998s Sample Clauses

998s. A. The Institution/Facility will provide each employee a 998A for review at the beginning of each pay period for the prior work period. B. DAI/DJJ: If the 998A is correct, the employee need only sign the 998A and submit it in the Institution’s/Facility’s designated, centralized locations (e.g., identified and secure Drop Boxes or Personnel Office). If the 998A is inaccurate, the employee is responsible for submitting a corrected, signed 998A form to the Institution’s/Facility’s designated centralized locations (e.g., identified and secure Drop Boxes or Personnel Office) notating and initialing any corrections made. The Institution/Facility will coordinate supervisory review and signature of the submitted 998A. All 998As are due on or before the third (3rd) working day of the pay period. C. DAI/DJJ: In the event a 998A, with all required substantiation (i.e., official documentation issued by the court identifying the dates of jury duty/subpoenaed witness service and medical verification if requested in advance by the supervisor) and notations (e.g., any corrections and the identification of the familial relationship for family sick and bereavement leave) has not been received by the 3rd business day, the employee will be contacted by mail before the AR process is initiated. Employees will be notified in writing, advising the employee that they have fifteen (15) calendar days from the date of mailing (to be determined by postmark), to submit the approved/disapproved 998A form to the Personnel Office or designated Personnel Drop Box identified by the Institution. Employees who fail to submit the 998A form within the fifteen (15) days of the postmark of the letter shall be docked for their absence(s) and an accounts receivable will be established. No dock shall occur and no accounts receivable shall be established for periods when the employee did not take leave. The employee, however, is still responsible for timely submitting a complete, accurate, and signed 998A form. When an employee is on leave (e.g., vacation, annual leave, bereavement, sick leave, etc.), the 998A form must be completed and signed by the employee upon their return to work. For staff assigned to fire camps, the institution may establish processes outside of the 3rd business day requirement outlined above.
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