DEBRIEFING OF PROPOSERS Sample Clauses
The "Debriefing of Proposers" clause establishes the right of unsuccessful bidders to receive feedback on their proposals after a procurement process. Typically, this clause outlines the procedures for requesting a debriefing, such as timeframes for making the request and the format in which information will be provided. It may also specify what information will be shared, such as the strengths and weaknesses of the proposal or reasons for non-selection. The core function of this clause is to promote transparency in the selection process and help proposers improve future submissions by understanding how their proposals were evaluated.
DEBRIEFING OF PROPOSERS. Not later than thirty (30) days after Board approval of a selection or shortlist, a proposer may submit a written request to the applicable contracting agent for a debriefing on the evaluation of their proposal. The contracting agent will schedule a meeting with the Proposer for the debriefing. However, at the Proposer’s request, the debriefing may be conducted via telephone conference. The debriefing shall include the following minimum information:
A. Key requirements of the solicitation.
B. The overall ranking of all proposals.
C. The significant weaknesses or deficiencies in the proposal in response to the requirements of the solicitation.
D. If requested, an explanation of the score received for each evaluation criteria will be provided, including costs, if applicable.
E. If applicable, a summary of the rationale for award.
F. Responses to any relevant questions of the Proposer. Untimely debriefing requests will also be considered.
DEBRIEFING OF PROPOSERS. Not later than thirty (30) days after Board approval of a selection or shortlist, a Proposer may submit a written request to the applicable contracting agent for a debriefing on the evaluation of their proposal. The contracting agent will schedule a meeting with the Proposer for the debriefing. However, at the Proposer’s request, the debriefing may be conducted via telephone conference. The debriefing shall include the following minimum information: