must be submitted on or before the above date for acceptance)
available February 24, 2018
your application is approved then:
progress report due September 30, 2018
completion April 30, 2019
completion reporting due June 30, 2019
Eligibility - A
grant applicant must be an eligible legal entity - Local
or tribal government, Non-profit organization, Institution for
Higher Education, or individual (individual is not eligible for
indirect or administrative costs). Eligible
have a FEIN number. A
state or federal agency may apply for funding only as a co-applicant
with an eligible entity.
documents must be uploaded to the FTP server and postmarked by
December 15, 2017.
an electronic version of application in workable format (Microsoft
Word preferred) with all mandatory attachments through the FTP
be included or your application will automatically be rejected.
These items include: Project Budget, Project Partner form, Racial
and Ethnic Statement, photos of project area, maps of project area,
and landowner lists for cost reimbursement projects.
the 2017-2019 biennium funds are available for the Oregon State Weed
Board (OSWB) to fund noxious weed control projects through Oregon
Lottery grant funds dedicated by Ballot Measure 76 (2010). The
Oregon Watershed Enhancement Board (OWEB) is partnering in this
effort and the two Agencies (ODA and OWEB) are working together to
administer the Oregon State Weed Board Grant Program. It is a
priority of the OSWB to fund projects that restore, enhance or
protect fish and wildlife habitat, watershed function, and native
salmonid or water quality. The implementation of a comprehensive
watershed approach to integrated control of noxious weeds is the
most effective strategy to minimize impacts and protect natural
resources in Oregon from invasive noxious weeds. The goal of the
OSWB is to fund as many high priority projects as possible with the
available funding. The OSWB wants to make the process of developing
a successful grant application as straight forward as possible.
will be awarded based on the availability of funds for a given
grant cycle. The Board will pay only for completed work that is
accepted by the Board.
will be awarded based on the OSWB’s priorities.
will be one grant cycle per year and applications will not be held
over from one grant cycle to the next.
regarding the grantee and the project information will be made
available to the public in OGMS.
are restricted to those that restore, enhance or protect fish and
wildlife habitat, watershed functions, native salmonid populations
or water quality. Grant applications are encouraged to be for
on-the-ground weed control projects and must be for state listed
noxious weeds. Applications may include research, survey, outreach
or project design if required to complete the control portion of the
project must be for the management of state listed noxious weeds.
establishes and maintains a list of “A” and “B” designated
noxious weeds (Appendix B). Proposed projects shall include only
plants listed on the State Noxious Weed List. Examples of projects
should include control, and may include survey, monitoring,
prevention, restoration, and outreach.
project must demonstrate sound principles of integrated weed
management to both protect and enhance watershed health. Proposed
activities should be proven methods that promote, enhance or
protect natural resources.
will demonstrate site specific management objectives. Projects
demonstrating specific site analysis and project development are
desirable. Projects supported by or identified in Weed Management
Plans, Site Assessments, Action Plans, Watershed Plans and Federal
Management Plans are desired.
should include on-the-ground control elements to be considered for
must be completed within the timelines outlined within each grant
weed projects will be evaluated using the following criteria:
that relate to the control of weeds listed on the OSWB “A”,
“T”, and “B” lists will be given priority. “A” and “T”
listed weed projects will score higher then “B” designated weed
projects, etc. (Projects
must be for state listed noxious weeds).
direct evidence of collaboration either by actual funds or in-kind
funds between stakeholders and agencies may be given preferences
over single-party projects. A 25%
match is required in order for projects to be eligible for funding.
funding is not eligible for match toward OSWB grants.
include not only
but also elements of restoration will be given priority. An example
would be to incorporate seeding and establishment of desirable
vegetation on the control site.
Projects that are
part a of weed assessment, comprehensive integrated action or
monitoring plans are desirable. These plans can be for specific
project or associated with existing Weed Management Areas, Weed
Management Plans, Environmental Assessments, Watershed Restoration
Plans, etc. Reference all plans and provide copies.
