Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 2 contracts
Samples: Subrecipient Agreement, Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient Sub-recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the SubrecipientSub-recipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-recipient records pertinent to this agreement and SubrecipientSub-recipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient Sub-recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-recipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-recipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the GranteeXxxxxxx’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the SubrecipientSub-Recipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement and SubrecipientSub-Recipient’s subaward sub-award for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-Recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-Recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-Recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-Recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-recipient has complied with this agreementAgreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreementAgreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreementAgreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of MinotGrantee, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreementAgreement, the Subrecipient Sub-recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement Agreement met the requirements of the Federal award. Subrecipient Sub- recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-recipient records pertinent to this agreement Agreement and Subrecipient’s Sub-recipient's subaward for the longer of 6 years after the expiration or termination of this agreementAgreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 5 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.:
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-recipient records pertinent to this agreement and Subrecipient’s Sub-recipient's subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 5 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 5 570.503(b)(7) or change of use provisions at 24 CFR § 5 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-recipient must comply with 2 CFR §200.303 5200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.. Program Close-out Program Closeout is the process by which the Grantee determines that all applicable actions and all required work on the project including audits and resolution of any audit findings have been completed. Findings from City monitoring visits must be cleared prior to closeout. Sub-recipient's obligation to the Grantee shall not end until all closeout requirements are completed. The Sub-recipient shall closeout its use of the CDBG-NDR funds and its obligations under this agreement by complying with the closeout procedures in 2 CFR 5 200.343. Activities during this close-out period may include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the terms of 2 CFR 200.343, upon the expiration of this agreement, the Sub-recipient shall transfer to the Grantee any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds, further, any real property under the Sub-recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub-recipient in the form of a loan) shall be treated in accordance with 24 CFR
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement and Subrecipient’s subaward Sub-Recipient's sub-award for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-Recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-Recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-Recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-Recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. Program Close-out Program Closeout is the process by which the Grantee determines that all applicable actions and all required work on the project including audits and resolution of any audit findings have been completed. Findings from City monitoring visits must be cleared prior to closeout. Sub-Recipient's obligation to the Grantee shall not end until all closeout requirements are completed. The Sub-Recipient shall closeout its use of the CDBG-NDR funds and its obligations under this agreement by complying with the closeout procedures in 2 CFR § 200.343. Activities during this close-out period may include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the terms of 2 CFR 200.343, upon the expiration of this agreement, the Sub-Recipient shall transfer to the Grantee any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds, further, any real property under the Sub-Recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the Sub-Recipient in the form of a loan) shall be treated in accordance with 24 CFR X. Xxxxxx, Inspections, and Monitoring The Sub-Recipient must be audited as required by 2 CFR part 200, subpart F when it is expected that the Sub-Recipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in §200.501 Audit requirements. The Sub-Recipient shall permit the Grantee and auditors to have access to the Sub-Recipient's records and financial statements as necessary for the Grantee to meet the requirements of 2 CFR part 200. The Sub-Recipient must submit to monitoring of its activities by the Grantee as necessary to ensure that the sub-award is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of this agreement. This review must include: (1) reviewing financial and performance reports required by the Grantee; (2) following-up and ensuring that the Sub-Recipient takes timely and appropriate action on all deficiencies pertaining to the Federal award provided to the Sub-Recipient from the Grantee detected through audits, on-site reviews, and other means; and (3) issuing a management decision for audit findings pertaining to this Federal award provided to the Sub- Recipient from the Grantee as required by 2 CFR §200.521. The Grantee may issue management decisions and may consider taking enforcement actions if noncompliance is detected during audits. The Grantee may require the Sub-Recipient to take timely and appropriate action on all deficiencies pertaining to the Federal award provided to the Sub-Recipient from the pass-through entity detected through audits, on-site reviews, and other means. In response to audit deficiencies or other findings of noncompliance with this agreement, Grantee may impose additional conditions on the use of the CDBG-NDR funds to ensure future compliance or provide training and technical assistance as needed to correct noncompliance.
