{"component": "definition", "props": {"groups": [{"snippet": "means paper or electronic written material that contains information that is critical for accessing OPP\u2019s programs, services, or activities, or is required by law. Vital documents may include grievance forms, notification to prisoners (such as rule violations, transfers, and grievance responses), prisoner handbooks, sick call forms, and request for service forms.", "size": 7, "samples": [{"hash": "2JOCsG1uvhm", "uri": "https://www.justice.gov/sites/default/files/crt/legacy/2012/12/12/opp_proposeddecree_12-11-12.pdf", "label": "www.justice.gov", "score": 6.470225811, "published": false}, {"hash": "cDoITKR4yfq", "uri": "https://www.clearinghouse.net/chDocs/public/JC-LA-0028-0011.pdf", "label": "www.clearinghouse.net", "score": 6.470225811, "published": false}, {"hash": "hv0DBPW7Iuw", "uri": "https://www.laed.uscourts.gov/sites/default/files/oppconsent/03182013_Joint_Statement.pdf", "label": "www.laed.uscourts.gov", "score": 4.6153321266, "published": false}], "snippet_links": [{"key": "written-material", "type": "clause", "offset": [26, 42]}, {"key": "required-by-law", "type": "definition", "offset": [147, 162]}, {"key": "grievance-forms", "type": "definition", "offset": [192, 207]}, {"key": "notification-to", "type": "clause", "offset": [209, 224]}, {"key": "rule-violations", "type": "clause", "offset": [244, 259]}, {"key": "grievance-responses", "type": "clause", "offset": [276, 295]}, {"key": "sick-call", "type": "clause", "offset": [318, 327]}, {"key": "service-forms", "type": "clause", "offset": [351, 364]}], "hash": "951b7208b85c7695d9cdbb03c6ee7986", "id": 1}, {"snippet": "means applications, notices, complaint forms, legal contracts, and outreach materials published by a covered entity in a tangible format that inform individuals about their rights or eligibility requirements for benefits and participation.", "size": 3, "samples": [{"hash": "3qNUEXMbGWn", "uri": "https://dchr.dc.gov/sites/default/files/dc/sites/dchr/service_content/attachments/language_access_policy_21_01.pdf", "label": "dchr.dc.gov", "score": 10.90828228, "published": false}, {"hash": "knzSvf1PPRd", "uri": "http://app.oig.dc.gov/news/PDF/release09/Final-DOC-Report-9-8.pdf", "label": "app.oig.dc.gov", "score": 10.1704311371, "published": false}], "snippet_links": [{"key": "outreach-materials", "type": "definition", "offset": [67, 85]}, {"key": "covered-entity", "type": "definition", "offset": [101, 115]}, {"key": "benefits-and-participation", "type": "clause", "offset": [212, 238]}], "hash": "4c14a5b4fc62ed9fd5cc063b819f0716", "id": 2}, {"snippet": "means applications, notices, complaint forms, legal contracts, and outreach materials published by a covered entity in a tangible format that inform individuals about their rights or eligibility requirements for benefits and participation. The term \u201cvital documents\u201d shall include tax-related educational and outreach materials produced by the Office of Tax and Revenue, but shall not include tax forms and instructions.", "size": 2, "samples": [{"hash": "uhTcN3rMVx", "uri": "https://www.lep.gov/resources/2008_Conference_Materials/DCLanguageAccessActof2004.pdf", "label": "www.lep.gov", "score": 10.1704311371, "published": false}, {"hash": "9qDqd6akII3", "uri": "http://app.ocp.dc.gov/pdf/dhct-2012-b-0020_att1.pdf", "label": "Service Contract", "score": 9.8131418228, "published": false}], "snippet_links": [{"key": "outreach-materials", "type": "definition", "offset": [67, 85]}, {"key": "covered-entity", "type": "definition", "offset": [101, 115]}, {"key": "benefits-and-participation", "type": "clause", "offset": [212, 238]}, {"key": "the-term", "type": "definition", "offset": [240, 248]}, {"key": "the-office", "type": "clause", "offset": [340, 350]}, {"key": "tax-forms", "type": "definition", "offset": [393, 