AGREEMENT BY AND BETWEEN
Goleta National Bank
Goleta, California
and
The Office of the Comptroller of the Currency
Goleta National Bank, Goleta, California (Bank) and the Comptroller of the
Currency of the United States of America (Comptroller) wish to protect the
interests of the depositors, other customers, and shareholders of the Bank, and,
toward that end, wish the Bank to operate safely and soundly and in accordance
with all applicable laws, rules and regulations.
The Comptroller, through his National Bank Examiner, has examined the Bank,
and his findings are contained in the Report of Examination dated July 6, 1999
(XXX).
In consideration of the above premises, it is agreed, between the Bank, by
and through its duly elected and acting Board of Directors (Board), and the
Comptroller, through his authorized representative, that the Bank shall operate
at all times in compliance with the articles of this Agreement.
ARTICLE I
JURISDICTION
------------
(1) This Agreement shall be construed to be a "written agreement
entered into with the agency" within the meaning of 12 U.S.C, Sec. 1818(b)(1).
(2) This Agreement shall be construed to be a "written agreement
between such depository institution and such agency" within the meaning of 12
U.S.C. Sec. 18l8(e)(1) and 12 U.S.C. Sec. 1818(i)(2).
(3) This Agreement shall be construed to be a "formal written
agreement" within the meaning of 12 C.F.R. Sec. 5.51(c)(6)(ii). See 12 U.S.C.
---
Sec. 1831i.
(4) This Agreement shall be construed to be a "written agreement"
within the meaning of 12 U.S.C. Sec. 1818(u)(1)(A).
ARTICLE II
PROGRESS REPORTING - MONTHLY
----------------------------
(1) The Board shall submit monthly progress reports to the Director for
Special Supervision/Fraud, Mail Stop 6-4, 000 X. Xxxxxx, XX, Xxxxxxxxxx, XX
00000. These reports shall set forth in detail:
(a) actions taken since the prior progress report to comply with each
Article of the Agreement;
(b) results of those actions; and
(c) a description of the actions needed to achieve full compliance
with each Article of this Agreement.
(2) The progress reports should also include any actions initiated by
the Board and the Bank pursuant to the criticisms and comments in the Report of
Examination or in any future Report of Examination.
(3) The first progress report shall be submitted for the period ending
April 30, 2000 and will be due within fifteen (15) days of that date.
Thereafter, progress reports will be due within fifteen (15) days after the
month end.
ARTICLE III
CONCENTRATIONS
--------------
(1) Within thirty (30) days, the Board shall adopt, implement, and
thereafter ensure Bank adherence to a written asset diversification program
consistent with 12 C.F.R. Sec. 34, OCC
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Bulletin 99-38, and OCC Banking Circular 255. The program shall include, but not
necessarily be limited to, the following:
(a) a review of the balance sheet to identify any concentrations of
credit;
(b) a written analysis of any concentration of credit identified
above in order to identify and assess the inherent credit,
liquidity, and interest rate risk;
(c) policies and procedures to control and monitor concentrations of
credit;
(d) an action plan approved by the Board to reduce the risk of any
concentration deemed imprudent in the above analysis; and
(e) specific plans to reduce the HLTV concentration, exclusive of
loans brought back from the securitizations, to 100% of capital
by September 30, 2000.
(2) For purposes of this Article, a concentration of credit is as
defined in Section 216 of the Comptroller's Handbook for National Bank
----------------------------------------
Examiners.
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(3) The Board shall ensure that future concentrations of credit are
subjected to the analysis required by subparagraph (b) and mat the analysis
demonstrates that the concentration will not subject the Bank to undue credit or
interest rate risk.
(4) The Board shall forward a copy of the written asset diversification
program and any analysis performed on existing or potential concentrations of
credit to the Director for Special Supervision/Fraud immediately following the
review.
(5) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article,
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ARTICLE IV
CAPITAL PLAN AND HIGHER MINIMUMS
--------------------------------
(1) The Bank shall achieve by September 30, 2000 and thereafter
maintain the following capital levels (as defined in 12 C.F.R. Part 3):
(a) Total capital at least equal to twelve percent (12%) of
risk-weighted assets;
(b) Tier 1 capital at least equal to seven percent (7%) of adjusted
total assets.
