Common use of Instructions to Bidders Clause in Contracts

Instructions to Bidders. Bidders are required to complete, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required to complete Tenderer should read these conditions carefully and comply strictly while filling and sending their tenders.  All bids should reach, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification undersigned within due date through registered mail/post/Courier. By hand delivery will not be accepted.  The soft copy of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit bid/quotation on a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, CD/USB if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXXdeem necessary, shall be written provided along with hard copy or through email after opening of financial/priced bid for preparation of comparative statement.  Any cutting/ correction in bid will make the language(s) specified in the Data Sheetbid/quotation invalid. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices  Tenders forms shall be quoted filled in the currency indicated in the Data Sheetink or typed. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested /Tender filled with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and pencil shall be considered integral as cancelled.  The bidder must sign and stamp each page of the Technical and Financial Proposal.  Rates shall be written both in words and figures. There should be no errors or over-writings. Corrections if any should be made clearly and initiated with proper signatures with dates.  Quotations must be valid for 120 days from the date of opening of tender.  Manufacturers / Distributors / bona fide dealers, of the goods, shall give bids/tenders. They shall, therefore, furnish necessary declaration along with documentary proofs for the same.  Any bidder, interested in bidding for one or more items separately, is allowed to do so. However, preference will be given to bidder offering several items together.  The single-stage –Two envelope procedure as per PPRA Rule 36(b) Govt. of Pakistan will be adopted. The interested parties should submit the bid(s) in a single package containing two envelopes marked as Financial Proposal and Technical Proposal. Technical Proposal must include company profile, financial position and list of employees. Registration documents with FBR/others Government organizations, current litigation & black listing & past experience of the subject work.  The Purchaser shall evaluate the technical proposal under PPRA Rule # 30 (1) and in a manner prescribed in this document, without reference to the Bid. Bidder’s Conference: When appropriateprice, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall reject any proposal which does not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying conform to the specified ITBrequirements as listed in said Sections. Submission and Opening During the technical evaluation, no amendments in the technical proposal shall be permitted.  Technical qualification of the Bid: The Bid must bidders shall be divided into TWO envelops, one envelope containing determined in accordance to criteria set herein below from the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling documents submitted by the Bidderbidders. Bid must be received by XXXXXX at the address Bidder scoring 50% and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid above marks shall be declared late, rejected, and returned unopened to the Bidderas passed/qualified. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and Criteria for qualification of bidders/suppliers shall include a copy of the authorizationbe. Bid requested to be withdrawn shall be returned unopened to the BiddersSr. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof# Category Weightage/Marks 1. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXXExperience Record 35 2. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of Personnel Capabilities 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required The City of Xxx Arbor's Procurement Office is soliciting bids for the purchase of cleaning and sanitation Services for sanitary and storm sewer backups or intrusion from water main breaks based on the specifications provided herein. The pricing provided for this ITB shall be firm for three (3) years. Any Bid which does not conform fully to completethese instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on the "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification / Designated City Contacts All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before February 16, 2023 @ 1:00 PM and should be addressed as follows: Specification/Scope of Work questions emailed to Xxxx Xxxxxxxxxx, Public Works Supervisor, XXXxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to Xxxxx Xxxxxxx, XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx at xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provider shall not be allowed to take advantage of errors, omissions, or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before February 28, 2023 by 2:00 PM (Local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and one (1) Bid copy in a sealed envelope clearly marked: ITB No. 4726 – Water Damage Remediation. . Bids must be addressed and delivered to: City of Xxx Arbor Procurement Unit, c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx Ann Arbor, MI 48104 All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. The Bidder shall submit the Bid Submission following forms provided within this ITB Document must be included in submitted bids. • Vendor Conflict of Interest Disclosure Form using the form provided in this ITB• City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance • City of Xxx Arbor Living Wage Ordinance Declaration of Compliance Bids that fail to provide these forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Currencies: All prices shall Hand delivered bids may be quoted dropped off in the currency indicated Purchasing drop box located in the Data SheetXxx Street (north) vestibule/entrance of City Hall which is open to the public Monday through Friday from 8am to 5pm (except holidays). Documents Establishing The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that Due Date will form or have formed a joint venture, consortium or association at the time of the submission not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required to completeThe City of Xxxx Redevelopment Commission has prepared, signand made available as part of this bid, stamp and submit an offering sheet describing the following documents: Bid Submission Cover Letter Form; Documents Establishing parcel being offered for sale. The offering sheet states that the Eligibility and Qualifications minimum sales price of the property is $100. All bidders must have demonstrable experience in developing the property for the use intended. Bidders must prepare a development plan providing an estimate of the total investment to be made and a schedule of development. A certified check payable to the City of Xxxx Department of Redevelopment shall be