Common use of Invoice Review Clause in Contracts

Invoice Review. As directed by the County and PM, the Design Consultant will submit invoices either directly into Masterworks or to the PM for processing in Masterworks. The PM will review and approve or comment within 5 days of receipt. Utility Coordination The PM will prioritize the needs of multiple projects on a program basis. The PM will:  Prepare for and participate in a program wide presentation to the utility and pipeline companies.  The Program-Wide Utility Coordination Meeting will be scheduled and facilitated by the PM with the County Engineer presenting the information.  Assist in identifying all major utilities within the project limits using available information.  The PM will distribute this information to the applicable Design Consultant.  The Design Consultant will be responsible for verifying all utilities and discovering any additional utilities within their project limits.  Actual conflict identification occurs at the start of the PS&E preparation. The PM will meet with the utility companies as necessary to discuss the project schedule, utility field verification, and to address any concerns associated with the project.  Monitor, coordinate and report on the status of the utility coordination performed by the Design Consultants. The PM will utilize Masterworks and standard reporting spreadsheets to report progress.  Lead in expediting utility adjustments/relocations and conflict resolution before and during construction.  Work closely with the County’s ROW acquisition firm to coordinate the utility schedule milestone dates to correlate with the ROW acquisition, design, letting and construction dates.  Coordinate with the County to facilitate agreement preparation. All pipeline and utility adjustment agreements will be prepared by the County Attorney using Exhibits prepared by the design consultants and/or pipeline and utility companies. Exhibits will be submitted by the PM in Masterworks.  The PM will continue coordination of utility and pipeline relocations through the construction phase. ROW Mapping and Acquisition The PM will assist the County Engineer with the management of the ROW acquisition phase as needed. The PM will:  Monitor, coordinate and report on the status of the acquisition activities performed by the County’s property acquisition firm.  Coordinate with the County to facilitate agreement preparation. This includes: Temporary Construction Easements (TCEs), Right of Entries (XXX), etc.  Coordinate with the Design Consultant to provide survey files (the format will be as outlined by the County Engineer) for inclusion in the County GIS appropriate layer.  Utilize Masterworks for submission of survey and acquisition documents (PDFs, CAD files, and Google Earth files). Environmental Coordination The PM will coordinate with the Environmental Consultants regarding any environmental concerns on projects in the program.

Invoice Review. As directed by the County and PM, the Design Consultant will submit invoices either directly into Masterworks or to the PM for processing in Masterworks. The PM will review and approve or comment within 5 days of receipt. Utility Coordination The PM will prioritize the needs of multiple projects on a program basis. The PM will:  • Prepare for and participate in a program wide presentation to the utility and pipeline companies.  • The Program-Wide Utility Coordination Meeting will be scheduled and facilitated by the PM with the County Engineer presenting the information.  • Assist in identifying all major utilities within the project limits using available information.  • The PM will distribute this information to the applicable Design Consultant.  • The Design Consultant will be responsible for verifying all utilities and discovering any additional utilities within their project limits.  • Actual conflict identification occurs at the start of the PS&E preparation. The PM will meet with the utility companies as necessary to discuss the project schedule, utility field verification, and to address any concerns associated with the project.  • Monitor, coordinate and report on the status of the utility coordination performed by the Design Consultants. The PM will utilize Masterworks and standard reporting spreadsheets to report progress.  • Lead in expediting utility adjustments/relocations and conflict resolution before and during construction.  • Work closely with the County’s ROW acquisition firm to coordinate the utility schedule milestone dates to correlate with the ROW acquisition, design, letting and construction dates.  • Coordinate with the County to facilitate agreement preparation. All pipeline and utility adjustment agreements will be prepared by the County Attorney using Exhibits prepared by the design consultants and/or pipeline and utility companies. Exhibits will be submitted by the PM in Masterworks.  • The PM will continue coordination of utility and pipeline relocations through the construction phase. ROW Mapping and Acquisition The PM will assist the County Engineer with the management of the ROW acquisition phase as needed. The PM will:  • Monitor, coordinate and report on the status of the acquisition activities performed by the County’s property acquisition firm.  • Coordinate with the County to facilitate agreement preparation. This includes: Temporary Construction Easements (TCEs), Right of Entries (XXX), etc.  • Coordinate with the Design Consultant to provide survey files (the format will be as outlined by the County Engineer) for inclusion in the County GIS appropriate layer.  • Utilize Masterworks for submission of survey and acquisition documents (PDFs, CAD files, and Google Earth files). Environmental Coordination The PM will coordinate with the Environmental Consultants regarding any environmental concerns on projects in the program. Bid and Construction Phase Services The PM will provide the following bid and construction phase services: • Facilitate the delivery of bid documents by the Design Consultant to the County Purchasing Department. • Bid items are to be coordinated with the FBC standard bid item list. • Attend the Pre-Bid Meeting. • Facilitate the preparation of Addenda by the Design Consultant for distribution by the County Purchasing Department. • Prepare the bid tabulation for each project. • Conduct a Pre-construction Meeting to be facilitated by the Construction Manager.

