Common use of Business Planning Clause in Contracts

Business Planning. 13.1 Early education and childcare providers are paid monthly based on the participation of eligible children at the provisions who have signed this agreement. Details of the payment schedule will be published to each provider by Education Finance. 13.2 In order to ensure a timely payment process, the Council requires all providers to submit data and documents, where applicable, as per the prescribed submission dates published in the Provider Guide, including but not limited to: 13.3 In order to ensure accuracy of the early education and childcare provider monthly payments, early education and childcare provides are required to:  at least annually, but not more than termly, submit a budget calculator to support the preparation of provider budgets and confirm average monthly early education and childcare payments based on the estimation of hours as confirmed by the Provider for two, three and four year old funding claims.  ensure they make on times and accurate data submissions as required by the Council as outlined in the Provider Guide. 13.4 Education Finance will confirm the arrangements for submission of the budget calculator and, where applicable, any other requirements for individual providers to submit additional budget calculators during the course of the financial year to account for any change of circumstance for the Provider. 13.5 In March prior to the start of each new financial year, the budget calculator will be used to baseline the early education and childcare funding providers will receive and the corresponding monthly payment schedule and indicative payment dates. 13.6 Providers are required to submit child level data, at least once per term as applicable, for eligible children as follows:  1st claim census of child level funding data for children at the start of term that the provider wishes to make a funding claim for including the data submissions as applicable for.  Early Years Pupil Premium (EYPP) and/or the /Disability Access Fund (DAF) Second Census Funding Transfer Claims (Compulsory once per term) 13.7 Providers are required to submit child level data, at least once per term as applicable, for eligible children as follows:  2nd claim census of child level census data for children who join the provision, increase hours, decrease hours or leave the provision after the closure of the 1st term census claim. Including the data submissions as applicable for late claims for the term.  Early Years Pupil Premium (EYPP) and or/the Disability Access Fund (DAF) 13.8 Providers must submit queries related to the closure of first and second census claim submissions during the term in which any issue arises as per the published deadlines in the Provider Guide. Providers cannot retrospectively be funded for children missed from first or second census claims and the Council cannot back date payments to previous financial years. 13.9 The Provider should accurately complete and submit termly census first and second claim data and other necessary data returns by the agreed date to support the Council to make payment. 13.10 First and second claim census data submissions will be used as a validation tool for the provider data submitted on the budget calculator. Any discrepancies in funded hours will either be made as a credit (payment made to the Provider; this is an underpayment) or raised as an invoice (payment owed to the Council; this is an overpayment) to the Provider during the next available monthly payment run. Where a childminder is only funded for one term and they have been over paid, they will be required to make a payment to the Council; payment details will be sent to the childminder directly in these circumstances. 13.11 Providers are required to submit child and provider level data annually in January (spring term) of each year to allow the Council to make an accurate claim for funding to the Council for early education and childcare funding. 13.12 The January census submission is made up of two parts:  Child level data  Establishment level data The Council will confirm the process for the child and establishment data collection in the autumn term each year to allow them to account for any amendments as required by the DfE. Early Education and Childcare Provider Closures 13.13 Providers who experience unexpected or planned closure (i.e. premises not available, polling days, INSET day etc.) during the early education and childcare funding period must inform:  Ofsted on every occasion of closure, regardless of the duration, as soon as possible on 0300 123 1231.  Early Years Admissions on every occasion of closure, regardless of duration as soon as possible on 01708 433954 and by email at xxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx.xx. 13.14 All instances of closure will be treated on a case by case basis for funding. Education Finance will confirm the impact of any closure which occurs during the financial year, further details on the requirements for finance to consider the continuation of funding despite closure will be provided in the Provider Guide.

