Description Details. Type of personal data The personal data to be processed is defined in the ILR specification. xxxxx://xxx.xxx.xx/government/collections/individualised- learner-record-ilr Categories of data subject The data subjects are Learners on education or training programmes administered by the Department that are subject to this Agreement. Retention and destruction of the data once the processing is complete UNLESS requirement under union or member state Law to preserve that type of data Information on how the data must be supplied to the Department is detailed in the ILR specification and its appendices. xxxxx://xxx.xxx.xx/government/collections/individualised- learner-record-ilr For the purposes of the Department as a data controller of the data, the Provider is required to retain the data for the funding and audit purposes set out in this Agreement for 6 years from the end of the Financial Year in which the last payment is made under this Agreement. For the purposes of the Department for Work & Pensions as a data controller, where Learner data is used as match on the 2014-20 ESF programme, the data must be retained securely until 31st December 2030. The Provider (and any other data controller) is responsible for determining any further need to process the data, including its retention, prior to secure destruction.
Description Details. Type of Personal Data The Personal Data to be processed is defined in the ILR specification. xxxxx://xxxxxxxx.xxxxxxxxxxxxxxxxxxxxx.xxxxx.xxx.xx/ Categories of data subject The data subjects are Apprentices on education or training programmes administered by the ESFA that are subject to this Contract.
Description Details. Subject matter of the processing The LLC Programme that will make HMLR the sole registering authority and official search provider for LLC in England and Wales. Duration of the processing The Data Sharing Period as defined in this Agreement, and then until such time that HMLR is no longer Processing the Authority Personal Data for the Processing Purposes. Processing purposes Processing of Authority Personal Data for the following purposes: - to create working copies of LLC records derived from LLC data provided by the Authority for the Purpose and/or in connection with the LLC Programme and includes any collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of data (whether or not by automated means) associated with the above purposes.
Description Details. Identity of the Controller and Processor The Parties acknowledge that for the purposes of the Data Protection Legislation, [ORG A] is the Controller and [ORG B] is the Processor in accordance with Clause 1.1.
Description Details. Subject matter of the Processing The subject of the Processing shall be for the purpose of delivering a Service Management and Collaboration solution whereby the management of department, team and people data as well as IT and other business-related processes, CI’s and Services in order to deliver and control activities, governed by policies, structured by processes and procedures to their customers. Duration of the Processing Processing will take place until the Termination Date as defined in the Terms of Service and Hornbill may process the data after the Termination Date only as required to comply with clause 9.3(e) of this Agreement. Nature and purposes of the Processing The SaaS Service is provided to each customer in a sandbox Hornbill calls an "instance". Every instance has its own database and file storage which is fully isolated from every other customer instance. Each customer is given full administrative control of their own instance which enables them to manage the system, its configuration, and all of the data it manages. As a Processor Hornbill does not have cause to view, read, display or otherwise inspect specific data records within a customer's instance. Hornbill manages stored data as simple data blocks and has no direct way of decoding or interpreting the data in the context of its meaning. The SaaS Service provides the capability for Hornbill customers to store data, manage requests/tickets, run business process workflows, process emails, electronic conversations and collaboration. The data may, at the sole discretion of each customer may contain data that is Personal Data and is protected under this Agreement. The Processing of data within a customer's instance is automated and carried out by software programs which ultimately translate user inputted data into database commands storing the resultant data in Hornbill’s instances database. Other programs and interfaces which are under the full control of the customer may be used to retrieve, display and manipulate that data. Hornbill's Personnel do not have cause to directly or manually, view, modify, report, store or otherwise Process data held within any customers specific instance. As the Processor, it is sometimes necessary to assist customers with support issues which may involve authorised Hornbill Personnel gaining access to the administrative controls of the instance, where this is required Hornbill will seek permission from the customer to do so on a case by case basis, limitin...