402]}], "hash": "63f15e730053be72a0d432485dd404b3", "id": 3}, {"snippet": "means generic widely used written materials of the PHA including:", "size": 2, "samples": [{"hash": "96jbkDcpPnK", "uri": "https://cdn.prod.website-files.com/61d64d5f9d24da33de8c58ab/671695d7745925b93d587bda_241017%20ACOP.pdf", "label": "cdn.prod.website-files.com", "score": 19.5122432709, "published": false}, {"hash": "7RqHnDMzU2p", "uri": "http://www.hpha.hawaii.gov/documents/ACOP-20170421/ACOP%20Chapter%201%20%20FINAL%20042117.pdf", "label": "www.hpha.hawaii.gov", "score": 7.6509242058, "published": false}], "snippet_links": [{"key": "written-materials", "type": "definition", "offset": [26, 43]}], "hash": "a410e9f3d671edfa7f34d1a6066957c0", "id": 4}, {"snippet": "means documents that affect a person's", "size": 2, "samples": [{"hash": "eowVv7UP0T1", "uri": "https://www.ilga.gov/documents/legislation/103/HB/PDF/10300HB3222sam001.pdf", "label": "www.ilga.gov", "score": 16.3825607984, "published": false}, {"hash": "gU2vReyrwfp", "uri": "https://www.ilga.gov/legislation/103/HB/PDF/10300HB3222lv.pdf", "label": "www.ilga.gov", "score": 15.2168493271, "published": false}], "snippet_links": [{"key": "a-person", "type": "clause", "offset": [28, 36]}], "hash": "ffd6f138b71dd9217152270cb9e91b1f", "id": 5}, {"snippet": "means printed documents that provide important information necessary to access or participate in services, programs, and activities of a state agency or covered entity including, but not limited to applications, outreach materials, and written notices of rights, denials,", "size": 1, "samples": [{"hash": "k3nQHophPg6", "uri": "https://www.lep.gov/sites/lep/files/resources/LanguageAccessHRS371%2BhhsRv.pdf", "label": "www.lep.gov", "score": 10.8713207245, "published": false}], "snippet_links": [{"key": "printed-documents", "type": "clause", "offset": [6, 23]}, {"key": "important-information", "type": "definition", "offset": [37, 58]}, {"key": "in-services", "type": "clause", "offset": [94, 105]}, {"key": "state-agency", "type": "clause", "offset": [137, 149]}, {"key": "covered-entity", "type": "definition", "offset": [153, 167]}, {"key": "not-limited", "type": "clause", "offset": [183, 194]}, {"key": "outreach-materials", "type": "definition", "offset": [212, 230]}, {"key": "written-notices", "type": "clause", "offset": [236, 251]}, {"key": "of-rights", "type": "clause", "offset": [252, 261]}], "hash": "7b6eae509f301f5fd112ae2a89d1aa4f", "id": 6}, {"snippet": "means applications, notices, complaint forms, legal contracts, 9", "size": 1, "samples": [{"hash": "8ikVLBmpygZ", "uri": "http://app.ocp.dc.gov/pdf/DCHC-2007-R-0020_Att.pdf", "label": "app.ocp.dc.gov", "score": 5.0, "published": false}], "snippet_links": [], "hash": "87bb64acb0ec6fd3059b480f8dda49e0", "id": 7}, {"snippet": "means documents that affect 2or provide", "size": 1, "samples": [{"hash": "7dRCQFCZ1Y9", "uri": "https://pub.njleg.state.nj.us/Bills/2022/AL23/263_.PDF", "label": "pub.njleg.state.nj.us", "score": 9.1444215775, "published": false}], "snippet_links": [], "hash": "05f382337c0e3d4fd91b74d5cb970584", "id": 8}, {"snippet": "means materials that provide essential information for accessing basic city services and benefits or for which actual consequences could result if the information were not provided. Examples of vital documents may include but are not limited to:", "size": 1, "samples": [{"hash": "5jHIYWlFka2", "uri": "https://static.spokanecity.org/documents/officialgazettes/2023/10/official-gazette-2023-10-25.pdf", "label": "static.spokanecity.org", "score": 18.5221176147, "published": false}], "snippet_links": [{"key": "essential-information", "type": "definition", "offset": [29, 50]}, {"key": "services-and-benefits", "type": "clause", "offset": [76, 97]}, {"key": "the-information", "type": "clause", "offset": [147, 162]}, {"key": "examples-of", "type": "clause", "offset": [182, 