management Agreement priorities By e-mail email to relationship manager To enable DCMS Procurement and Commercial team To meet requirement to be aware of recent GIAA audit Annually progress Six- monthly Publication of senior salaries and performance awards and organograms On the ALBBFI’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Six- monthly Lottery forecasts By email to DCMS Finance Request of Estimate cover for Main and Supplementary Estimates Annually Alignment/WGA W GA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALBBFI’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal TIMESCALE WHAT HOW PURPOSE Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Annually Efficiency Return Pro-forma To provide evidence that the 1% target has been met, to demonstrate what measures have been taken to achieve this and to demonstrate how these savings have been recycled back into frontline services. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times TIMESCALE WHAT HOW PURPOSE On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of, on request Assurance of financial management
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 5.1 The table below sets out the management information that the Department expects the BTA UK Sport to provide DCMS over in the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teama 12 month period. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for reporting to Board and HM Treasury. Also the mechanism for paying GIA to the National Gallery Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Agreed Version - 21/02/2017 Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on nonSix-tender actions monthly Lottery Forecasts By e-mail email to DCMS Procurement Finance Request of Estimate cover for Main and Commercial team To meet requirement of recent GIAA audit Annually Supplementary Estimates Six-monthly Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Agreed Version - 21/02/2017 Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Annual Efficiency Return Pro-forma To provide evidence that the 1% target has been met, to demonstrate what measures have been taken to achieve this and to demonstrate how these savings have Agreed Version - 21/02/2017 been recycled back into frontline services. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of, on request Assurance of financial management Agreed Version - 21/02/2017 Part C: UK Sport Governance Framework
Appears in 1 contract
Samples: Sport Management Agreement
Management Information. 4.1 5.1 The table below sets out the management information that the Department expects the BTA Sport England to provide DCMS over in the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teama 12 month period. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALBSport England’s latest forecast income and expenditure for reporting to Board and 10 *Thresholds are subject to change by the Official Journal of the European Union. HM Treasury. Also the mechanism for paying GIA to the National Gallery Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALBSport England’s website Transparency: to inform the public how public money is spent Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALBSport England’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on nonSix-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement of recent GIAA audit Annually monthly Publication of senior salaries and performance awards and organograms On the ALBSport England’s website or hosted on DCMS website Transparency: to inform the public how public money is spent website Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALBSport England’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Cabinet Office website) Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of, on request Assurance of financial management
Appears in 1 contract
Samples: England Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects requires the BTA Birmingham Organising Committee to provide DCMS over provide. The Department may add or change the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change management information required depending on future information requirements. Timescale Timescale2 What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for 2 Reporting to be carried out in line with financial reporting timetable. Financial year to run 1 April - 31 March reporting to Board and HM Treasury. Monthly Consultancy Treasury and cash drawdown Quarterly Consultancy3 return (including nil returns) By e-mail to DCMS Procurement and Commercial Team CGDU Finance To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts Gift and hospitality register By e-mail email to DCMS CGDU Finance To supply HM Treasury with forecast for cash management inside GBS ensure transparency of payments Monthly Spend over £25,000 On By email to CGDU Finance And in addition: Publish tenders and contract details on Contracts Finder and on the ALBBirmingham Organising Committee’s website website. Transparency: to inform the public how public money is spent and enable suppliers to find out about tender opportunities Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance CGDU Finance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS CGDU Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS CGDU Finance To get the ALB’s latest capital profiles for 3 The provision to management of objective advice relating to strategy, structure, management or operations of an organisation, in pursuit of its purposes and objectives. returns internal management and reporting to the Finance Committee Quarterly Report on non-tender actions By e-mail Annually Input to DCMS Procurement and Commercial team To meet requirement Group accounts / Whole of recent GIAA audit Annually Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment Government Accounts (WGA) Provide a complete consolidation packspack, WGA transactions and balances exercise as directed by the Department Alignment: to consolidate the ALB’s resource accounts within the DCMS Department’s resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS CGDU Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply the centre with sustainability data Annually EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS CGDU Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report Six-monthly Publication of senior salaries and accounts By e-mail organograms On the ALB’s website or hosted on the Department’s website Transparency: to DCMS Finance as per timetable (separate guidance inform public how public money is issued on this) Statutory obligation spent Annually Pay Remit remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk framework. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance.. With Finance and Head of Internal Audit on request Assurance of financial management Part C: Birmingham Organising Committee Governance Framework
