Common use of Agency Head or Designee Clause in Contracts

Agency Head or Designee. ‌ • If the grievance is not resolved at Step 1, the Union may move it to the next step by filing it with the Agency Head, with a copy to the Human Resources Office, within fifteen (15) calendar days of the Union’s receipt of the Step 1 decision. • The Agency Head or designee will meet (in-person, telephone, or web-conferencing) with a Union representative and the grievant within fifteen (15) calendar days of receipt of the appeal, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. • The Agency Head or designee will respond in writing to the Union within fifteen (15) calendar days after the meeting, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. Step 3 - Pre-Arbitration Review Meetings (PARM): If the grievance is not resolved at Step 2, the Union may file a request for a PARM (with a copy of the grievance and all responses attached). It will be filed with the OFM State Human Resources Labor Relations Section (OFM/SHR/LRS) at xxxxx.xxxxxxxxx@xxx.xx.xxx and the agency’s Human Resources Office within fifteen (15) calendar days of receipt of the Step 2 decision. Within fifteen (15) calendar days of the receipt of the request, the LRS will schedule a PARM (in-person, telephone, or web-conferencing) that will take place within sixty (60) calendar days of receipt of the request, with the LRS designee, the agency’s Human Resources Office representative, and the Union’s representative to review and attempt to settle the dispute.

Agency Head or Designee. ‌ • If the grievance is not resolved at Step 1, the Union may move it to the next step by filing it with the Agency Head, with a copy to the Human Resources Office, within fifteen (15) calendar days of the Union’s receipt of the Step 1 decision. • The Agency Head or designee will meet (in-person, telephone, or web-conferencing) with a Union representative and the grievant within fifteen (15) calendar days of receipt of the appeal, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. • The Agency Head or designee will respond in writing to the Union within fifteen (15) calendar days after the meeting, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. Step 3 - Pre-Arbitration Review Meetings (PARM): If the grievance is not resolved at Step 2, the Union may file a request for a PARM (with a copy of the grievance and all responses attached). It will be filed with the OFM State Human Resources Labor Relations Section (OFM/SHR/LRS) at xxxxx.xxxxxxxxx@xxx.xx.xxx and the agency’s Human Resources Office within fifteen (15) calendar days of receipt of the Step 2 decision. Within fifteen (15) calendar days of the receipt of the request, the LRS will schedule a PARM (in-person, telephone, or web-conferencing) that will take place within sixty (60) calendar days of receipt of the request, with the LRS designee, the agency’s Human Resources Office representative, and the Union’s representative to review and attempt to settle the dispute.

Agency Head or Designee. ‌ • If the grievance is not resolved at Step 1, the Union may move it to the next step by filing it with the Agency Head, with a copy to the Human Resources Office, within fifteen (15) calendar days of the Union’s receipt of the Step 1 decision. • The Agency Head or designee will meet (in-person, telephone, or web-conferencing) with a Union representative and the grievant, if the Union invites the grievant to the meeting, within fifteen (15) calendar days of receipt of the appeal, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. • The Agency Head or designee will respond in writing to the Union within fifteen (15) calendar days after the meeting, unless otherwise extended by mutual agreement of the Employer and the Union, confirmed by email. Step 3 - Pre-Arbitration Review Meetings (PARM): If the grievance is not resolved at Step 2, the Union may file a request for a PARM (with a copy of the grievance and all responses attached). It will be filed with the OFM State Human Resources Labor Relations Section (OFM/SHR/LRS) at xxxxx.xxxxxxxxx@xxx.xx.xxx and the agency’s Human Resources Office within fifteen (15) calendar days of receipt of the Step 2 decision. Within fifteen (15) calendar days of the receipt of the request, the LRS will schedule a PARM (in-person, telephone, or web-conferencing) that will take place within sixty forty-five (606045) calendar days of receipt of the request, unless otherwise agreed, with the LRS designee, the agency’s Human Resources Office representative, and the Union’s representative to review and attempt to settle the dispute.