Common use of Agency Head or Designee Clause in Contracts

Agency Head or Designee. If the grievance is still unresolved, a legible copy of the grievance form shall be presented by the Union to the Agency Head or designee in writing within ten (10) days after receipt of the Step Two (2) response or after the date such response was due, whichever is earlier. Within fifteen (15) days after the receipt of the written grievance, the parties shall meet in an attempt to resolve the grievance unless the parties mutually agree otherwise. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the grievance may be settled or withdrawn, or a response shall be prepared and issued by the Agency Head or designee, within thirty-five (35) days of the meeting. The response will include a description of the events giving rise to the grievance, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at earlier steps shall not be precedent setting at other institutions or agencies unless otherwise agreed to in the settlement. The response shall be forwarded to the grievant and a copy will be provided to the Union representative who was at the meeting or one who is designated by the Local Chapter. Additionally, a copy of the answer will be forwarded to the Union's Central Office. This response shall be accompanied by a legible copy of the grievance form. Step Four (4) - Mediation/Office of Collective Bargaining If the Agency is untimely with its response to the grievance at Step Three (3), absent a mutually agreed to time extension, the Union may appeal the grievance to Step Four (4) requesting a meeting by filing a written appeal and a legible copy of the grievance form to the Deputy Director of the Office of Collective Bargaining within fifteen

Agency Head or Designee. If When the answer at Step I does not resolve the grievance, the grievance is still unresolved, a legible copy of the grievance form shall be presented submitted by the Union representative and/or the grievant to the Agency Head agency head or his/her designee electronically (to a designated email address), within seven (7) days of the previous response. In addition, the following matters shall be submitted directly to Step II: agency institutional grievances, grievances alleging a violation of layoff or bumping procedures under Article 14. Grievances concerning disputes over an employee’s job classification are filed in writing within ten accordance with Article 15 A. Within thirty (1030) days after receipt of the Step Two grievance, a meeting will be held with the employee and a written response issued within twenty (2) response or after the date such response was due, whichever is earlier. Within fifteen (1520) days after thereafter. Step III. Undersecretary for the receipt Office of Labor Relations or Designee. The parties acknowledge that orderly administration of the written grievancecontract grievance procedure requires the Undersecretary for the Office of Labor Relations to play an active role in the contract grievance procedure. Accordingly, no grievance shall be deemed ripe for submission to arbitration unless and until the parties shall meet in Undersecretary for the Office of Labor Relations or designee has had an attempt opportunity to resolve the grievance unless the parties mutually agree otherwisegrievance. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the An unresolved grievance may be settled or withdrawn, or a response shall be prepared and issued by appealed to the Agency Head or designee, Undersecretary for the Office of Labor Relations within thirty-five seven (357) days of the meeting. The response will include a description date of the events giving rise to the grievanceStep II response. In addition, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at earlier steps shall not be precedent setting at other institutions or agencies unless otherwise agreed to in the settlement. The response following matters shall be forwarded submitted directly to Step III: grievances concerning dismissal, suspension, or demotion pursuant to Article 16; class reevaluation appeals pursuant to Article 21; institutional grievances concerning the grievant and bargaining unit as a copy will be provided to the Union whole or more than one agency. Said Undersecretary or his/her designated representative who was at the meeting or one who is designated by the Local Chapter. Additionally, shall hold a copy conference within sixty (60) days of the answer will be forwarded to the Union's Central Office. This response shall be accompanied by a legible copy receipt of the grievance form. Step Four and issue a written response within forty-five (445) - Mediation/Office days of Collective Bargaining If the Agency is untimely with its response to the grievance at Step Three (3)conference, absent a unless mutually agreed to time extension, the Union may appeal the grievance extend to Step Four (4) requesting a meeting by filing a written appeal and a legible copy of the grievance form to the Deputy Director of the Office of Collective Bargaining within fifteenanother date.