OSWB Grant Program Policies
will not fund Grant administration indirect
of Modified Total Direct Costs
project costs for the grant.
will only consider grant applications that identify specific
grant applications will be considered complete as submitted.
information may be sought from the applicant during the evaluation
process but additional or new information will not be accepted
after the application deadline. Which means include all mandatory
materials; photos, maps, match requirement forms and landowner
will only enter into new grant agreements with prior grantees if
all terms of earlier grant agreements have been fulfilled. This
includes all terms of OWEB agreements as well.
will consider grant applications that fund private consultant
personnel services only when such services are included as a
component of a project proposed.
may support multi-year grants for noxious weed control projects if
projects are broken into identifiable phases that fit the given
grant cycles and are submitted with the appropriate cycle. Projects
will be reviewed on an interim basis to ensure that identifiable
results are being accomplished as part of the overall project
objectives. Continued project funding will be subject to
availability of funds. OSWB will also consider previous project
performance and priorities within each grant cycle.
grants will be subject to monitoring by ODA Noxious Weed Control
Program as follows:
one: monitoring to
include all verification of reports, documents, receipts and
invoices submitted for activities relating to the project. This
monitoring will be throughout the duration of the contract.
two: monitoring to
include all on the ground site monitoring done by ODA staff. Grantee
agrees to contact assigned ODA staff and Grant Analyst at start of
on the ground activities, this can be done via email, phone, or
written notification. This monitoring will be throughout the
duration of the contract.
to include all follow up activities that may be completed after the
duration of the contract.
a grant agreement has been signed between grantee, ODA and OWEB any
changes to the original submitted proposal must be approved by ODA
& OWEB, and amendments to the agreement shall be required.
projects are subject to additional paperwork at time of agreement.
understands that information submitted with this proposal will be
available on OGMS.
ODA Noxious Weed Staff
ODA staff members are available to assist you in developing your
proposal, feel free to contact anyone listed below.
the Oregon State Weed Board with an electronic version submitted
through FTP server upload: http://files.oda.state.or.us/?login=oswb.
Submit by mail one
SIGNED single-sided original
of your completed application. All documents must be submitted and
mailed by the application cut-off date listed on page 3. Applicants
will receive an email upon acceptance of the application once that
email is sent. The proposal is then considered complete as submitted
(except when additional information is requested by ODA staff or
OSWB Board member).
Title: Provide a
name using 6 words or less that can be used for the project on all
related correspondence and/or agreements.
Provide the county or counties the project is located in.
Please indicate the type of organization represented in the
Dollars Requested/Total Cost of Project:
Fill in the dollar figures as appropriate. Total cost of project
includes all cash/in-kind match contributions plus the amount being
requested from OSWB.
of Applicant or Organization:
The name of the person or organization applying for funding. This
should be the individual who receives all correspondence about the
project. See page 3 for information on eligible applicants.
Manager for Applicant or Organization:
The name and contact information for the applicant or organization-
who is responsible to carry out the implementation of the project
and is responsible for the documentation for the project.
name of the person and/or organization that will be responsible for
tracking and accounting for project funds, and compliance with the
grant agreement conditions.
all weeds pertaining to this project use common name, plus genus
and species. List
the primary habitat (upland, riparian, wetland, instream, or
estuary) for each weed, the method for treatment, net/gross acres
per weed species, and for chemical control list which herbicides
will be used, additionally list the timing for treatment activity.
Remember to list only state listed noxious weeds. (Appendix B).
Include estimated total number of acres (net/gross) for the
project, to prevent double counting your acreage use (Appendix C)
to help calculate the total treated acres.
your habitat type:
activities within the “riparian buffer”.
above the ordinary high water mark of the stream, and within the
floodplain of the stream, designed to improve habitat conditions.
projects designed to reduce erosion, improve water quality, increase
stream flow, promote native vegetation growth, and other watershed
benefits. Projects such as urban, rangeland and forest outside of
riparian buffers should fit within this designation.
in-channel activities designed to improve aquatic habitat conditions
a land area saturated with water either permanently or seasonally.
