Access to Employee Files. Upon written request of an employee, the personnel file of that employee may be made available at least once per year for his or her examination in the presence of an authorized representative of the Company.
Access to Employee Files. 16:01 Employees who wish to have access to their personnel file shall make a request to the Superintendent of Human Resources or designate. The Superintendent shall make arrangements as required to enable the employee to review the file in a timely manner.
Access to Employee Files. There shall be only one official file for each employee and it shall be located in the Human Resources Department. The file shall contain only material pertinent to the employee's employment. It shall not contain anonymous material. The employee may add a signed and dated response to any document contained therein. An employee (or other person with written permission from the employee) shall have the right to examine the official file at any time during regular office hours mutually agreeable to the employee and the Human Resources Department in the company of a human resources employee. The employee may be accompanied, if desired, by a Xxxxxxx or Union representative of the employee's choosing. An employee (or other person with written permission from the employee) shall be provided with a copy of a reasonable number of documents in the file. The employee’s supervisor may have a working file of material destined for the official file and it shall be subject to the same provisions as the official file. The employer shall also maintain a payroll file for each employee and it shall be located in the Finance Department. The file shall contain only material pertinent to the employee’s financial affairs with the University. An employee shall have the right to examine records in their payroll file on the same terms and conditions as enumerated above for the official file.
Access to Employee Files. Upon written request, the personnel and MAC files of the employee will be made available at least once per year for their examination in the presence of an authorized representative of the Company.
Access to Employee Files. 13.01 YSB shall provide adequate and continuous supervision for Employees throughout their term of employment. Upon request, Employees shall have access to their supervision file. Supervision notes will be documented in a timely fashion. Each Employee shall attend all designated periods of instruction in supervision held during the Employee's working hours, and be prepared as required for same. Supervision will be scheduled at a mutually agreeable time except in cases of emergency.
Access to Employee Files. Upon written request of an employee, each employee shall have reasonable access to his or her Human Resource and Employee Health file. Such review shall take place in the presence of the Employer or employee health staff. A copy of any portion or the complete document will be provided to the employee on request. An employee has the right to request the removal of any information that is not relevant to the terms of employment and or health record.
Access to Employee Files. By appointment made at least forty-eight (48) hours in advance excluding weekends and holidays, an Employee may view their personnel file at their worksite. Access to, and a copy of, an Employee’s personnel file shall be provided to the Employee or their authorized representative, upon request. The Employee may request a Union Representative be present at the time of such examination. draft
Access to Employee Files. The Company and the Union agree that each employee will have one employee file. Employee files may reside at the Company’s Head Office in Mississauga, Ontario. From time to time a temporary file may be opened by a Supervisor or Manager for the purpose of conducting an investigation or responding to an issue in the workplace. Temporary files may contain personal and confidential information and will be located in a secured cabinet with controlled access while they are at the branch. Once it has been determined that a temporary file is no longer necessary, the Supervisor or Manager responsible for the file will ensure it is closed and the employee information is transferred to the employee’s file at the Company’s Head Office. The parties acknowledge there may be a delay of up to fourteen (14) calendar days in transferring information from a temporary file to an employee file. Employees are permitted to access their file for the purpose of reviewing all general and disciplinary information and documents contained within it. All requests to access employee files must be made in writing, fourteen (14) calendar days in advance to the employee’s Supervisor or Manager. Following the receipt of the request to access their employee file, the Supervisor or Manager will arrange a mutually agreeable time during which the employee can review their file in the presence of a Supervisor or Manager. Employees may make copies of documents in their file, but may not remove or alter any of these documents. The parties agree that employees cannot review their files during working hours and will not be paid for the time spent reviewing their files. Employees may provide a written response to any document contained in their employee file and a copy shall be placed in the employee file. It is understood that files will not contain information pertaining to Workers Compensation, Weekly Indemnity and Long Term Disability claims. This information should be requested through the appropriate third party.
Access to Employee Files. L12.01 A member of the Bargaining Unit, upon written request, shall have access to all of the member's files in the presence of the Superintendent of Human Resources Services (or designate). The member shall have the right to obtain copies of any material contained in the files, to add information and to request correction or deletion of material. The member may be accompanied by an OSSTF representative. The member may transfer, through written authorization, his/her rights under this clause to the President of the Bargaining Unit (or a designate from the Union Executive).
Access to Employee Files. (a) Each employee shall reasonable access to his/her employee file for the purpose of reviewing any evaluations or formal disciplinary notations, contained therein. Such request will be made in writing by the employee, to Human Resources and will be reviewed in the presence of the Manager, Human Resources or his/her designate. Human Resources will endeavour to provide said file within one working day of the request.