submitted upon execution of the purchase contract for the sale of the real estate. A Twenty-Five Dollar ($25.00) money order, payable to the Lake County Recorder, and an additional Fifteen Dollar ($15.00) money order, payable to the Lake County Auditor’s Office, must be included with the bid price. The Redevelopment Commission will record the deed upon the receipt of all signatures on the deed. The Commission reserves the right to reject any or all bids or waive any deviation in the bidding which it deems to be in the best interest of the City of Xxxx. Each bidder must submit a written bid to the City of Xxxx Redevelopment Commission, 000 Xxxxxxxx, Xxxxx 000, Xxxx, Xxxxxxx, 00000. Each Bid must contain: Name, Address and Phone Number of Bidder; Address of the property which is the subject of bid; the amount of bid; and the completed cover sheet from the front of this offering sheet. Only bids utilizing the approved cover sheet will be accepted. Failure to use the provided cover sheet template will disqualify the bidder. All bids are open for public inspection after bid submission formopening from Board. Any attachments and/or appendices All bids received will be reviewed by the Board on the date specified in the Notice to Bidders which is June 6, 2018. PROPOSAL FORM TO: City of Xxxx Redevelopment Commission 000 Xxxxxxxx, Xxxxx 000 Gary, Indiana 46402 SIR OR MADAM: The undersigned (referred to as the “Bidder”) has familiarized himself or herself with the present conditions on the subject site, as hereinafter designated and with the offering documents: Notice to Bidders Instruction to Bidders Proposal Form Offering Sheet The Bidder certifies his/her or its desire to participate in the development of the said tract or tracts of land pursuant to the Bid federal, state, and local legislation, ordinances, regulations and usage referred to in the offering documents, and hereby offers and proposes to purchase the parcel of land identified in the offering documents (including all those specified under hereinafter referred to as the Data Sheet) Clarification “Project Land”). Attached hereto as Exhibit A and to be considered a part of Bid Bidders may request clarification of any this offer to purchase, is a narrative description of the ITB documents no later than proposed plan of development of the number Project Land identified on the Offering Sheet, describing the exact nature and character of days indicated the improvements proposed and the use thereof. Acceptance or rejection of this proposal shall be made on record at a regular meeting of the City of Xxxx Redevelopment Commission. The highest and best bid will be accepted and will require the approval of the Redevelopment Commission. In submitting this offer to purchase, it is understood that the right to reject such offer is reserved by the City of Xxxx Redevelopment Commission. The Bidder understands that upon the award of this bid, the Redevelopment Commission intends to negotiate a Development Agreement with the Bidder to reflect the terms of the proposed development of the Project Land. The Bidder will have the opportunity to conduct due diligence during the negotiation period. The Bidder further agrees to execute a contract for the purchase of the Project Land in the Data Sheet prior form submitted by the Redevelopment Commission and to submit with the purchase contract a Certified Check made payable to the Bid submission dateCity of Xxxx. Any request The Bidder agrees to develop and use the above-identified parcel of land in conformity with any Federal and State statues and City ordinances applicable to the Bidder’s improvement plan and the Development Agreement. Within thirty (30) days after the purchase contract is executed, the undersigned must pay the balance of his/her bid in full within thirty (30) days. (IT IS UNDERSTOOD IN THE EVENT A BIDDER DOES NOT PAY THE FULL BALANCE WITHIN THE DESIGNATED TIME PERIOD, THE XXXXXXX MONEY IS FORFEITED BY THE BIDDER.) Upon closing, the Bidder shall accept the premises in as is condition with no warranties or representations other than warranty of title. The Bidder shall be responsible for clarification must the payment of all real property taxes assessed against the property. The property may not be sent in writing via courier or through electronic means sold to XXXXXX’s address indicated in a person who is ineligible under Indiana Code 36-1-11-16. It is agreed that the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies good faith deposit of the response (including an explanation Bidder may be refunded by the Redevelopment Commission and that the Redevelopment Commission may withdraw from the sale of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At Project Land at any time prior to the deadline for submission conveyance of Bidtitle and possession of said property by reason of inability of the Redevelopment Commission to convey good title to the parcel or parcels of by reason of the Redevelopment Commission being enjoined or prevented from so doing by any order or decision or act of any judicial, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB legislative or execution body having authority in the form premises. Dated this ____ day of a Supplemental Information to the ITB_____________, 2018. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid_________________________________ Corporation, XXXXXX may extend the deadline for submission Firm or Company _________________________________ Signature of Bid, if the nature Official _________________________________ Title of the amendment to the ITB justifies such an extensionOfficial _________________________________ Address of Company Offering Sheet – 0000 Xxxxx Xx Description of Subject Property: 0000 Xxxxx Xx Parcel ID Number: 45-08-28-328-014.000-004 Legal Description: XXXX CO'S. 1ST ADD. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or notL.8 BL.2 N. 15 FT. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. OF L.9 BL.2 In the event that a Bidder is unsuccessfulCity of Gary, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submissionLake County, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.Indiana