Activities that are designed to restore, protect, or improve wetland
habitat conditions fit this designation.
is a partly enclosed coastal body of water with one or more rivers
or streams flowing into it, and with a free connection to the open
sea. Activities that are designed to restore, protect, or improve
estuary habitat conditions fit this designation.
where the proposed project is located, regardless of the type of
project. Provide at a minimum; county project is located in, and
one latitude and longitude point of the project site(s).
this project exist within a designated weed district: Indicate
if the project exists within an established weed district as
authorized under ORS 569, if you do not know the answer to this
question contact any member of the ODA Noxious Weed staff listed on
this part of an established Cooperative Weed Management Area
if the project exists within a CWMA and provide the name of the
CWMA, if you do not know the answer to this question contact any
member of the ODA Noxious Weed staff listed on page 7.
your integrated pest management methods:
All activities must be directly related to the proposed project.
which type of control activities that you are proposing and check
all that apply. All activities must be directly related to the
project proposed. Use these activities to help guide you in
identifying your activities in the weed activities table.
you consulted with ODA staff:
Indicate if you have contacted a member of ODA Noxious Weed Control
Staff and the name of that individual or individuals.
this a landowner reimbursement project?
Projects that partially reimburse landowners for the cost of
implementing weed control. A landowner list including acreage by
weed species must accompany the proposal.
Provide a summary in 200 words (1000 characters) or less describing
what the project accomplishes and what problems will be addressed.
The information you provide will be used for project review and
OWEB reporting purposes and will be displayed to the general public
are you proposing to do? Give an overview of the project (1,300
words which is approximately 8,000 characters). Include
here if this is the next phase of a previously funded project be
sure to include details of past treatments such as successes and
failures, estimated acreage for treatment, method of control,
objectives and restoration component. Also, how this project
relates to other projects within the project area. It is important
be concise and keep this to the 1,300 word limit, but also give
enough details as outlined above. During
application review, review team members appreciate having
historical context for proposed projects.
portion is essential in the overall review process as it is shown to
the Oregon State Weed Board in advance of full review of the
a bulleted list: Explain the project goals and objectives
Is a Goal?A
goal is a broad statement of what you wish to accomplish. Goals are
broad, general, intangible, and abstract. A goal is really about
the final impact or outcome that you wish to bring about.
Is an Objective? A
goal is only as good as the objectives that go with it. The
objective represents a step toward accomplishing a goal. In
contrast to the goal, an objective is narrow, precise, tangible,
concrete, and can be measured.
A. Browning, in her Grant
Writing for Dummies,
suggests using the S.M.A.R.T.
method of writing your objectives. Make them Specific,
the following in mind when preparing your objectives:
your objectives in quantifiable terms.
your objectives in terms of outcomes, not process.
should specify the result of an activity.
should identify the target audience, community being served or
natural resource benefit.
need to be realistic and capable of being accomplished within the
the project part of an existing weed management plan?
Explain whether the work or site where work is proposed is
specifically identified in an existing management plan. If yes,
please be sure to include plan name, author, and date.
there additional partners (agencies, landowners, volunteers)? Who
are the additional partners and what are their roles and
Almost all projects have the cooperation of landowners,
professional advisors, organizations, and/or volunteers. Identify
these entities, approximately how much time/materials they are
contributing and what their role is in completing the project. Be
sure to list the amounts of other funds and the dollar value of
donated services and supplies.
elements of the project will OSWB funds be used for?
Be specific on the activities and timing of the project (include
month and year).
Describe in detail which elements of your project the Oregon State
Weed Board funding will be used toward.
does this project relate to other projects (BLM, USFS or local
projects) completed or planned?
If the project is related to work funded in part with another grant
from OWEB (i.e. restoration, land acquisition, or technical
assistance), list the OWEB grant number and briefly describe the
relationship to this proposal. Note how the project relates to
other watershed activities to demonstrate that the project is
does this project fit into the statewide and/or local weed
management objectives? Identify the county weed listing priority if
to the Oregon Noxious Weed Strategic Plan for a list of statewide
priorities as well as the state weed policy and classification
system for noxious weed listing priorities:
will restoration be a part of your project? If
restoration is not a component of this project please briefly
explain why. Example of restoration- re-seeding of a control site.