(2) Within sixty (60) days, the Board shall develop, implement, and
thereafter ensure Bank adherence to a three year capital program. The program
shall include:
(a) specific plans for the maintenance of adequate capital that may
in no event be less than the requirements of paragraph (1);
(b) projections for growth and capital requirements based upon a
detailed analysis of the Bank's assets, liabilities, earnings,
fixed assets, and off-balance sheet activities;
(c) projections of the sources and timing of additional capital to
meet the Bank's current and future needs;
(d) the primary source(s) from which the Bank will strengthen its
capital structure to meet the Bank's needs;
(e) contingency plans that identify alternative methods should the
primary source(s) under (d) above not be available; and
(f) a dividend policy that permits the declaration of a dividend
only:
(i) when the Bank is in compliance with its approved capital
program;
(ii) when the Bank is in compliance with 12 U.S.C. Sec. 56
and 60; and
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(iii) with the prior written approval of the Director for Special
Supervision/Fraud.
(3) Upon completion, the Bank's capital program shall be submitted to
the Director for Special Supervision/Fraud for approval. Upon approval by the
Director for Special Supervision/Fraud, the Bank shall implement and adhere to
the capital program. The Board shall review and update the Bank's capital
program on an annual basis, or more frequently if necessary. Copies of the
reviews and updates shall be submitted to the Director for Special
Supervision/Fraud.
(4) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article.
ARTICLE V
GROWTH RESTRICTIONS
-------------------
(1) The Bank shall not permit its average total assets during any
calendar quarter to exceed its average total assets during the preceding
calendar quarter unless:
(a) the Bank's capital restoration program pursuant to Article IV has
been accepted and approved by the Director for Special
Supervision and Fraud; and
(b) any increase in total assets is consistent with the strategic and
capital plans submitted pursuant to this Agreement.
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ARTICLE VI
ALLOWANCE FOR LOAN AND LEASE LOSSES
-----------------------------------
(1) The Board shall review the adequacy of the Bank's Allowance for
Loan and Lease Losses (Allowance) and shall establish a program for the
maintenance of an adequate Allowance. This review and program shall be designed
in light of the comments on maintaining a proper Allowance found in the
Allowance for Loan and Lease Losses booklet of the Comptroller's Handbook, and
----------------------
shall focus particular attention on the following factors:
(a) results of the Bank's internal loan review;
(b) results of the Bank's external loan review;
(c) an estimate of inherent loss exposure on each significant credit;
(d) loan loss experience;
(e) trends of delinquent and nonaccrual loans;
(f) concentrations of credit in the Bank; and
(g) present and prospective economic conditions.
(2) The program shall provide for a review of the Allowance by the
Board at least once each calendar quarter. Any deficiency in the Allowance shall
be remedied in the quarter it is discovered, prior to the filing of the
Consolidated Reports of Condition and Income, by additional provisions from
earnings. Written documentation shall be maintained indicating the factors
considered and conclusions reached by the Board in determining the adequacy of
the Allowance.
(3) A copy of the Board's program shall be submitted to the Director
for Special Supervision/Fraud for review.
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(4) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article.
ARTICLE VII
BOARD TO ENSURE COMPETENT MANAGEMENT
------------------------------------
(1) Within sixty (60) days, the Board shall ensure that the Bank has
competent management in place on a full-time basis in its senior executive
positions to carry out the Board's policies, ensure compliance with this
Agreement, applicable laws, rules and regulations, and manage the day-to-day
operations of the Bank in a safe and sound manner.
(2) Within sixty (60) days, the Board shall review the capabilities of
the Bank's management to perform present and anticipated duties and the Board
will determine whether management changes should be made, including the need for
additions to or deletions from current management.
(3) For incumbent officers in the senior executive positions mentioned
in Paragraph (1) of this Article, the Board shall within sixty (60) days assess
each of these officers' experience, other qualifications and performance
compared to the position's description, duties and responsibilities.
(4) If the Board determines that an officer will continue in his/her
position but that the officer's depth of skills needs improvement, the Board
will within thirty (30) days of the assessment in Paragraph (3) of this Article,
develop and implement a written program, with specific time frames, to improve
the officer's supervision and management of the Bank. At a minimum the written
program shall include:
(a) an education program designed to ensure that the officer has
skills and abilities necessary to supervise effectively;
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(b) a program to improve the effectiveness of the officer;
(c) objectives by which the officer's effectiveness will be measured;
and
(d) a performance appraisal program for evaluating performance
according to the position's description and responsibilities and
for measuring performance against the Bank's goals and
objectives.
Upon completion, a copy of the written program shall be submitted to the
Director for Special Supervision/Fraud.
(5) Prior to the appointment of any individual to an executive officer
position, the Board shall submit to the Director for Special Supervision/Fraud
the following information:
(a) the information sought in the "Changes in Directors and Senior
Executive Officers" booklet of the Comptroller's Corporate
-----------------------
Manual, together with a legible fingerprint card for the proposed
------
individual;
(b) a written statement of the Board's reasons for selecting the
proposed officer; and
(c) a written description of the proposed officer's duties and
responsibilities.