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement and Subrecipient’s subaward Sub-Recipient's sub-award for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-Recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-Recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-Recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-Recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. Program Close-out Program Closeout is the process by which the Grantee determines that all applicable actions and all required work on the project including audits and resolution of any audit findings have been completed. Findings from City monitoring visits must be cleared prior to closeout. Sub-Recipient's obligation to the Grantee shall not end until all closeout requirements are completed. The Sub-Recipient shall closeout its use of the CDBG-NDR funds and its obligations under this agreement by complying with the closeout procedures in 2 CFR § 200.343. Activities during this close-out period may include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the terms of 2 CFR 200.343, upon the expiration of this agreement, the Sub-Recipient shall transfer to the Grantee any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds, further, any real property under the Sub-Recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the Sub-Recipient in the form of a loan) shall be treated in accordance with 24 CFR G. Audits, Inspections, and Monitoring The Sub-Recipient must be audited as required by 2 CFR part 200, subpart F when it is expected that the Sub-Recipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in §200.501 Audit requirements. The Sub-Recipient shall permit the Grantee and auditors to have access to the Sub-Recipient's records and financial statements as necessary for the Grantee to meet the requirements of 2 CFR part 200. The Sub-Recipient must submit to monitoring of its activities by the Grantee as necessary to ensure that the sub-award is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of this agreement. This review must include: (1) reviewing financial and performance reports required by the Grantee; (2) following-up and ensuring that the Sub-Recipient takes timely and appropriate action on all deficiencies pertaining to the Federal award provided to the Sub-Recipient from the Grantee detected through audits, on-site reviews, and other means; and (3) issuing a management decision for audit findings pertaining to this Federal award provided to the Sub- Recipient from the Grantee as required by 2 CFR §200.521. The Grantee may issue management decisions and may consider taking enforcement actions if noncompliance is detected during audits. The Grantee may require the Sub-Recipient to take timely and appropriate action on all deficiencies pertaining to the Federal award provided to the Sub-Recipient from the pass-through entity detected through audits, on-site reviews, and other means. In response to audit deficiencies or other findings of noncompliance with this agreement, Grantee may impose additional conditions on the use of the CDBG-NDR funds to ensure future compliance or provide training and technical assistance as needed to correct noncompliance.
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient Sub-recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the SubrecipientSub-recipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-recipient records pertinent to this agreement and SubrecipientSub-recipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final dispositiondisposition of the assets; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreementAgreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreementAgreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreementAgreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of MinotGrantee, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreementAgreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement Agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement Agreement and Subrecipient’s subaward Sub-Recipient's sub-award for the longer of 6 years after the expiration or termination of this agreementAgreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.:
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-recipient records pertinent to this agreement and Subrecipient’s Sub-recipient's subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 5 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is is, however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 5 570.503(b)(7) or change of use provisions at 24 CFR § 5 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient Sub-recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-recipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-recipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-recipient must comply with 2 CFR §200.303 5200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.. Program Close-out Program Closeout is the process by which the Grantee determines that all applicable actions and all required work on the project including audits and resolution of any audit findings have been completed. Findings from City monitoring visits must be cleared prior to closeout. Sub-recipient's obligation to the Grantee shall not end until all closeout requirements are completed. The Sub-recipient shall closeout its use of the CDBG-NDR funds and its obligations under this agreement by complying with the closeout procedures in 2 CFR 5 200.343. Activities during this close-out period may include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the Grantee), and determining the custodianship of records. Notwithstanding the terms of 2 CFR 200.343, upon the expiration of this agreement, the Sub-recipient shall transfer to the Grantee any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds, further, any real property under the Sub-recipient's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the sub-recipient in the form of a loan) shall be treated in accordance with 24 CFR