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 The table below sets out the management information that the Department expects the BTA to provide DCMS over the course of 2020-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Team. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day around 14th of each month) Grant-in-Aid Grant-‐in-‐Aid requests Via Finance Partnership Webpage To get the ALB’s ALBs’ latest forecast income and expenditure for reporting to Board and HM TreasuryHMT. Also the mechanism for paying GIA to ALBs. Quarterly () National Lottery grant data By email to Lottery team Transparency and audit : to inform public where Lottery money has been spent and to allow for more detailed analysis by Government Weekly/Mon thly (delete as appropriate) NLDF drawdown requests By email to Finance Mechanism for transmitting NLDF monies to Lottery Distributing bodies for payment of approved Lottery grants Monthly Spend over £25,000 On [ALB] website Transparency: to inform public how public money is spent Monthly Key metrics (total procurement spend, spend with SMEs and the Voluntary, Community and Social Enterprise sector By email to Procurement and Property Services (Xxxx Xxxxxx) Benchmarking of procurement spend and provision of data on economic effect of spend by Departments and ALBs Monthly Consultancy return (including nil returns) By e-mail Email to DCMS Procurement and Commercial Property Services Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Quarterly Review of key metrics, targets, and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial By email to To supply Treasury bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail email to DCMS Finance To get the ALB’s ALBs’ latest capital profiles for internal management and reporting to the Finance Investment Committee Quarterly Report Management data on non-tender actions forecast drawdown; forecast commitment; distribution of drawdown across categories of LA/private sector: capital/current By e-mail email to DCMS Procurement and Commercial Lottery team To meet requirement inform DCMS’s NLDF balance management strategy, and to inform OBR and HMT returns about distribution of recent GIAA audit Annually public monies Quarterly Report against Lottery Funding guidelines outlined in xxxx://xxxxxxxx/xxxxxxxx/xxxxxxxx.xxx?xxxx=x l&objaction=overview&objid=31835877 By email to Lottery team To ensure the BFI fulfils its role and requirements as a distributor of National Lottery funds as designated under the NATIONAL LOTTERY ETC. ACT 1993 Quarterly Report progress against Management Agreement priorities By email to relationship manager To enable DCMS to be aware of progress Six-‐monthly Publication of senior salaries and performance awards and organograms On the [ALB’s ] website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually -‐ Early May Provisional Outturn for the Public Expenditure Outturn White Paper (PEOWP) By e-‐mail to Finance HM Treasury requirement. Feeds into the PEOWP and presented to Parliament Annually -‐ Mid August Final Outturn By email to Finance HM Treasury requirement − give bodies chance to bring data in line with Audited accounts Annually Annual report and accounts (including separate Lottery Accounts) By email to Finance and relationship manager as per timetable (separate guidance is issued on this) Statutory obligation. Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s ALBs’ resource accounts within the DCMS resource accounts WGA: to gather counter-party counter-‐party details for consolidation. Any ALBs’ not in alignment to supply resource accounts for publication by HMT. Annually Sustainability data By e-mail e-‐mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Distribution of drawdown by region across LA/private sector: capital/current By email to Lottery team on request Transparency: to contribute to an HMT publication on distribution of public monies Annually Update on progress towards meeting/maintenance of administration cost cap By email to Lottery team To ensure delivery of Ministerial requirement to reduce Lottery administration Annually Pay Remit + outturn By email to ALB Team To ensure spend on pay is aligned across Government Annually Total size of office estate (m2) Directly to Cabinet Office For Cabinet Office to compile data on public sector office occupation Annually Total cost of office estate (£) Directly to Cabinet Office For Cabinet Office to compile data on public sector office occupation Annually Cost per FTE (£) Directly to Cabinet Office For Cabinet Office to compile data on public sector office occupation Annually Cost per m2 (£) Directly to Cabinet Office For Cabinet Office to compile data on public sector office occupation Annually EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail Email to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail email to DCMS ALB Team team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Ad hoc immediate as required Completion and updating detected Total identified fraud (£) By email to DCMS Finance Team To enable dissemination of e-Pims™ database Directly into e-Pims™ system fraud cost information to the authorities Ad hoc immediate as detected Total prevented fraud (£) By email to DCMS Finance Team To ensure accurate property and estate enable dissemination of fraud cost information is maintained at all times to the authorities On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control and governance. With Finance and Head of, when requested Assurance of financial management Other information: Data to be provided as per the Publications and information strategy section of the Governance Framework Annually: completed strategic and corporate documents as per the Business planning section of the Governance Framework.
