APPLICATION CONTRACT
APPLICATION CONTRACT
Euroexpo Fairs Srl | J40/8828/2014 | CUI 00000000; 0, Xxxxxxxxxx Xxxx, Xxxxxxxx 0, 000000 Xxxxxxxxx; Phone: x00 00 000 00 00, Fax: x00 00 000 00 00,
E-mail: xxxxxxxxxxxx@xxxxxxxx.xx; xxx.xxxxxxxxxxxx.xx
Romexpo SA NR. O.R.C. J40/14818/1991; CUI RO155425; EUID: ROONRC J40/14818/1991;
Subscribed and paid in share capital: 29 619 840 Lei;
CLEANING SHOW
9 -12 NOVEMBER 2021
ROMEXPO
00-00, Xxxxxxx Xxxx Xxxxxx, Xxxxxxxx 0, 000000 Xxxxxxxxx; Phone: x00 00 000 00 00, Fax: x00 00 000 00 00, E-mail: xxxxxxx@xxxxxxx.xx; xxx.xxxxxxx.xx
Nr. / . .
1. Exhibitor information - please fill in using block letters
Deadline for registration: 15 september 2021
Company Name
Land Phone
Website
Address, City, Zip Code
District
Bank Name
Account
VAT Number
Contact Person
Contact Person’s Email
Contact Person’s Phone
General Manager
The company is:
Represenred Brands
Producer
Importer
Distributor
Others (specify)
2. Field of activity - please fill in Annex 1
C Renting standard stand construction
Requested standard standsurface (sqm)
Please fill in Annex F1
27 Euro/sqm
D Outdoor area rent
Requested inner surface (sqm)
30 Euro/sqm
A Participation rate 175 Euro - will be paid for each
company co-exhibitor
B Indoor area
1 open side
2 open side
3 open side
4 open side
Requested inner surface (sqm)
V.A.T. not included
94 Euro/sqm
91 Euro/sqm
88 Euro/sqm
85 Euro/sqm
Minimum rented area: 6 sqm
3. Registration rates
We agree with the conditions specified in the present contract and with the general fairs and exhibition conditions of ROMEXPO S.A. available at xxx.xxxxxxx.xx, that are integral part of the present application contract and we post our authorised signature and our stamp.
EXHIBITOR ORGANIZER
Euroexpo Fairs
General Manager
Signature
Date
Stand number / Rented area
Surface indoor
outdoor
Xxxxx Xxxxxxxx
Project Manager
CLEANING SHOW
9 - 12 NOVEMBER 2021
ROMEXPO
THERMS AND CONDITIONS
1. Exhibitors and products
1.1. Any merchandise or products including services or printed materials connected to their sale, are accepted in the fair, on the condition they comply with the exhibition profile, according to the exhibits list; the products are specified in the contract-application and approved by the event’s organizer. The organizer reserves his right to exclude products which do not comply with the list of exhibits, as well as products appearing to be harmful or dangerous. The exhibitors are solely responsible to comply with the legislation materials. The exhibitors are entirely responsible to obtain the authorizations, according to Romanian and international rules and regulations in force.
1.2. Retail selling is allowed to the exhibitors, with the
condition they observe Romanian legislation in force, being fully responsible for the above. Exhibitors are solely responsible of conforming to the legislation in force.
2. Registration - Participation acceptance
2.1. The organizer will accept the participation as follows: The exhibitor duly fills in, signs and stamps two original copies of the application-contract and returns them to the organizer until the deadline, September 15, 2021 (after this deadline, the applications will be accepted according to the space availability at the date of their receipt). Depending on the technical possibilities, allotted areas might be different from the requested ones, and the participation could be refused by the organizer. The organizer will communicate in writing the allotted space and the corresponding proforma invoice. If the exhibitor does not agree with the allotted space, he can send to the organiser a written notification within two days from the receipt of the written communication. The absence of the notification in the previous term worth as exhibitor acquiescence. After completing the two days term, the Organizer will send to the Exhibitor a copy of the application-contract, specifying the allotted space . From that moment, the application becomes binding contract for the parties.
2.2. Only the application-contracts duly filled in, signed and
stamped by the exhibitors are taken into considaration, irrespective of the way they are submitted (i.e. fax or scanned by e- mail). Until the event termination, the parties will check to have- both of them- the original copies of the contract and documents, duly signed and stamped.
