Invoices and Progress Reports Sample Clauses
POPULAR SAMPLE Copied 2 times
Invoices and Progress Reports. A. Consultant shall promptly submit invoices to State based on Consultant’s billing period, but shall not submit more than one invoice per month. Invoices must include all services completed and allowable costs incurredfor services provided during the billing period. Invoices may also include a request for services provided or costs incurred during a prior billing period, including subconsultant costs, with an explanation for why those costs were not previously included in an invoice, so long as those costs were incurred no more than 90 days prior to State’s receipt of the invoice. Accordingly, State retains the sole discretion to not pay for costs incurred that have not been invoiced as provided above.
B. In the event Consultant has incurred otherwise allowable costs, and such costs would exceed the maximum direct labor costs or total agreement amount listed in Section 2. MAXIMUM AGREEMENT AMOUNTS, Consultant shall list such costs on the invoice, but they must be subtracted from the total invoice amount submitted to State for payment.
C. Content of Invoice Package (InPresented in this order presented)
Invoices and Progress Reports. Sponsor shall submit semi-annual progress reports and invoices for work completed consistent with the Program guidelines as adopted by the SBCAG Board on November 21, 2019. These documents shall include the following specified information:
Invoices and Progress Reports. The ▇▇▇▇▇▇ & Company Project Manager will prepare monthly invoices supported by status reports indicating tasks performed, and including budget and schedule status updates. Project Management Communication: To support continuous communication between the PACOG Project Manager and the ▇▇▇▇▇▇ & Company Project Team, The ▇▇▇▇▇▇ & Company Project Manager will schedule and participate in meetings or phone calls as needed, and in addition to biweekly coordination meeting, or will alternatively provide email status communications, to keep the PACOG Project Manager informed of project progress and all issues and concerns related to the project.
Invoices and Progress Reports. Consultant shall submit invoices to State’s Negotiator Chief no more frequently than monthly. The invoices must present weighted direct labor, Subconsultant costs and actual direct non-labor costs. The invoices must identify each employee by name and classification, the hours worked, and the billing rate for each employee. Direct non-labor expenses must be itemized and provide a complete description of each item billed. For Subconsultant Services, the invoice must include the same supporting documentation. Each invoice must include a completed Cost Breakdown Form DR162 (available on the Department of Transportation’s website at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/business- center/consultant/) and must be substantiated by a progress report that includes/addresses, as a minimum, the following:
A. A description of the Services completed for that period B. A description of the Services anticipated for the next pay period C. Percent of Services completed to date All invoice packages must be submitted electronically through State’s invoice workflow system OnBase, for review, approval, and payment. The user guide for the OnBase system along with training videos can be found at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇.▇▇▇/business- center/consultant/onbase-help/.
Invoices and Progress Reports. Starting one month after the execution of this Agreement, Sponsor will submit monthly progress reports and invoices for activities conducted over the prior unbilled month. These documents shall include the following specified information:
Invoices and Progress Reports. The LPA shall submit invoices to the State no more frequently than at monthly intervals. The invoices must present actual direct and indirect costs, as described above, billed for that period. The invoices must identify each employee by name and classification, the hours worked, and each individual's actual labor cost. Direct non-labor expenses must be itemized and provide a complete description of each item billed. Each monthly invoice must be substantiated by a progress report which is to include/address, as a minimum:
a. A description of the work completed for that period
b. A description of the work anticipated for the next pay period c. Information needed from the State
Invoices and Progress Reports a. Upon Project completion (excluding any extended data reporting requirements as set forth in the Scope of Work), the PROJECT PARTICIPANT shall invoice SCAG using the Invoice Form, attached hereto and subsequently herein referred to as “Exhibit C,” for eligible Project expenses sought to be reimbursed for up to, but not to exceed the maximum amount obligated by SCAG. The invoice shall be accompanied by progress reports herein referred to as “Exhibit D,” proof of vehicle/ infrastructure purchase/completion and revenue service deployment. The final report herein referred to as “Exhibit E” shall describe if the Project is deemed complete, as identified in the Scope of Work. The purpose of the final report is to allow SCAG to determine if the PROJECT PARTICIPANT has completed the activities identified in the Scope of Work, in accordance with the agreed upon Schedule. SCAG’s Project Manager shall have the right to review the PROJECT PARTICIPANT’s charges and final report. All costs associated with the Project shall be identified on the invoice with proper backup, including proof of payment to vendor, along with documentation of the match paid by the PROJECT PARTICIPANT with itemized invoices directed to Accounts Payable at ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇.▇▇.▇▇▇ (file cannot exceed 10MB). SCAG may withhold 10% of the Grant Funds until all extended data reporting requirements have been met.
b. In performing In-Kind services, the PROJECT PARTICIPANT may incur In-Kind match costs. Said costs shall comply with Section 9 (Cost Principles) below and shall serve as the only costs for which the PROJECT PARTICIPANT has a right to report as In-Kind services.
c. Relative to an invoice, the PROJECT PARTICIPANT shall submit the following using the sample provided in Exhibit C:
1) An itemized invoice with the following information included, but not limited to; Name of Project, Description of Services Provided and/or goods procured, Period of the Service Performed, Contractor Name if applicable Total Cost Incurred, and the following,: Actual Hourly Pay Rates, Total Hours Worked;
2) Charges for equipment, material, and supply costs, Consultant, and other charges, as applicable, must be itemized by PROJECT PARTICIPANT. Reimbursement for equipment, material, supplies, Consultants, and other charges, as applicable, shall be made at actual cost.
3) Proof of payment for the local match portion of work.
4) Upon request of SCAG, the PROJECT PARTICIPANT shall provide additional information or do...
Invoices and Progress Reports. Written annual summary report outlining the work/accomplishments of the funded positions; monthly invoices of expenditures along with the monthly metrics will be submitted. Monthly metrics data provided to ADEQ will include the following:
1. Reduction in vehicle miles traveled
2. Percent of employer/students surveys completed
3. Percent of employer survey respondents who reported teleworking
4. Number of summary reports issued to employers Other Arizona Department of Environmental Quality Annual Data Requirements are listed below.
1. Provide the Arizona Department of Environmental Quality (ADEQ) with a digital copy of Travel Reduction Program (TRP) employer survey data on an annual basis.
2. Provide annual reports of emissions, vehicle miles traveled (VMT), single occupancy vehicle (SOV) and alternative mode use (AMU) in an approved ADEQ format. The tables below are examples of the minimum requirements for displaying this data.
3. Provide the full range of data that has been provided to ADEQ in past TRP Annual Reports. At this time, emissions, VMT, SOV and AMU are the only sets of data with a required format. Source: (Employer Survey, Agency Records, etc.) Source: (Employer Survey, Agency Records, etc.)
Invoices and Progress Reports. A. Consultant shall promptly submit invoices to State no more frequently than monthly. State retains the sole discretion to not pay for the lump sum fee if not received within 90 days of the completion of the work.
B. This section has intentionally been left blank.
C. Content of Invoice Package
Invoices and Progress Reports. ▇▇▇▇ ▇▇▇▇▇▇ will prepare and submit budgets, monthly progress and performance reports and invoices.