Agency Head or Designee. If the grievance is still unresolved, a legible copy of the grievance form shall be presented by the Union to the Agency Head or designee in writing within ten (10) days after receipt of the Step Two (2) response or after the date such response was due, whichever is earlier. Within fifteen (15) days after the receipt of the written grievance, the parties shall meet in an attempt to resolve the grievance unless the parties mutually agree otherwise. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the grievance may be settled or withdrawn, or a response shall be prepared and issued by the Agency Head or designee, within thirty-five (35) days of the meeting. The response will include a description of the events giving rise to the grievance, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at earlier steps shall not be precedent setting at other institutions or agencies unless otherwise agreed to in the settlement. The response shall be forwarded to the grievant and a copy will be provided to the Union representative who was at the meeting or one who is designated by the Local Chapter. Additionally, a copy of the answer will be forwarded to the Union's Central Office. This response shall be accompanied by a legible copy of the grievance form. Step Four (4) - Mediation/Office of Collective Bargaining Bargai ning If the Agency is untimely with its response to the grievance at Step Three (3), absent a mutually agreed to time extension, the Union may appeal the grievance to Step Four (4) requesting a meeting by filing a written appeal and a legible copy of the grievance form to the Deputy Director of the Office of Collective Bargaining within fifteen

Agency Head or Designee. If Should the grievance is still unresolved, a legible copy of grievant not be satisfied with the grievance form shall be presented by the Union to the Agency Head or designee written answer received in writing within ten (10) days after receipt of the Step Two (2), within seven (7) response or days after the date such response was duereceipt thereof, whichever the grievance shall be filed with the Agency head or designee. When different work locations are involved, transmittal of grievance appeals and responses shall be by U.S. Mail. The mailing of the grievance appeal form shall constitute a timely appeal, if it is earlierpostmarked within the appeal period. Within fifteen Likewise, the mailing of the answer shall constitute a timely response, if it is postmarked within the answer period. Upon receipt of the grievance, the Agency head or designee shall hold a meeting within thirty (1530) days after the receipt of the written grievance, the parties shall meet in an attempt to resolve the grievance unless the parties mutually agree otherwise. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the grievance may be granted, settled or withdrawn, or a response shall be prepared and issued by the Agency Head head or designee, within thirty-five fourteen (3514) days of the meeting. The response will include a description of the events giving rise to the grievance, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at an earlier steps step of the grievance procedure shall not be precedent setting at other institutions or agencies unless otherwise specifically agreed to in the settlement. The response shall be forwarded to the grievant and a copy will be provided to the Union representative who was at the meeting or one who is designated by the Local Chapter. Additionally, a copy of the answer will be forwarded to the Union's Central Office. This response shall may be accompanied at this meeting by a legible copy delegate and/or an organizer. The inability of a delegate or organizer to be present at such meeting after reasonable attempts to schedule will permit the grievance formAgency head or designee to render a decision based on documents only. Step Four (4) 24 - Arbitration/Mediation/Office of Collective Bargaining When the Union demands arbitration, such notice shall also serve as a request for mediation unless otherwise designated by the Union. A meeting between the Union and the Office of Collective Bargaining will be held within thirty (30) days of the receipt of the arbitration demand for the purpose of scheduling mediation. If the Agency is untimely with its response to the grievance at Step Three (3), absent a any mutually agreed to time extension, the Union may appeal the grievance to Step Four (4) requesting a meeting the Office of Collective Bargaining by filing a written appeal and a legible copy of the grievance form to the Deputy Director of the Office of Collective Bargaining requesting that a Step Three (3) meeting be held. The appeal shall be filed within fifteenfifteen (15) days of the due date of such answer. If the grievance is not resolved at Step One (1),Three (3) or not answered timely, or the Step One (1) meeting was not held in accordance with this article, the Union may demand arbitration by serving written notice of its desire to do so consistent with the grievance advancement mechanism created in accordance with Article 7.01(B) by U.S. Mail, presented to the Deputy Director of the Office of Collective Bargaining with a copy to the Agency head or designee, within fifteen (15) days after receipt of the decision at Step One (1) Three (3) or date such answer was due. If an Agency fails to schedule a Step One