Description Details. Type of personal data The personal data to be processed is defined in the ILR specification. xxxxx://xxxxxxxx.xxxxxxxxxxxxxxxxxxxxx.xxxxx.xxx.xx/ilr Categories of data subject The data subjects are Learners on education or training programmes administered by the Department that are subject to this Agreement. Retention and destruction of the data once the processing is complete UNLESS requirement under union or member state Law to preserve that type of data Information on how the data must be supplied to the Department is detailed in the ILR specification and its appendices. xxxxx://xxxxxxxx.xxxxxxxxxxxxxxxxxxxxx.xxxxx.xxx.xx/ilr For the purposes of the Department as a data controller of the data, the Employer is required to retain the data for the funding and audit purposes set out in this Agreement for 6 years from the end of the Financial Year in which the last payment is made under this Agreement. For the purposes of the Department for Work & Pensions as a data controller, where Learner data is used as match on the 2014-20 ESF programme, the data must be retained securely until 31st December 2030. The Employer (and any other data controller) is responsible for determining any further need to process the data, including its retention, prior to secure destruction.
Description Details. Subject matter of the Processing The subject of the Processing shall be for the purpose of investigating and resolving customer incidents and issues relating to the Service Management and Collaboration solution and when engaged in paid for value-added Expect Services. Duration of the Processing Processing will take place until the Termination Date as defined in the Terms of Service and Hornbill may process the data after the Termination Date only as required to comply with clause 13.3.5 of this Agreement. Nature and purposes of the Processing From time-to-time, in order to progress the investigation of a customer issue, it is required that certain diagnostic assets are reviewed by Hornbill Personnel. This includes, but may not limited to log files, and these diagnostic assets can also contain Personal Data. Hornbill does not provide such information to third-parties not otherwise listed as Sub-processors within the Hornbill Group. With the customer’s permission to access their instance, Hornbill Personnel may also progress an investigation into an issue by reviewing their configuration. In addition to Support, Hornbill Personnel may also have access to Personal Data whilst working directly on a customer’s system during an Expert Services engagement. On such occasions, Personal Data is not transferred or copied. Any temporary login information provided to aid these Processing activities is securely stored in an encrypted repository within the Hornbill Offices and strict access controls are applied to limit access to only approved Hornbill Personnel. Type of Personal Data Personal details (including name, address, date of birth, NI number, telephone number) Family, lifestyle and social circumstances Education and training details Employment details Financial details Goods or services provided Racial or ethnic origin Political opinions Trade union membership Physical or mental health or condition Sexual Life Offences (including alleged offences) Criminal proceedings, outcomes and sentences Other (please specify below) I have reviewed the Types of Personal Data categories above and have checked all those that will be included in the Personal Data Hornbill will process. Categories of Data Subject Staff including temporary and casual workers, volunteers and agents Customers and clients (including prospective) Patients Students / Pupils Members of the Public Users (of a specific service, website etc.) Suppliers Industry Third Parties Relatives, guardians and asso...
Description Details. Retention and destruction of the data once the processing is complete UNLESS requirement by (UK) Law to preserve that type of data The Employer is required to retain ILR data for 3 years for business operational purposes. For the purposes of the Department as a Data Controller of the data, the Employer is required to retain the Learner Records data for the funding and audit purposes set out in this Agreement for six (6) years from the end of the Financial Year in which the last payment is made under this Agreement. For the purposes of the Department for Work & Pensions as a Data Controller, where Learner Records data is used as match on the 2014-20 ESF programme, the data must be retained securely until 31st December 2034. The Employer (and any other Data Controller) is responsible for determining any further need to process the data, including its retention, prior to secure destruction. The Employer shall comply with Clause 36 (Consequences of Termination and Expiry) which sets out provisions that will apply to Learner Records after this Agreement has been terminated or has expired.
Description Details. Plan for return and destruction of the data once the processing is complete UNLESS requirement under Union or Member State law to preserve that type of data The College is required to retain ILR data for 3 years for business operational purposes. For the purposes of the Department as a Data Controller of the data, the College is required to retain the Learner Records data for the funding and audit purposes set out in this Agreement for six (6) years from the end of the Financial Year in which the last payment is made under this Agreement. For the purposes of the Department for Work & Pensions as a Data Controller, where Learner Records data is used as match on the 2014-20 ESF programme, the data must be retained securely until 31st December 2034. The College (and any other Data Controller) is responsible for determining any further need to process the data, including its retention, prior to secure destruction. The College shall comply with Clause 33 (Consequences of Termination and Expiry) which sets out provisions that will apply to Learner Records after this Agreement has been terminated or has expired. SCHEDULE 5: SECURITY & DEPARTMENT POLICIES Part A: Security
Description Details. Subject matter of the processing High level, short description of what the processing is about i.e. its subject matter Duration of the processing Duration of the processing including dates
