Common use of DATA SYSTEMS Clause in Contracts

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 19.2, the details for the Apprentice or Trainee are lodged by an AASN AAC and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Centres xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Act 2006. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately cover the educational material. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2Clause 23.2 of this Schedule 1, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) Claims made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx 2017 VET Funding Contract Schedule 2 Specific Purpose Payments VERSION DATE COMMENTS Version 1.0 14 October 2016 Purpose This Schedule 2 describes the requirements of Specific Purpose Payments and should be read in conjunction with the VET Funding Contract. This Schedule 2 applies until the requirements set out under each Initiative are met to the satisfaction of the Department.

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) Claims made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)Guides

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2Clause 22.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2 of this Schedule 1, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately present the educational material associated with the delivery of a training program. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications.

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxx-xxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2, the details for the Apprentice or Trainee are lodged by an AASN AAC and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Centres xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately cover the educational material. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxx-xxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)Guides

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2Clause 22.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)Guides

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2Clause 24.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately present the educational material associated with the delivery of a training program. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Program Unique Supervised Hours The total number of unique (non-overlapping) hours of supervised training and assessment activity for the Program (course/qualification) enrolment. This should be determined from the student’s perspective. For example, if a student undertakes two units concurrently over the course of an eight hour day, the PUSH for that student would be eight hours. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of supervised teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) Claims made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)

DATA SYSTEMS. The Training Provider is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider is delivering in Apprenticeship/Traineeship mode, the Training Provider must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider as their preferred provider. When the Training Provider is nominated as the training provider as contemplated by Xxxxxx 23.2Clause 25.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider must have access to DELTA and should also check it regularly. The Training Provider must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Guide to SVTS (or its successor) made available by the Department from time to time. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA).

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 19.2, the details for the Apprentice or Trainee are lodged by an AASN AAC and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx Centres xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately cover the educational material. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately present the educational material associated with the delivery of a training program. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Program Unique Supervised Hours (PUSH) The total number of unique (non-overlapping) hours of supervised training and assessment activity for the Program (course/qualification) enrolment. This should be determined from the student’s perspective. For example, if a student undertakes two units concurrently over the course of an eight hour day, the PUSH for that student would be eight hours. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of supervised teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2 of this Schedule 1, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately present the educational material associated with the delivery of a training program. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Program Unique Supervised Hours The total number of unique (non-overlapping) hours of supervised training and assessment activity for the Program (course/qualification) enrolment. This should be determined from the student’s perspective. For example, if a student undertakes two units concurrently over the course of an eight hour day, the PUSH for that student would be eight hours. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of supervised teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.