Agency Head or Designee. If the grievance is still unresolved, a legible copy of the grievance form shall be presented by the Union to the Agency Head or designee in writing within ten (10) days after receipt of the Step Two (2) response or after the date such response was due, whichever is earlier. Within fifteen (15) days after the receipt of the written grievance, the parties shall meet in an attempt to resolve the grievance unless the parties mutually agree otherwise. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the grievance may be settled or withdrawn, or a response shall be prepared and issued by the Agency Head or designee, within thirty-five (35) days of the meeting. The response will include a description of the events giving rise to the grievance, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at earlier steps shall not be precedent setting at other institutions or agencies unless otherwise agreed to in the settlement. The response shall be forwarded to the grievant and a copy will be provided to the Union representative who was at the meeting or one who is designated by the Local Chapter. Additionally, a copy of the answer will be forwarded to the Union's Central Office. This response shall be accompanied by a legible copy of the grievance form. Step Four (4) - 4)- Mediation/Office of Collective Bargaining If the Agency is untimely with its response to the grievance at Step Three (3), absent a mutually agreed to time extension, the Union may appeal the grievance to Step Four (4) requesting a meeting by filing a written appeal and a legible copy of the grievance form to the Deputy Director of the Office of Collective Bargaining within fifteenBargaining

Agency Head or Designee. If When the answer at Step I does not resolve the grievance, the grievance is still unresolved, a legible copy of the grievance form shall be presented submitted by the Union representative and/or the grievant to the Agency Head agency head or his/her designee in writing within seven (7) days of the previous response. In addition, the following matters shall be submitted directly to Step II: grievances alleging a violation of layoff or bumping procedures under Article 14; grievances concerning disputes over an employee's job classification filed under Article 15 A or Article 19. Within thirty (30) days after receipt of the grievance, a meeting will be held with the employee and a written response issued within ten (10) days after receipt thereafter. Step III. Undersecretary for the Office of Labor Relations or Designee. The parties acknowledge that orderly administration of the Step Two (2) response contract grievance procedure requires the Undersecretary for the Office of Labor Relations to play an active role in the contract grievance procedure. Accordingly, no grievance shall be deemed ripe for submission to arbitration unless and until the Undersecretary for the Office of Labor Relations or after the date such response was due, whichever is earlier. Within fifteen (15) days after the receipt of the written grievance, the parties shall meet in designee has had an attempt opp01iunity to resolve the grievance unless the parties mutually agree otherwisegrievance. By mutual agreement of the parties, agencies may schedule Step Three (3) meetings on a monthly basis, by geographic areas, so that all grievances that have been newly filed, that have been advanced to Step Three (3) or that have been continued since the previous month, can be heard on a regular basis. At the Step Three (3) meeting the An unresolved grievance may be settled or withdrawn, or a response shall be prepared and issued by appealed to the Agency Head or designee, Undersecretary for the Office of Labor Relations within thirty-five seven (357) days of the meeting. The response will include a description date of the events giving rise to the grievanceStep II response. In addition, the rationale upon which the decision is rendered. The Agency may grant, modify or deny the remedy requested by the Union. Any grievances resolved at Step Three (3) or at earlier steps shall not be precedent setting at other institutions or agencies unless otherwise agreed to in the settlement. The response following matters shall be forwarded submitted directly to Step III: grievances concerning dismissal, suspension or demotion pursuant to Article 16; class reevaluation appeals pursuant to Article 21; institutional grievances concerning the grievant and bargaining unit as a copy will be provided to the Union whole or more than one agency. Said Undersecretary or his/her designated representative who was at the meeting or one who is designated by the Local Chapter. Additionally, shall hold a copy conference within sixty (60) days of the answer will be forwarded to the Union's Central Office. This response shall be accompanied by a legible copy receipt of the grievance form. Step Four (4) - Mediation/Office of Collective Bargaining If the Agency is untimely with its response to the grievance at Step Three (3), absent a mutually agreed to time extension, the Union may appeal the grievance to Step Four (4) requesting a meeting by filing and issue a written appeal and a legible copy response within thirty (30) days of the grievance form to the Deputy Director of the Office of Collective Bargaining within fifteenconference.