2.3. The organizer April decline participation of the exhibitors who did not integrally pay the registration fee, space rental and other ordered services within the deadline stipulated in the invoices. The exhibitors will be allowed to use the allotted spaces only after having fully paid, in due time, all amounts due to Euroexpo Fairs.
3. Withdrawal from participation
3.1. Should the exhibitor cancel his participation after the registration deadline, the following cancellation conditions will be applied:
• Cancellation with 60 calendar days prior to the event opening, no penalties will be applied, but the registration fee will be retained, as administrative expenses;
• Cancellation with 30 to 59 calendar days prior to the event opening- 30% of the contract value will be retained;
• Cancellation with 15 to 29 calendar days prior the event- 60% of the contract value will be retained;
Cancellation with 0 to 14 calendar days prior to the event opening- the contract value is retained integrally. Amounts paid are retained as damage – interests to cover the material and moral prejudice caused by the participation cancellation.
3.2. The exhibitor is not entitled to compensation if the exhibition is postponed, canceled or terminated due to a force majeure event. Force majeure is interpreted as: war, natural disaster, strike, a declaration of state of emergency and other events not related to the control of the exhibitor and the organizer. To avoid any doubt, the parties expressly agree that the exhibitor is not entitled to payment of any compensation by the Organizer even if a new state of emergency / alert is declared or the Romanian authorities have measures to ban the organization of events such as the object of this contract or similar or suspends, prohibits, postpones any activity or activity of the Organizer or provides measures to restrict or restrict any type of activity of the Organizer.
3.3. COVID clause 19: in case of force majeure (prohibition
of organizing fairs, due to a pandemic) that causes the
postponement / cancellation of the exhibition for another period, or its termination, the exhibitor has the right to be transferred the amounts paid to the organizer to participate in the next edition of the event.
3.4. All amounts mentioned in point 3.1.from this applicatio- contract, will be retained by the Organizer from the advance or the total price of the package of products and services paid by the exhibitor, without the need for the intervention of the courts.
4. Exhibiting space
4.1. The receipt and the handing over of the space will be done with up to 2 days before the event’s opening and 1 day after its closing date. The exhibitor is liable to repay to the organizer for any damage ascertained at the handing- over of the stand. If the exhibitor exceeds the dismantling period, he thereby binds himself to pay a 100 % increased rent/day, for the exceeded period, and EUROEXPO Fairs has the right to take out the constructions/ exhibits, without any prior consent of the exhibitor. All these expenses will be covered by the exhibitor. The contracting parties agree that, in case the exhibitor haven’t pay all the amounts or bring forth other damages to EUROEXPO Fairs space, the organizer has the right to retain the exhibitor goods in order to recover the damage.
4.2. The exhibitor is entitled to use only the allotted spaces.
The exhibitor is not allowed to use sound (max. level 55dBA) and lighting equipment that might disturb other exhibitors. The exhibitor has to ensure against exceeding maximum permitted noiselevel. He must also permit EUROEXPO Fairs staff to enter the stand any time to check or adjust the volume of the sound equiment. If the exhibitor does not comply with these regulations, EUROEXPO Fairs is entitled to interrupt or cut off at any moment the power supply of the stand, without any prior notification. Also, when the event closes, space, stand and equipment related to the exhibitor will be delivered in the same condition they were received. Any shortages and damage will be borne entirely by the exhibitors.
The exhibitor is fully responsible for the orderliness of the
copyright law in force and other laws referable to it, and is solely responsible for no-conforming to the laws.
4.3. The organizer April change both the location of the stand and the exhibition location without damage due to exhibitors, where this change occurs as a direct result of situations beyond his control and objectives, but not later than 30 days before the opening of the exhibition.
5. Payment
5.1. All payments due for the participation in the exhibition will be done in Euro only by bank transfer or Cash (according to Romanian law). The payment of the registration fee and the rental tariff will be done within the deadline mentioned in the proforma invoice, as follows: 50% of the total amount within 7 days from signing the application contract, the remaining 50% is to be paid in stages according to proforma invoices but no later than two weeks before the opening of the event. Any amounts arising from additional services will be paid within 2 days from the day of order placing, but no later than 2 days prior to the event opening. Additional services ordered during exhibition construction/ arrangement period will be acepted by the Organizer only after the Exhibitor proves the payment, and only whether the ordered materials are available at the date of their ordering.