Invoice Review. As directed by the County and PM, the The Design Consultant will submit invoices either directly into Masterworks or to the County Engineer through the Fort Bend County Masterworks Portal, and notify the County Engineer’s staff person and the PM for processing in Masterworksthrough email. The PM will have need to review and approve or comment within 5 days of receipt. Utility Coordination The PM will prioritize the needs of multiple projects on a program basis. The PM will:  Prepare for and participate in a program wide presentation to the utility and pipeline companies.  The Program-Wide Utility Coordination Meeting will be scheduled and facilitated by the PM with the County Engineer presenting the information.  • Assist in identifying all major utilities within the project limits using available informationinformation and provide contact information for various utilities as needed.  • The PM will distribute this information to the applicable Design Consultant.  • The Design Consultant will be responsible for verifying all these major utilities and discovering any additional major utilities within their project limits.  Each engineering Design Consultant will perform an initial investigation and define the utility lines and facilities that could potentially be in conflict with the construction and will issue an initial project notification and preliminary design letter. • The Design Consultant will perform a thorough records search and meet with the utility companies as required. 2017 Mobility Projects October 21, 2020 • Actual conflict identification occurs at the start of the PS&E preparation. The PM will meet with the utility companies as necessary to discuss the project schedule, utility field verification, and to address any concerns associated with the project.  Monitor, coordinate and report on the status of the utility coordination performed by the Design Consultants. • The PM will utilize Masterworks and standard reporting spreadsheets to report progress.  Lead lead in expediting utility adjustments/relocations and conflict resolution before and during construction.  Work • The PM will work closely with the County’s ROW acquisition firm to coordinate the utility schedule milestone dates to correlate with the ROW acquisition, design, letting and construction dates.  Coordinate with the County to facilitate agreement preparation. • All pipeline and utility adjustment agreements will be prepared by the County Attorney using Exhibits prepared by the design consultants and/or pipeline and utility companies. Exhibits will be submitted by the PM in Masterworks.  • The PM will continue coordination of known utility and pipeline relocations through the construction phase. • New utility and pipeline conflicts found during construction will be coordinated by the PM. ROW Mapping and Acquisition The PM will assist the County Engineer with the management of the ROW acquisition phase as needed. The PM will:  Monitorwill monitor, coordinate and report on the status of the acquisition activities performed by the County’s property acquisition firm.  Coordinate with the County to facilitate agreement preparation. This includes: Temporary Construction Easements (TCEs), Right of Entries (XXX), etc.  Coordinate with the Design Consultant to provide survey files (the format will be as outlined by the County Engineer) for inclusion in the County GIS appropriate layer.  Utilize Masterworks for submission of survey and acquisition documents (PDFs, CAD files, and Google Earth files). Environmental Coordination The PM will coordinate with the Environmental Consultants regarding any environmental concerns on projects in the program. Bid and Construction Phase Services The PM will provide the following bid and construction phase services: • Facilitate the delivery of bid documents by the Design Consultant to the County Purchasing Department. • Attend the Pre-Bid Meeting. • Facilitate the preparation of Addenda by the Design Consultant for distribution by the County Purchasing Department. • Prepare the bid tabulation for each project. • Conduct a Pre-construction Meeting to be facilitated by the Construction Manager. • Review the RFI’s and RFI Responses. Determine which RFI’s require change orders. • Negotiate a reasonable cost for additional work. Supervise sub-consultants providing inspection services. 2017 Mobility Projects October 21, 2020 • Attend construction meetings. • Make site visits. • Monitor progress and schedule of construction. • Review construction progress invoices • Monitor shop drawing reviews.