{"component": "definition", "props": {"groups": [{"snippet_links": [{"key": "official-records", "type": "definition", "offset": [10, 26]}, {"key": "the-director", "type": "clause", "offset": [35, 47]}, {"key": "located-in", "type": "definition", "offset": [56, 66]}, {"key": "office-of-the", "type": "clause", "offset": [71, 84]}, {"key": "public-procurement-unit", "type": "definition", "offset": [102, 125]}], "snippet": "means the official records file of the director whether located in the office of the director or at a public procurement unit. 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The Procurement File shall include (electronic or paper) the following: list of notified vendors; final Solicitation; Solicitation amendments; Initial Qualification Submittals, bids and Offers; Offer revisions; BAFOs; negotiations; clarifications; final evaluation reports; and additional information, if requested by WIFA. 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It includes, at a minimum, the rationale for the method of Procurement, the selection of the contract type, the reasons for selection or rejection of the contractor, and the basis for the contract price.", "samples": [{"hash": "feVkjle4bvC", "uri": "https://www.atptx.org/docs/librariesprovider3/board/2021-atp-board-docs/atp-2021-027-procurement-policy-attachment.pdf?sfvrsn=84b1f6ae_2", "label": "www.atptx.org", "score": 11.0273780823, "published": false}, {"hash": "jPuhHv6apbc", "uri": "https://www.atptx.org/docs/librariesprovider3/legal/policies/atp-procurement-policy-and-guidelines---september-2021.pdf?sfvrsn=f435d292_1", "label": "www.atptx.org", "score": 10.8590011597, "published": false}, {"hash": "UZGEao0U3U", "uri": "https://www.atptx.org/docs/librariesprovider3/about/procurement-documents/atp-procurement-policy-and-guidelines.pdf?sfvrsn=84eaae49_8", "label": "www.atptx.org", "score": 10.8590011597, "published": false}], "size": 4, "hash": "249383eee3014e7244cde7cd52685600", "id": 7}, {"snippet_links": [{"key": "record-keeping-system", "type": "clause", "offset": [17, 38]}, {"key": "paper-copy", "type": "definition", "offset": [51, 61]}, {"key": "electronic-format", "type": "definition", "offset": [72, 89]}, {"key": "authorized-persons", "type": "clause", "offset": [149, 167]}, {"key": "for-purposes-of", "type": "clause", "offset": [168, 183]}], "snippet": "means a physical record keeping system, whether in paper copy and/or in electronic format, that maintains records of all procurements, accessible to authorized persons for purposes of review, reference, audit, or reporting.", "samples": [{"hash": "i6nEiQCqmES", "uri": "https://www.waterburylandbank.org/application/files/9717/4524/2766/WLB_Procurement_Policy_-_revised_approved_4-14-25.pdf", "label": "www.waterburylandbank.org", "score": 18.2827312699, "published": false}, {"hash": "8cQffDutybf", "uri": "https://www.waterburylandbank.org/application/files/2416/7165/2315/WLB_Procurement_Policy_1-27-22.pdf", "label": "www.waterburylandbank.org", "score": 9.4284734726, "published": false}, {"hash": "gr7UnFFmJrN", "uri": "https://www.cilba.org/wp-content/uploads/2020/09/CILBA-Procurement-Policy-FINAL-for-website.pdf", "label": "www.cilba.org", "score": 8.3524980545, "published": false}], "size": 3, "hash": "43705d6be0d156f06d76bde7070e68a8", "id": 8}, {"snippet_links": [{"key": "work-order", "type": "clause", "offset": [45, 55]}, {"key": "contract-administration", "type": "clause", "offset": [60, 83]}], "snippet": "means any solicitation, contract, amendment, work order, or contract administration files, separately or collectively.", "samples": [{"hash": "5H5hMlBE2kz", "uri": "https://records.sos.state.or.us/ORSOSWebDrawer/Record/8042455/file/browserviewable?inline=true", "label": "records.sos.state.or.us", "score": 14.3528661728, "published": false}, {"hash": "iTfFCkaGghB", "uri": "https://records.sos.state.or.us/ORSOSWebDrawer/Record/8179039/File/document", "label": "records.sos.state.or.us", "score": 9.0982017517, "published": false}, {"hash": "zWrnzWQmsE", "uri": "http://records.sos.state.or.us/ORSOSWebDrawer/Record/8042671/File/document", "label": "records.sos.state.or.us", "score": 8.6878852844, "published": false}], "size": 3, "hash": "d5bdb739b90c1bd3e5393f08e6fc41e7", "id": 9}, {"snippet_links": [{"key": "location-of", "type": "definition", "offset": [10, 21]}, {"key": "required-documentation", "type": "clause", "offset": [26, 48]}, {"key": "related-to", "type": "definition", "offset": [49, 59]}, {"key": "as-required-by", "type": "clause", "offset": [73, 87]}, {"key": "these-rules", "type": "definition", "offset": [88, 99]}, {"key": "the-county", "type": "clause", "offset": [167, 177]}, {"key": "record-retention-requirements", "type": "clause", "offset": [180, 209]}, {"key": "subject-to", "type": "clause", "offset": [237, 247]}, {"key": "public-record-requests", "type": "clause", "offset": [248, 270]}], "snippet": "means the location of all required documentation related to procurements as required by these rules, OAR, or ORS. Such file must be accessible by multiple staff, meet the County\u2019s record retention requirements, and in most cases will be subject to public record requests.", "samples": [{"hash": "8uWLumEnnlm", "uri": "https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_3585797/File/Government/BCC/2024/2024_AGENDAS/102224agenda/T.8.A.pdf", "label": "cdnsm5-hosted.civiclive.com", "score": 17.4592533112, "published": false}, {"hash": "eK8zCjGyZNr", "uri": "https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_3585797/Image/Financial%20Services/LM20%20Effective%201-1-2025.pdf", "label": "cdnsm5-hosted.civiclive.com", "score": 16.8584976196, "published": false}], "size": 2, "hash": "868a8bb502e96e91c0b5458b0c6d3c67", "id": 10}], "next_curs": "Cl0SV2oVc35sYXdpbnNpZGVyY29udHJhY3RzcjkLEhpEZWZpbml0aW9uU25pcHBldEdyb3VwX3Y1NiIZcHJvY3VyZW1lbnQtZmlsZSMwMDAwMDAwYQyiAQJlbhgAIAA=", "definition": {"title": "Procurement file", "snippet": "means the official records file of the director whether located in the office of the director or at a public procurement unit. The procurement file shall include (electronic or paper) the following:", "size": 90, "id": "procurement-file", "examples": ["These quotations are then registered in the Councils Records Management Systems in the FRAC Project <strong>Procurement file</strong> (no."], "related": [["procurement-code", "Procurement Code", "Procurement Code"], ["technical-safeguards", "Technical safeguards", "Technical safeguards"], ["procurement-plan", "Procurement Plan", "Procurement Plan"], ["contract-file", "Contract File", "Contract File"], ["master-file", "Master File", "Master File"]], "related_snippets": [], "updated": "2025-07-24T04:27:51+00:00"}, "json": true, "cursor": ""}}