Business Planning. 13.1 Early education and childcare providers are paid monthly based on the participation of eligible children at the provisions who have signed this agreement. Details of the payment schedule will be published to each provider provider, and the Council will endeavour to conduct payments by Education Financethe tenth of each month for the months spanning the term. 13.2 In order to ensure a timely payment process, the Council requires all providers to submit data and documents, where applicable, as per the prescribed submission dates published in the Operational Provider Guide, including but not limited to: 13.3 In order to ensure accuracy of the early education and childcare provider monthly payments, early education and childcare provides are required to:  • at least annually, but not more than termly, providers are required to submit a budget calculator indicative overall termly data to support the preparation of provider budgets and confirm average monthly early education and childcare payments based on the estimation of hours as confirmed by the Provider for under twos, two, three and four year old funding claims.  This will be via the current mode, of Estimates in EYAM, as outlined in the Operational Provider Guide. • ensure they make on times and accurate data submissions as required by the Council as outlined in the Operational Provider Guide. 13.4 Education Finance will confirm the arrangements for submission of the budget calculator indicative termly claim and, where applicable, any other requirements for individual providers to submit additional budget calculators data during the course of the financial year to account for any change of circumstance for the Provider. 13.5 In March prior to the start of each new financial year, the budget calculator indicative data submitted by providers will be used to baseline the early education and childcare funding providers will receive and the corresponding monthly payment schedule and indicative payment dates. 13.6 Should a Provider not fulfil the requirements of the Estimates exercise, then the Council will conduct a payment at the final month of the term, for any termly claim that a Provider submits as part of the First and Second Census Claims. 13.7 Providers are required to submit child level data, at least once per term as applicable, for eligible children as follows:  • 1st claim census of child level funding data for children at the start of term that the provider wishes to make a funding claim for including the data submissions as applicable for.  • Early Years Pupil Premium (EYPP) and/or the /Disability Access Fund (DAF) Second Census Funding Transfer Claims (Compulsory once per term) 13.7 13.8 Providers are required to submit child level data, at least once per term as applicable, for eligible children as follows:  • 2nd claim census of child level census data for children who join the provision, increase hours, decrease hours or leave the provision after the closure of the 1st term census claim. Including the data submissions as applicable for late claims for the term.  • Early Years Pupil Premium (EYPP) and or/the Disability Access Fund (DAF) 13.8 13.9 Providers must submit queries related to the closure of first and second census claim submissions during the term in which any issue arises as per the published deadlines in the Operational Provider Guide. Providers cannot retrospectively be funded for children missed from first or second census claims and the Council cannot back date payments to previous financial years. 13.9 13.10 The Provider should accurately complete and submit termly census first and second claim data and other necessary data returns by the agreed date to support the Council to make payment. 13.10 13.11 First and second claim census data submissions will be used as a validation tool for the provider data submitted on the budget calculator. Any discrepancies in funded hours will either be made as a credit (payment made to the Provider; this is an underpayment) or raised as an invoice (payment owed to the Council; this is an overpayment) to the Provider during the next available monthly payment run. Where a childminder is only funded for one term and they have been over paid, they will be required to make a payment to the Council; payment details will be sent to the childminder directly in these circumstances. 13.11 13.12 Providers are required to submit child and provider level data annually at least once in January (spring term) of each year to allow the Council to make an accurate claim for funding to the Council for early education and childcare funding. However depending in the DfE requirement this may change. 13.12 13.13 The January census submission is made up of two parts:  Child • Establishment level data  Establishment • Child level data The Council will confirm the process for the child and establishment data collection in the autumn term each year to allow them to account for any amendments as required by the DfE. Early Education and Childcare Provider Closures 13.13 13.14 Providers who experience unexpected or planned closure (i.e. premises not available, polling days, INSET day etc.) during the early education and childcare funding period must inform:  • Ofsted on every occasion of closure, regardless of the duration, as soon as possible on 0300 123 1231.  • Early Years Admissions on every occasion of closure, regardless of duration as soon as possible on 01708 433954 and by email at xxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx.xx. 13.14 13.15 All instances of closure will be treated on a case by case basis for funding. Education Finance will confirm the impact of any closure which occurs during the financial year, further Further details on the requirements for finance to consider the continuation of that may affect funding despite closure will be provided is in the Operational Provider Guide. The Council reserves the right to withdraw or adjust funding.