Instructions to Bidders. Bidders are required The City of Xxx Arbor's Procurement Office is soliciting bids for the purchase of cleaning and sanitation Services for sanitary and storm sewer backups based on the specifications provided herein. The pricing provided for this ITB shall be firm for three (3) years. Any Bid which does not conform fully to completethese instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on the "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification / Designated City Contacts All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before December 12, 2019 @ 1:00 PM and should be addressed as follows: Specification/Scope of Work questions emailed to Xxxx Xxxxxxxxxx, Public Works Supervisor, XXXxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to Xxxxx Xxxxxxx, XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx at xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provider shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before December 27, 2019 at 2:00 PM (Local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and one (1) Bid copy in a sealed envelope clearly marked: ITB No. 4610 – Cleaning and Sanitation Services. . Bids must be addressed and delivered to: City of Xxx Arbor Procurement Unit, c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx Ann Arbor, MI 48104 All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the following forms provided under within this ITBITB Document must be included in submitted bids. If  Vendor Conflict of Interest Disclosure Form  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  City of Xxx Arbor Living Wage Ordinance Declaration of Compliance Bids that fail to provide these forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the Bidder is a group of legal entities that will form Procurement Unit or have formed a joint venture, consortium or association City Customer Service at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before April 26, 2016 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before May 5, 2016 @ 10:00 a.m. Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: ITB No. 4443 – Dump Trailer. Bids must be addressed and delivered to: City of Xxx Arbor Procurement Unit, P P c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx P.O. Box 8647 Ann Arbor, MI 48107 All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the following forms provided under within this ITBITB Document must be included in submitted bids. If  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required to completeTenderer should read these conditions carefully and comply strictly while filling and sending their tenders. • All bids should reach, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification undersigned within due date through registered mail/post/Courier. By hand delivery will not be accepted. • The soft copy of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit bid/quotation on a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, CD/USB if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXXdeem necessary, shall be written provided along with hard copy or through email after opening of financial/priced bid for preparation of comparative statement. • Any cutting/ correction in bid will make the language(s) specified in the Data Sheetbid/quotation invalid. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices • Tenders forms shall be quoted filled in the currency indicated in the Data Sheetink or typed. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested /Tender filled with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and pencil shall be considered integral as cancelled. • The bidder must sign and stamp each page of the Technical and Financial Proposal. • Rates shall be written both in words and figures. There should be no errors or over-writings. Corrections if any should be made clearly and initiated with proper signatures with dates. • Quotations must be valid for 120 days from the date of opening of tender. • Manufacturers / Distributors / bona fide dealers, of the goods, shall give bids/tenders. They shall, therefore, furnish necessary declaration along with documentary proofs for the same. • Any bidder, interested in bidding for one or more items separately, is allowed to do so. However, preference will be given to bidder offering several items together. • The single-stage –Two envelope procedure as per PPRA Rule 36(b) Govt. of Pakistan will be adopted. The interested parties should submit the bid(s) in a single package containing two envelopes marked as Financial Proposal and Technical Proposal. Technical Proposal must include company profile, financial position and list of employees. Registration documents with FBR/others Government organizations, current litigation & black listing & past experience of the subject work. • The Purchaser shall evaluate the technical proposal under PPRA Rule # 30 (1) and in a manner prescribed in this document, without reference to the Bid. Bidder’s Conference: When appropriateprice, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall reject any proposal which does not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying conform to the specified ITBrequirements as listed in said Sections. Submission and Opening During the technical evaluation, no amendments in the technical proposal shall be permitted. • Technical qualification of the Bid: The Bid must bidders shall be divided into TWO envelops, one envelope containing determined in accordance to criteria set herein below from the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling documents submitted by the Bidderbidders. Bid must be received by XXXXXX at the address Bidder scoring 50% and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid above marks shall be declared late, rejected, and returned unopened to the Bidderas passed/qualified. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and Criteria for qualification of bidders/suppliers shall include a copy of the authorizationbe. Bid requested to be withdrawn shall be returned unopened to the BiddersSr. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof# Category Weightage/Marks 1. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXXExperience Record 35 2. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of Personnel Capabilities 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before February 14, 2017 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before February 21, 2017 @ 10:00 a.m. (local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: ITB No. 4463 – Semi-Tractor. Bids must be addressed and delivered to: City of Xxx Arbor Procurement Unit, P P c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx Ann Arbor, MI 48107 All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the following forms provided under within this ITBITB Document must be included in submitted bids. If  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before April 11, 2017 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before Thursday, April 20, 2017 @ 10:00 a.m. Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: ITB No. 4489 – Small Dump Bodies. Bids must be addressed and delivered to: City of Xxx Arbor Procurement Unit, P P c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx Ann Arbor, MI 48107 All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the following forms provided under within this ITBITB Document must be included in submitted bids. If  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required to complete, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be divided into TWO envelops, one envelope containing the Technical aspect of the company / organization and the other envelope containing the BOQ / Financial aspects of the offer Bids can also be received by mail to the following e-mail address: x_xxxxxxxxxx@xxxxxxxxxxx.xxx The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided Quality of Items (Score out of 20) For Availability of Cars Delivery Time (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.