this project protects a high priority species or habitat, please
give a brief description of the species or habitat/land use
For example, protection of habitat for federally listed threatened
and endangered plant or animal species. If you do not know how to
answer this question contact an ODA staff member.
or salmon/steelhead habitat
This project is NOT specifically designed to benefit salmon or
you check this box do not answer supplemental question 18(A)
your project has a direct benefit to a salmon producing stream
indicate this here, check all streams that apply to your project
Expected Benefits: Write a brief description of the goals and
purpose of the project and how it is expected to benefit
salmon/steelhead habitat. If
your project has a direct benefit to a salmon producing stream
indicate this here, name the stream and if its highlighted in a plan
somewhere such as the Oregon Conservation Strategy.
will success be determined? What elements will be
monitored/evaluated and by whom, how often and for how long? Having
a monitoring plan in place is important to the success of all
projects, provide here the plan you have for monitoring your
is the long-term plan for this project? Who will maintain the
project after the grant and for how long? Is
there a plan for maintaining area/ project after grant funding has
Insurance and Policy Requirements
OWEB insurance requirements are split into two categories, 1)
general insurance requirements and 2) specialized insurance
requirements. General insurance refers to coverage considered best
practices for organizations conducting activities often implemented
by OWEB grantees. Specialized insurance refers coverage types and
amounts which fall outside the normal operations of an organization
conducting activities normally funded by OWEB.
premiums for general insurance types described in Table 1 should be
charged to OWEB’s “Grant Administration” budget category.
additional insurance coverage is required for a project (see Tables
2), the costs may be charged to OWEB’s “Other” budget
insurance requirements apply to all grantees receiving construction,
restoration, technical design, assessment or monitoring project
funds from OWEB. In addition grantees must ensure all contractors
and consultants hired under these projects to complete construction,
restoration, technical design, assessment or monitoring activities
will also carry the minimum insurance types and amounts described
below. The minimum insurance requirements do not apply to
contractors engaged in the following types of activities
facilitation, data analysis, web design, etc. Contractor insurance
limits do not apply to landowners when the grantee is contracting
with the landowner to perform work on the landowner’s property.
Process for documenting grantee insurance General Insurance
Requirements - No additional risk assessment is needed
1. Insurance Types and Coverage Amounts required for all
restoration, technical design, assessment or monitoring projects
receiving funds from OWEB.
per occurrence, $2,000,000 aggregate
combined single limit
2. Insurance Types and Coverage Amounts required depending on the
and herbicide applicator limited pollution coverage
per occurrence, $1,000,000 aggregate
projects when grantee employees are applying pesticide and
per occurrence with $1,000,000 aggregate
projects when grantee employees have a professional license and
are doing work that falls under that license.
Ethnic Impact Statement
form is used for informational purposes only and must be included
with the grant application.
600 of the 2013 Oregon Laws require applicants to include with each
grant application a racial and ethnic impact statement. The
statement provides information as to the disproportionate or unique
impact the proposed policies or programs may have on minority
persons in the State of Oregon if the grant is awarded to a
corporation or other legal entity other than natural persons,
“Minority persons” are defined in SB 463 (2013 Regular Session)
as women, persons with disabilities (as defined in ORS 174.107),
African-Americans, Hispanics, Asians or Pacific Islanders, American
Indians and Alaskan Natives.
check if the proposed grant project policies or programs could have
a disproportionate or unique positive impact on the minority
persons. If you checked numbers 1 or 2 on the Racial and Ethnic
Impact Statement, attach on a separate sheet of paper, with the
rationale for the existence of policies or programs having a
disproportionate or unique impact on minority persons in this state.
Further provide evidence of consultation with representative(s) of
the affected minority persons.
the proposed grant project policies or programs will have no
disproportionate or unique impact on minority persons, then check
the appropriate box.
and certify at the bottom of the page.
agencies/organizations from which funding is anticipated for the
proposed project. The Oregon State Weed Board requires 25% match for
projects. If you have questions with this requirement please
contact Tristen Berg, ODA Grant Program Coordinator at 503-986-4622.
all anticipated funding sources, and indicate the dollar value for
cash and in-kind contributions.
all funding please state within the “use of contribution”
column exactly what the cash/in-kind will be used for- include
a separate line for volunteers,
labor, or materials.