Appears in 1 contract
Samples: Management Agreement
Management Information. 4.1 5.1 The table below sets out the management information that the Department expects the BTA UK Anti-Doping to provide DCMS over in the course of 2020a 12-21. As per the above section on engagement, all returns should routinely copy in the DCMS Sponsor Teammonth period. These may be subject to change depending on future information requirements. Timescale What How Purpose Monthly (9th working day of each month) Grant-in-Aid requests Via Finance Partnership Webpage To get the ALB’s latest forecast income and expenditure for of each month) reporting to Board and HM Treasury. Also the mechanism for paying GIA to the ALB Monthly Consultancy return (including nil returns) By e-mail to DCMS Procurement and Commercial Team To enable Cabinet Office to keep track of the number of public sector consultancy contracts. Monthly Cash management figures within GBS accounts By e-mail to DCMS Finance To supply HM Treasury with forecast for cash management inside GBS Monthly Quarterly Spend over £25,000 On the ALB’s website Transparency: to inform the public how public money is spent Quarterly Review of key metricsKey metrics (total procurement spend, targets, spend with SMEs and reports related to procurement activity and contract management: ● Contract Register ● Procurement Pipeline ● Key commercial risks ● Government Commercial Operating Standards (Baseline, targets and improvement progress) ● SME targets ● Spend with the Voluntary, Community and Social Enterprise sector ● Social Value in Procurement ● Contract Management Quarterly Meeting with DCMS Commercial representative - supported by emailed Data Return sector) By e-mail to DCMS Procurement and Commercial Team in advance Benchmarking of procurement spend, assessment of compliance with regulations, context of wider procurement picture spend and provision of data on economic effect of spend by Departments and ALBs Quarterly Exchequer funds held in commercial bank accounts By e-mail to DCMS Finance To supply HM Treasury with details of how much government funding is held outside GBS Quarterly Medium Term Financial Model returns By e-mail to DCMS Finance To get the ALB’s latest capital profiles for internal management and reporting to the Finance Committee Quarterly Report on nonSix-tender actions By e-mail to DCMS Procurement and Commercial team To meet requirement of recent GIAA audit Annually monthly Publication of senior salaries and performance awards and organograms On the ALB’s website or hosted on DCMS website Transparency: to inform the public how public money is spent Annually Alignment/WGA Alignment consolidation packs, WGA transactions and balances exercise Alignment: to consolidate the ALB’s resource accounts within the DCMS resource accounts WGA: to gather counter-party details for consolidation. Annually Sustainability data By e-mail to DCMS Finance and DCMS Sustainability Champion To meet HM Treasury requirement to supply centre with sustainability data Annually Annual EU public procurement statutory return (Schedule 1 or Schedule 2 as appropriate) By e-mail to Cabinet Office Legal requirement to provide data on number of tenders advertised in the European Journal Annually - Mid August Country and Regional analysis data By e-mail to DCMS Finance HM Treasury requirement - feeds into the Core Tables for the Annual Report and Accounts Annually Annual report and accounts By e-mail to DCMS Finance as per timetable (separate guidance is issued on this) Statutory obligation Annually Pay Remit and pay remit outturn By e-mail to DCMS ALB Team To ensure spend on pay is aligned across Government Annually Publication of salaries over £150k By e-mail to DCMS ALB Team (for publication on the Cabinet Office website) Transparency: to inform the public how public money is spent Annually Sharing of Strategic Risk Register as per paragraph 13.1 of the Governance framework. At annual performance meeting Enable timely and appropriate response to risk Annual Efficiency Return Pro-forma To provide evidence that the 1% target has been met, to demonstrate what measures have been taken to achieve this and to demonstrate how these savings have been recycled back into frontline services. Ad hoc immediate as required Completion and updating of e-Pims™ database Directly into e-Pims™ system To ensure accurate property and estate information is maintained at all times On request Sharing of audit With DCMS Assurance of financial strategy, periodic Finance, on management audit plans and request annual audit report, including the Head of Internal Audit’s opinion on risk management, control & governance. With Finance and governance.Head of, on request Assurance of financial management Part C: UK Anti-Doping Governance Framework
Appears in 1 contract
Samples: Management Agreement