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient shall permit the Grantee and auditors to have access to the Subrecipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient records pertinent to this agreement and Subrecipient’s subaward for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final dispositiondisposition of the assets; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Subrecipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreementAgreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s 's Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreementAgreement, Scope of Service. At a Ata minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, Xx. 000 / Xxxxxxx, Xxxx 0, 0000 / Xxxxxx. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreementAgreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s 's Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of MinotGrantee, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the Subrecipient’s Sub-Recipient's personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreementAgreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement Agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement Agreement and Subrecipient’s subaward Sub-Recipient's sub-award for the longer of 6 years after the expiration or termination of this agreementAgreement, or 6 years after the submission of the Grantee’s 's annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; When the Subrecipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient shall extend the retention period consistent with the notification; When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the Subrecipient; The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.:
Appears in 1 contract
Samples: Sub Recipient Agreement
Documentation and Record Keeping. The Subrecipient Sub-Recipient shall establish and maintain records sufficient to enable the Grantee to (1) determine whether the Subrecipient Sub-Recipient has complied with this agreement, applicable Federal statutes and regulations, and the terms and conditions of the Grantee’s Federal award and (2) satisfy recordkeeping requirements applicable to the Grantee. These records include the records described in Section I of this agreement, Scope of Service. At a minimum, the Subrecipient Sub-Recipient shall maintain records required by 24 CFR 570.506 as stated under Recordkeeping in Federal Register / Vol. 81, XxNo. 000 109 / XxxxxxxTuesday, Xxxx 0June 7, 0000 2016 / XxxxxxNotice. These records include but are not limited to: Records documenting compliance with the fair housing and equal opportunity requirements of the CDBG program regulations; Financial records as required by 24 CFR 570.502, and 2 CFR part 200, including records necessary to demonstrate compliance with all applicable procurement requirements; and Other other records necessary to document compliance with this agreement, any other applicable Federal statutes and regulations, and the terms and conditions of Grantee’s Federal award. As required by 2 CFR 200.331(a)(5), the Subrecipient Sub-Recipient shall permit the Grantee and auditors to have access to the SubrecipientSub-Recipient's records and financial statements as necessary for the Grantee to meet its audit requirements under the Federal award. The U.S. Department of Housing and Urban Development, Inspectors General, the Comptroller General of the United States, and the City of Minot, or any of their authorized representatives, must have the right of access to any documents, papers, or other records which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the SubrecipientSub-Recipient’s personnel for the purpose of interview and discussion related to such documents. Prior to close-out of this agreement, the Subrecipient Sub-Recipient must transmit to the Grantee records sufficient for the Grantee to demonstrate that all costs under this agreement met the requirements of the Federal award. Subrecipient Sub-Recipient shall retain financial records, supporting documents, statistical records, and all other Subrecipient Sub-Recipient records pertinent to this agreement and SubrecipientSub-Recipient’s subaward sub-award for the longer of 6 years after the expiration or termination of this agreement, or 6 years after the submission of the Grantee’s annual performance and evaluation report, as prescribed in § 91.520 of this title or in the applicable Federal Register notices governing the use of the funds, in which the specific activity is reported on for the final time. The preceding requirement is however, subject to the following exceptions: • Records for activities subject to the reversion of assets provisions at 24 CFR § 570.503(b)(7) or change of use provisions at 24 CFR § 570.505 must be maintained for as long as those provisions continue to apply to the activity, otherwise, records for real property and equipment acquired under this agreement must be retained for 3 years after final disposition; • Records for individual activities for which there are outstanding loan balances, other receivables, or contingent liabilities must be retained until such receivables or liabilities have been satisfied; • If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken; • When the Subrecipient Sub-Recipient is notified in writing by HUD, the cognizant agency for audit as defined in 2 CFR 200.18, the oversight agency for audit as defined in 2 CFR 200.73, the cognizant agency for indirect costs as defined in 2 CFR 200.19, or the Grantee, the Subrecipient Sub-Recipient shall extend the retention period consistent with the notification; • When records are transferred to or maintained by HUD or the Grantee, the 3-year retention requirement is not applicable to the SubrecipientSub-Recipient; • The retention period for the records pertaining to the earning of the program income (as defined in this agreement) starts from the end of the Grantee's fiscal year in which the program income is earned. The Subrecipient Sub-Recipient must comply with 2 CFR §200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR 200.82, and other information HUD or the Grantee designates as sensitive or the Subrecipient Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
Appears in 1 contract
Samples: Sub Recipient Agreement