This will help the OSWB gain a better understanding of the roles
and responsibilities the partners will have with the project.
the appropriate box to denote if the funding status is secured or
the Amount/Value Column, provide a total dollar amount or value for
each funding source. Match should be directly related to the
noxious weed project.
OWEB funding is not eligible for match toward OSWB grants.
of Grant Award Conditions
each category and submitted along with your completed proposal.
this proposal is funded, you will be required to:
a Grant Agreement containing the terms and conditions for the
project implementation, release of funds, and documentation of
will be made only for work started after the effective date of the
grant agreement, unless special conditions have been placed by
ODA/OWEB releases the Grant Agreement, you will be required to:
all outstanding Final OWEB/ OSWB Reports from other grants.
signing the Grant Agreement, you will be required to:
in the Grant Agreement that prior to starting work on private land,
you have or will obtain cooperative agreements with the private
landowner(s). Exhibit D of the ODA/OWEB Grant Agreement may also
require you to submit copies of those agreements to ODA/OWEB prior
to the release of funds.
that monitoring information resulting from projects is public
what permits and licenses are required.
ODA/OWEB releases any payments, you will be required to:
that 25% match funding has been secured.
an OWEB Metrics Form.
copies of all applicable permits and licenses from local, state, or
federal agencies or governing bodies, or certify that permits and
licenses are not needed.
completing the project, you will be required to:
an OGMS Project Completion Report as required in the Grant
WAGES AND BENEFITS. List
position titles for in-house staff/applicant employees for whom
payroll taxes are paid. Include only costs charged to this grant.
Include number of hours, hourly rate and total.
supplies, materials and travel to be provided by non-staff
for project implementation. Include number of hours or acres, hourly
rate and total.
per diem, lodging, etc. Must use current State of Oregon rates.
and SUPPLIES. Refers
to items that are purchased by, or invoiced to the applicant and are
"used up" in the course of the project. Costs must be
directly related to the implementation of this grant.
portable equipment costing
more per unit. Must remain property of a governmental entity, tribe,
watershed council, SWCD, institution of higher learning or school
Grantee or landowner-owned equipment costs, small equipment repair,
project-specific printing, and items that do not fit other
(Use Appendix A to help guide you in allowable rates).
Not to exceed 10%
of Modified Total Direct Costs.
of the indirect cost methods- 10% indirect rate requested or No
reimbursement for indirect costs requested.
Choate, OWEB at 503-986-0184 firstname.lastname@example.org
be included or your application will automatically be rejected:
State Weed Board Project Budget.
and Ethnic Statement.
highlighting specific area of project activities.
(please use the same photo points you will use on interim progress
reporting and project completion reports should this project be
landowner reimbursement projects – landowner list with acreages
listed by weed species.
Appendix A - Allowable
per 10 hr day*
per 10 hr day*
types except ATV, RTV – such as truck mounted spray unit)
on federal rates)
per diem (based
on federal rates)
on federal rates)
* These rates are a compilation of
rates provided by various sources to the Nevada State Department of
Agriculture for their US Forest Service State and Private Forestry
Assistance Grants and The Oregon Department of Agricultures average
daily use rate of like equipment. These rates are simply a
recommendation, not standard set rates by any local, state or federal
entity. The rates will be used to help guide the OSWB in determining
if rates supplied within a proposal are inflated.
These rates are taken directly from the Federal allowable per diem
rates, the rates provided are merely the average rates for Oregon,
the OSWB recognizes that some projects exist within higher cost
counties additional rates for those counties can be found at:
Appendix B - Noxious Weed
Control Policy and Classification System
Weed” means any plant classified by the Oregon State Weed Board
that is injurious to public health, agriculture, recreation,
wildlife, or any public or private property.
weeds have become so thoroughly established and are spreading so
rapidly on private, state, county, and federally owned lands, that
they have been declared by ORS 569-350 to be a menace to public
welfare. Steps leading to eradication, where possible, and intensive
control are necessary. It is further recognized that the
responsibility for eradication and intensive control rests not only
on the private landowner and operator, but also on the county, state,
and federal government.
