Access to and Retention of Records. The Contractor shall maintain adequate and separate accounting and fiscal records and account for all funds provided by any source to pay the cost of the Contract. Authorized personnel of the U.S. Department of Education, or other pertinent federal agencies, and authorized personnel of the Oklahoma Department of Rehabilitation Services, State Auditor and Inspector, and other appropriate state entities shall have the right of access to any books, documents, papers, or other records of contract which are pertinent to the performance or payment of the Contract in order to audit, examine, make excerpts, and/or transcripts. The Contractor shall be required to maintain all records for three (3) years after the DRS makes final payment and all other pending matters are closed.
Access to and Retention of Records. Worksystems’ authorized representatives shall have access to the documents, papers and records of CONTRACTOR which are directly pertinent to this contract for the purpose of process documentation or making audit, examination, excerpts and transcripts. Documents, papers and records directly pertinent to this contract must be retained for the longer of six (6) years or a specific date communicated by Worksystems at any time during the six (6) year period. Retention period begins with the termination of the contract.
Access to and Retention of Records. (a) The Grantee agrees to create and maintain records supporting the services covered by this Contract, including but not limited to, financial records, supporting documents, and such other records as are required by law or other authority, for a period of five (5) years after either the termination date of the Contract or the conclusion of any claim, litigation, or exception relating to the Contract taken by the State of Montana or third party, whichever is later. These records will be kept in the Grantee’s offices in Livingston, Montana.
Access to and Retention of Records. The Contractor shall maintain adequate and separate accounting and fiscal records and account for all funds provided by any source to pay the cost of the Contract. Authorized personnel of the U.S. Department of Education or other pertinent federal agencies, and authorized personnel of the Oklahoma Department of Rehabilitation Services, State Auditor and Inspector, and other appropriate state entities shall have the right of access to any books, documents, papers, or other records of contract which are pertinent to the performance or payment of the Contract in order to audit, examine, make excerpts and/or transcripts. The Contractor is required to retain records relative to the Contract for the duration of the Contract and for a period of seven (7) years following completion or termination of the Contract, unless otherwise indicated in the Contract terms. If a claim, audit, litigation or other action involving such records is started before the end of the seven-year period, the records are required to be maintained for two (2) years from the date that all issues arising out of the action are resolved or until the end of the seven-year retention period, whichever is later.
Access to and Retention of Records. A. The Grantee shall create and maintain records of the services covered by this Contract, including but not limited to financial records, supporting documents, and such other records as are required by law or other authority, and to provide the Department, HUD, Comptroller General of the United States, Montana Legislative Auditor, or their authorized agents access to any records necessary to determine contract compliance. (Mont. Code Xxx. § 18-1-118.)
Access to and Retention of Records. The Contractor shall maintain adequate and separate accounting and fiscal records and account for all funds provided by any source to pay the cost of the Contract. Authorized personnel of the U.S. Department of Education, or other pertinent federal agencies, and authorized personnel of the Oklahoma Department of Rehabilitation Services, State Auditor and Inspector, and other appropriate state entities shall have the right of access to any books, documents, papers, or other records of contract which are pertinent to the performance or payment of the Contract in order to audit, examine, make excerpts, and/or transcripts. The Contractor shall be required to maintain all records for three
Access to and Retention of Records. As of the Effective Time, the Company shall acquire and take possession of the Books and Records, provided that if any part of such Books and Records cannot without unreasonable effort be separated from books, records, files and other data that do not constitute Books and Records or relate to services to be provided to the Company, then Shell Newco, TRMI or their relevant Affiliates, as the case may be, shall retain such part of the Books and Records and make such part available to the Company as provided herein. Each of the parties hereto agrees that it shall, and shall cause its relevant Affiliates to, (i) preserve and keep the Books and Records or the parts thereof in its possession, as the case may be, (A) in accordance with their respective records retention programs, or (B) for any longer period as may be required by any Governmental Entity or ongoing litigation or as required by any of the Equilon Joint Venture Documents and (ii) during such period, subject to the Equilon Only Confidentiality Agreement or the Confidentiality Agreement, shall as applicable, allow each other party's counsel, accountants, officers, employees and other representatives access to such Books and Records upon such other party's reasonable request and during normal business hours for the purpose of examining and, at the examining party's expense, copying them, to the extent reasonably required by such party in connection with (A) any insurance claims by, legal proceedings against or governmental investigations of, such party, (B) the preparation of any tax return required to be filed by such party, the defense of any audit, examination, administrative appeal or litigation of any tax return, or (C) any other reasonable business purpose reasonably related to such party's or its Affiliates' Ownership Interest.
Access to and Retention of Records. Subrecipient shall maintain records and financial documents sufficient to evidence compliance with Treasury's regulations and guidance regarding the eligible uses of funds. Subrecipient shall permit and shall require its agents and employees to permit the Commission or its authorized representative to inspect all work, materials, payroll, records of personnel, invoices of materials, and other relevant data and records; and to audit the books, records, and accounts of the Subrecipient pertaining to the Grant Award and the Project. Where an independent audit is conducted in its normal course of business, Subrecipient shall submit one copy of any such audit to the Commission or its designated representative within thirty (30) days of receipt of such audit. Subrecipient agrees to create and maintain records supporting its activities and services covered by the Grant Award, including but not limited to, financial records, supporting documents, and such other records as are required by federal or state law or regulations, for a period of five (5) years after either the termination date of the Grant Award as provided in the Close-out Notice provided by the Commission, or the conclusion of any claim, litigation or exception relating to the Grant Award, whichever is later. These records will be kept in Subrecipient’s offices. Subrecipient shall provide to the Department of Legislative Auditor, the Office of the Inspector General of the US Treasury, and the Government Accountability Office, through their representatives, a reasonable opportunity to inspect, during its normal business hours and upon prior notice, its records in relation to the Grant Award, and any other property encumbered by the Grant Award terms and conditions, and any and all books, records, accounts, including electronic books, records, accounts, and electronic mail messages, regardless of physical form or characteristics, invoices, contracts, leases payroll records, canceled checks, statements, and other documents and papers of any kind pertaining to the Project and the Grant Award.
Access to and Retention of Records. The Grantee shall afford any authorized representative of NGB, the Department of Defense, or the Comptroller General access to and the right to examine all records, books, papers, and documents ("Records") that are within the Grantee's custody or control and that relate to its performance under this MCCA. The Grantee shall retain all such records intact in such form, if not original documents, as may be approved by NGB for at least three (3) years following project, completion or termination.
Access to and Retention of Records. Subject to Section 11.6, from and after the Closing Date, Buyer shall, or shall cause the Acquired Companies to preserve, in accordance with Buyer’s normal document retention procedures and practices, all books and records of the Acquired Companies and shall provide Seller a reasonable opportunity to access and obtain copies, at Seller’s expense, of any such books and records. In addition to the foregoing, from and after the Closing, Buyer shall afford to Seller, and its counsel, accountants, and other authorized agents and representatives, at Seller’s expense, during normal business hours, reasonable access to the employees, books, records and other data relating to the Business or the Acquired Companies in its possession with respect to the periods prior to the Closing, and the right to make copies and extracts therefrom, to the extent that such access may be reasonably required by Seller (a) to facilitate the investigation, litigation and final disposition of any claims which may have been or may be made against Seller, (b) for the preparation of Tax Returns and audits and (c) for any other reasonable and proper business purpose, provided in each case that such access does not unreasonably disrupt the Business or the business and operations of Buyer or the Acquired Companies.