5.2. Payments will be done in Euroexpo Fairs account ING
BANK XX00XXXX0000000000000000, SWIFT XXXXXXXX
or in cash.
5.3. The bank charges and commissions are on exhibitors expenses.
6. Daily program
6.1. During the exhibition’s setting up period, November 06-08, 2021 (according to art. 4.1), exhibitors’ personnel access is allowed during 8 am - 8 pm, whereas removing the exhibits/ stand’s dismantling Is allowed on November 12, 2021, between 4:30 pm and 8 pm, and in the period November 13-14, 2021, between 8 am and 8 pm. During the event unfolding, access will be done on daily basis, as following: for exhibitors, in the period November 09-11, 2021, between 9.30 am and 6.30 pm, and on November 12, 2021, between 9.30 am and 8 pm, as for visitors the program access is allowed during November 09-11, 2021, between 10 am and 6 pm, and on November 12, 2021, between 10 am and 4 pm. Exhibitors will have to conform
with the exhibition’s program.
6.2. The Exhibitor will have to take over the allotted exhibiting area and to terminate stand’s construction/ arrangement until November 08, 2021, 4 pm. In case of no taking over the stand, the Organizer will consider the Exhibitor cancelled his participation and the area will be allotted to another exhibitor. The amounts paid for participation in such conditions are not refundable, and the case will be considered as cancellation of participation, as in art. 3.4.
7. Publicity
The exhibitor has the right to advertise his products only inside his own stand. The distribution of leaflets and samples, out of own stands area April be made only with the organizer’s approval, made in writing, and through common agreement. The publicity will be made in compliance with Romanian laws. The organizer has the right to remove, without the exhibitor’s agreement, the advertisements or other kinds of publicity done outside their stands or if they are not in compliance with Romanian legislation or disturb other exhibitors.
8. Insurance and responsibilities
8.1. The organizer ensures outdoor general guard of the pavilions and outdoor space out of daily program, without being held responsible for the security of the exhibitor’s products or materials. Goods or persons’ insurance are recommended. This can be done against payment to specialized companies. In the unlikely event that one of the goods is stolen, the exhibitor has to to report immediately to the Police. The exhibitor is responsible for his goods’ security during daily program according to art. 6.
8.2. The exhibitors are fully responsible for non-observance of fire protection regulations (including smoking in stands or in other areas), the work protection regulations laws and any injury caused to Euroexpo Fairs, to the visitors or to the other exhibitors, according to the Romanian Civil Code. The exhibitor is bound to notify the representative of the legal entity, as well as the Labor Protection Service (P.S.I.) dept. of EUROEXPO Fairs, as soon as a labor accident occurs during the fitting out or the dismantling of the stands, respectively, during the event unfolding.
8.3. The fair April be cancelled or the date of the opening/ closing April be postponed in case of force majeure. The organizer will inform exhibitors within 5 days from the date the force majeure occur. In case the event is cancelled, the organiser will return the paid amounts.
9. Litigation
9.1. Any dispute arising from or in connection to the contract herein, including the ones related to its conclusion, execution or termination, shall be settled by the International Court of Commercial Arbitration attached to the Romanian Chamber of Commerce and Industry, according to the current Rules of Arbitral Procedure of the International Court of Commercial Arbitration, published in the Official Journal of Romania no. 613 from 19.08.2014, Part I.
10. Miscellaneous
10.1. These Special Conditions are to be completed with the Technical and General Conditions of Fairs and Exhibitions Center, according to the Directive 2008/8/EC with its modifications applied starting with 01.07.2011, and the Directive 2006/112EC from the 28.11.2006, regarding the common systems of value added tax.
10.2. This Application Contract including its addendums represent the will of the parties and remove any oral or written agreement between them, made before or after signing the document. Both parties declare and warrant that they have full authority to sign this Contract and to perform the obligations hereunder. If any of the clauses above is rendered null or void, for whatever reason, this will not affect the validity of the other clauses. At this Application Contract will be added the Annex 1, F1-F5 Annexes and S1-S17 Forms that are part of the present contract.
EXHIBITOR ORGANIZER
Signature Signature