it shall be the policy of ODA to:
and classify weeds at the state level.
the establishment and spread of listed noxious weeds.
and implement the control or containment of infestations of listed
weed species and, if possible, eradicate them.
and manage a biological weed control program.
awareness of potential economic losses and other undesirable effects
of existing and newly invading noxious weeds, and to act as a
resource center for the dissemination of information.
and assist in the organization and operation of noxious weed control
programs with government agencies and other weed management
partnerships with county weed control officers, universities, and
other cooperators in the development of control methods.
statewide noxious weed surveys and weed control efficacy studies.
purpose of this Classification System is to:
as the ODA’s official guideline for prioritizing and implementing
noxious weed control projects.
the ODA in the distribution of available funds through Oregon State
Weed Board to assist county weed programs, cooperative weed
management groups, private landowners, and other weed management
as a model for the private and public sectors in developing noxious
weed classification systems.
for Determining Economic and Environmental Significance of Noxious
Weeds is Based Upon:
plant species that causes or has the potential to cause severe
production losses or increased control costs to the agricultural
and/or horticultural industries of Oregon.
plant species that has the potential to or does endanger native
flora and fauna by its encroachment into forest, range, and
plant species that has the potential or does hamper the full
utilization and enjoyment of recreational areas.
plant species that is poisonous, injurious, or otherwise harmful to
humans and/or animals.
plant that reproduces by seed capable of being dispersed over wide
areas or that is long-lived, or produced in large numbers.
plant species that reproduces and spreads by tubers, creeping roots,
stolons, rhizomes, or other natural vegetative means.
weed of known economic importance which occurs in Oregon in small
enough infestations to make eradication/containment possible; or not
known to occur, but its presence in neighboring states makes future
occurrence seem imminent.
weed of economic or ecological importance and of limited
distribution in Oregon.
weed that has not infested the full extent of its potential habitat
plant species that is not easily controlled with current management
practices such as chemical, cultural, biological, and physical
Weed Control Classification Definitions
weeds, for the purpose of this system, shall be listed as either A or
B, and may be added to the T List, as directed by the Oregon State
– a weed of known economic importance which occurs in the state in
small enough infestations to make eradication or containment
possible; or is not known to occur, but its presence in neighboring
states make future occurrence in Oregon seem imminent (Table I).
Infestations are subject to eradication or intensive control when and
– a weed of economic importance which is regionally abundant, but
which may have limited distribution in some counties (Table II).
to intensive control at the state, county or regional level as
determined on a site specific, case-by-case basis. Where
implementation of a fully integrated statewide management plan is not
feasible, biological control (when available) shall be the primary
a designated list of weed species is selected that will be the focus
for prevention and control by the Noxious Weed Control Program.
Action against these weeds will receive priority. T
listed noxious weeds are designated by the Oregon State Weed Board
and directs ODA to develop and implement a statewide management
plan. T listed noxious weeds are species selected from either the A
or B list.
I: A Listed weeds
floating heart (T)
murale, A. corsicum
Indicates weeds targeted for biocontrol (T)
T designated species
II: B listed weeds
armeniacus (R. procerus, R. discolor)
davidii (B. variabilis)
helix (H. hibernica)
stoebe (C. maculosa)
Indicates weeds targeted for biocontrol (T) T
of B listed weeds
arundinacea var. Picta
jacobaea (Jacobaea vulgaris)
primrose, floating primrose-willow, large-flower primrose willow
peploides, L. hexapetala, L. grandiflora
Indicates weeds targeted for biocontrol (T)
T designated species
C – Acreage
report acreage by weed species treated (net treated area) and total
acres of the project area (gross). To avoid double counting acres
where species overlap, estimate the acres of each species and use
that for the totals.
example: 20 total project acres were treated. Within this area 3
acres of just diffuse knapweed and 2 acres of just spotted knapweed
were treated. In an area where the populations overlap an additional
3 acres were treated. About half of the overlapping area was spotted
and the other diffuse knapweed.