193]}, {"key": "not-limited", "type": "clause", "offset": [230, 241]}], "hash": "1b2de8a1dd1c5d05d3854219cdfdd6e6", "id": 9}, {"snippet": "means court documents that are required to be identified and translated into commonly encountered languages by the Court of Justice pursuant to the United States Department of Justice Guidance.", "size": 1, "samples": [{"hash": "gsccx6dR4JD", "uri": "https://kycourts.gov/Documents/response-audit/language-access-plan-procedures.pdf", "label": "kycourts.gov", "score": 8.9233398438, "published": false}], "snippet_links": [{"key": "court-documents", "type": "definition", "offset": [6, 21]}, {"key": "court-of-justice", "type": "clause", "offset": [115, 131]}, {"key": "the-united-states", "type": "definition", "offset": [144, 161]}, {"key": "department-of-justice", "type": "definition", "offset": [162, 183]}], "hash": "ca06df2f5ea1c78cfb482c159033d56a", "id": 10}], "next_curs": "ClwSVmoVc35sYXdpbnNpZGVyY29udHJhY3RzcjgLEhpEZWZpbml0aW9uU25pcHBldEdyb3VwX3Y1NiIYdml0YWwtZG9jdW1lbnRzIzAwMDAwMDBhDKIBAmVuGAAgAA==", "definition": {"snippet": "means paper or electronic written material that contains information that is critical for accessing OPP\u2019s programs, services, or activities, or is required by law. Vital documents may include grievance forms, notification to prisoners (such as rule violations, transfers, and grievance responses), prisoner handbooks, sick call forms, and request for service forms.", "title": "Vital documents", "size": 30, "id": "vital-documents", "examples": ["<strong>Vital documents</strong> are defined as depending on the importance of the program, information, encounter, or service involved, and the consequence to the LEP person if the information in question is not provided accurately or in a timely manner.", "<strong>Vital documents</strong>, including notices relating to consent, verification of status, and contesting verification failures should be translated.", "<strong>Vital documents</strong>, including notices relating to consent, verification of status, and contesting status determinations should be translated.", "<strong>Vital documents</strong> may include Miranda warnings, complaint forms, and other <strong>vital documents</strong> (as further set forth in Part II.C.2 below).", "The CHC-MCO must make all <strong>Vital documents</strong> disseminated to English speaking Participants available in the prevalent languages designated by the Department.", "The CHC-MCO must post <strong>Vital documents</strong> on its website and a location that is prominent and Readily Accessible and inform Participants that the information is available in paper form without charge upon request.", "<strong>Vital documents</strong> will be translated for each eligible LEP language group in our service area that constitutes 5% or 1,000, whichever is less, of the population of persons eligible to be served or likely to be encountered.", "<strong>Vital documents</strong> may be produced by the plan, a contracted health care service provider, or contracted administrative services provider.", "<strong>Vital Documents</strong> Vital documents are materials deemed critical to accessing the health plan and its benefits.", "<strong>Vital documents</strong>, including notices relating to consent, verification of status and contesting verification failures should be translated."], "related": [["material-documents", "Material Documents", "Material Documents"], ["environmental-documents", "Environmental Documents", "Environmental Documents"], ["parent-organizational-documents", "Parent Organizational Documents", "Parent Organizational Documents"], ["control-documents", "Control Documents", "Control Documents"], ["new-organizational-documents", "New Organizational Documents", "New Organizational Documents"]], "related_snippets": [], "updated": "2025-07-10T05:58:13+00:00"}, "json": true, "cursor": ""}}