DATA SYSTEMS. The Training Provider RTO is required to access and/or submit data to a number of data systems managed by the Department. The table below provides a summary of relevant data systems and login addresses. System Name Purpose Login Address Comments DELTA Track and complete Training Contracts xxxxx://xxx.xxxxxx.xxx.xxx.xx/xxxxxxxx The DELTA database records all Apprentices/Trainees in Victoria. SVTS Statistical reporting and claiming for training xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxx/ Enter monthly delivery data for all training and claims. Enquires The Training Provider RTO should complete and submit all enquiries to the Department. Lost/Forgotten User ID and/or Password details Refer to instructions on the Skills Victoria Training System Homepage. If the Training Provider RTO is delivering in Apprenticeship/Traineeship mode, the Training Provider RTO must access the DELTA database at least weekly to identify new individuals that have nominated the Training Provider RTO as their preferred provider. When the Training Provider an RTO is nominated as the training provider as contemplated by Xxxxxx 23.2relating to Clause 20.2, the details for the Apprentice or Trainee are lodged by an AASN and registered on the Department’s DELTA database. The Training Provider RTO must have access to DELTA and should also check it regularly. The Training Provider RTO must register to use DELTA by completing the Conditions of Use form. Contact the DELTA Database Manager for a copy of the Conditions of Use form: DELTA Database Manager Victorian Registration and Qualifications Authority GPO Box 2317 Melbourne 3001 XXX Xxx 0000 Xxxxxxxxx 0000 Phone: 00 0000 0000 Fax: 00 0000 0000 The Training Provider RTO must use the SVTS for all student statistical data and claims for funding in accordance with the Victorian VET Student Statistical Collection Guidelines and the Skills Victoria Training System: Guide to SVTS (or its successor) made available by the Department from time to timeClaims. USEFUL WEBSITES Approved Training Schemes xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxx/Xxxxx/xxxxxxx.xxxx Australian Apprenticeships Support Network xxxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxxxxxx-xxxxxxxxxxxxxx-xxxxxxx-xxxxxxx xxxx://xxx.xxxxxxxxxxxxxxxxxxxxxxxxx.xxx.xx/xxxxxx/xxxxxxxxx.xxx Australian Skills Quality Authority (ASQA) xxxx://xxx.xxxx.xxx.xx/ Course Accreditation xxxx://xxx.xxxx.xxx.xxx.xx/xxxxxxxxxxxxx/xxxxx/xxxxxxx.xxxx xxxx://xxx.xxxx.xxx.xx/xxxxxx-xxxxxxxxxxxxx/xxxxxx-xxxxxxxxxxxxx.xxxx Curriculum Maintenance Managers xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx/xxxxxx.xxx Guide to Apprenticeships and Traineeships xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxx/xxxxxxxxxxx/Xxxxx/xxxx.xxxx Higher Education and Skills First website xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxxxxx xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx Standards for Regulators (AQTF and National VET Regulator) xxxx://xxx.xxxx.xxx.xx/xxxxx/xxxxxxxxxx-xxx-xxxxxx/xxxxxxxxx-xxx-xxx-xxxxxxxxxx.xxxx xxxx://xxx.xxxx.xxxxxx.xxx.xx/xxx_xxxxxxxxx/xxxxxxxxx_xxx_xxx_xxxxxxxxxx Xxxxxxxx.xxx.xx xxxx://xxxxxxxx.xxx.xx/ Victorian VET Student Statistical Collection Guidelines xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxx.xxxx Victorian Curriculum and Assessment Authority (VCAA) xxxx://xxx.xxxx.xxx.xxx.xx/ Victorian Purchasing Guides xxxx://xxx.xxxxxxxxx.xxx.xxx.xx/xxxxxxxx/xxxxxxxxx/xxx/Xxxxx/xxxxxxxxxxxxxxxx.xxxx xxxx://xxxxxxxxxxxxxxx.xxxxxx.xxx.xxx.xx Victorian Registration and Qualification Authority (VRQA)) xxxx://xxx.xxxx.xxx.xxx.xx GLOSSARY Terms Explanation Approved Training Schemes An Approved Training Scheme means a training scheme approved under section 5.5.2. of the Education and Training Reform Xxx 0000. Course Commencement Date Date of first scheduled training for the first module towards the completion of the qualification in which the student has enrolled. Credit Transfer Credit given based on documentary evidence of statement of attainment/qualifications. DELTA Database The DELTA Database records all Apprentices and Trainees in Victoria. All contracted RTOs delivering training to Apprentices or Trainees must have access to this database. It is an important source of information about Apprentices or Trainees that have been allocated to your RTO. Access to DELTA is a mandatory requirement for RTOs who receive funding for Apprentices and Trainees. Enquiries A form in the SVTS for RTOs to complete and submit for any enquiries about the Victorian Training Guarantee Program. Enrolment Type Enrolment Type refers to either an apprenticeship (not traineeship) or a non apprenticeship qualification. Nominal Hours Nominal Hours are the anticipated hours of learning or training deemed necessary in order to adequately present the educational material associated with the delivery of a training program. These hours are generally specified in the curriculum documentation of courses or the purchasing guides for training package qualifications. Program Unique Supervised Hours The total number of unique (non-overlapping) hours of supervised training and assessment activity for the Program (course/qualification) enrolment. This should be determined from the student’s perspective. For example, if a student undertakes two units concurrently over the course of an eight hour day, the PUSH for that student would be eight hours. Recognition of Current Competency (RCC) RCC applies if an individual has previously successfully completed the requirements of a unit of competency or module and is now required to be reassessed to ensure that the competence is being maintained. It is particularly relevant where there is a requirement for an occupational license or ticket in order to practice in the skill area, e.g. first aid, meat inspection. Recognition of Prior Learning (RPL) RPL involves the assessment of any previously unrecognised skills and knowledge that an individual has achieved outside the formal education and training system. RPL is an assessment process (as distinct from a training process) that assesses the individual’s non-formal and informal learning. This assessment determines the extent to which an individual has achieved the required learning outcomes, competency outcomes, or standards for entry to, and/or partial or total completion of a qualification. Scheduled Hours The hours of supervised teaching activity (including assessment times) that the RTO schedules for a module or unit of competency enrolment. The Scheduled Hours will often be the same as the Nominal Hours, however different local circumstances or delivery types may result in a variation from the nominal curriculum hours. SMS Student Management System Structured Training: Off-the-job This is Structured Training and Assessment that the RTO delivers in a formal setting. It is often referred to as ‘trade school’ or ‘block release’. Timetables vary, but may include a day a week or blocks of weeks at a training facility. Structured Training: Workplace-based This is the Structured Training (and assessment) organised to take place in the workplace by the RTO. It takes place when the Apprentice or Trainee is withdrawn from regular work duties. SVTS Skills Victoria Training System (SVTS) – The Department’s IT system for managing contracts between the Victorian Skills Department and RTOs for delivery of Victorian government subsidised training. TOID Training Organisation Identifier or RTO Code. Training Contract A Training Contract is an agreement signed by the employer and the Apprentice or Trainee (and a parent or guardian if applicable) specifying the type of Apprenticeship or Traineeship that will be undertaken. It details the training obligations of employers and Apprentices or Trainees. It also contains details on the commencement date for the training, the duration of the training period, at what workplace/location the Apprentice or Trainee will receive practical experience, and which Registered Training Organisation will provide the structured, off-the-job or workplace based training. A Training Contract must be signed within 14 days of the Apprentice or Trainee being employed.