(6) The Director for Special Supervision/Fraud shall have the power of
veto over the employment of the proposed executive officer. However, the failure
to exercise such veto power shall not constitute an approval or endorsement of
the proposed officer.
(7) The requirement to submit information and the prior veto provisions
of this Article are based on the authority of 12 U.S.C. Sec. 1818(b)(6)(E) and
do not require the Comptroller to complete his/her review and act on any such
information or authority within ninety (90) days.
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ARTICLE VIII
STRATEGIC PLAN
--------------
(1) Within ninety (90) days, the Board shall adopt, implement, and
thereafter ensure Bank adherence to a written strategic plan for the Bank
covering at least a three-year period. The strategic plan shall establish
objectives for the Bank's overall risk profile, earnings performance, growth,
balance sheet mix, off-balance sheet activities, liability structure, capital
adequacy, reduction in the volume of nonperforming assets, product line
development and market segments that the Bank intends to promote or develop,
together with strategies to achieve those objectives and, at a minimum, include:
(a) a mission statement that forms the framework for the
establishment of strategic goals and objectives;
(b) an assessment of the Bank's present and future operating
environment;
(c) the development of strategic goals and objectives to be
accomplished over the short and long term;
(d) an identification of the Bank's present and future product lines
(assets and liabilities) that will be utilized to accomplish the
strategic goals and objectives established in (1)(c) of this
Article;
(e) an evaluation of the Bank's internal operations, staffing
requirements, board and management information systems and
policies and procedures for their adequacy and contribution to
the accomplishment of the goals and objectives developed under
(1)(c) of this Article;
(f) a management employment and succession program to promote the
retention and continuity of capable management;
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(g) product line development and market segments that the Bank
intends to promote or develop;
(h) an action plan to improve bank earnings and accomplish identified
strategic goals and objectives, including individual
responsibilities, accountability and specific time frames;
(i) a financial forecast to include projections for major balance
sheet and income statement accounts and desired financial ratios
over the period covered by the strategic plan;
(j) control systems to mitigate risks associated with planned new
products, growth, or any proposed changes in the Bank's operating
environment;
(k) specific plans to establish responsibilities and accountability
for the strategic planning process, new products, growth goals,
or proposed changes in the Bank's operating environment; and
(l) systems to monitor the Bank's progress in meeting the plan's
goals and objectives.
(2) Upon adoption, a copy of the plan shall be forwarded to the
Director for Special Supervision/Fraud for review.
(3) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the plan developed
pursuant to this Article.
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ARTICLE IX
RISK MANAGEMENT
---------------
(1) Within sixty (60) days, the Board shall develop, implement, and
thereafter ensure Bank adherence to a written risk management program to
include, at a minimum, the following:
(a) identification of existing credit, interest rate, liquidity,
transaction, compliance, strategic, reputation, price, and
foreign currency translation risks, and a written analysis of
those risks;
(b) action plans and time frames to reduce risks where exposure is
high, particularly with regard to credit risk, which impacts
directly on liquidity, compliance, strategic, and reputation
risks, as more fully discussed in the Report of Examination;
(c) policies, procedures or standards which limit the degree of risk
the Board is willing to incur, consistent with the strategic plan
and the Bank's financial condition. This includes analyzing and
limiting the risks associated with any new lines of business
which the Board undertakes. The procedures shall ensure that
strategic direction and risk tolerances are effectively
communicated and followed throughout the Bank and should describe
the actions to be taken where noncompliance with risk policies is
identified;
(d) systems to measure and control risks within the Bank. Measurement
systems should provide timely and accurate risk reports by
customer, by department or division, and bankwide as appropriate;
and
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(e) procedures to ensure that Bank employees have the necessary
skills to supervise effectively the current and the new business
risks within the Bank, and procedures to describe the actions to
be taken to address deficiencies in staff levels and skills.
The risk management program shall be consistent with the Bank Supervision
Process booklet, EP-SUP, of the Comptroller's Handbook.
----------------------
(2) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article.
ARTICLE X
CALL REPORTS
------------
(1) Within sixty (60) days, the Board shall cause the Bank to refile
amended Reports of Condition and Income for the periods ending December 31,
1998, March 31, 1999, June 30, 1999, September 30, 1999, and December 31, 1999
to reflect accounting adjustments surrounding the reversal of securitization
accounting.
(2) Within forty-five (45) days, the Board shall adopt and cause the
Bank to implement policies and procedures, in accordance with the Instructions
------------
for Preparation of Consolidated Reports of Condition and Income, to ensure that
---------------------------------------------------------------
all official and regulatory reports filed by the Bank accurately reflect the
Bank's condition as of the date that such reports are submitted. Thereafter the
Board shall ensure Bank adherence to the policies and procedures adopted
pursuant to this Article.
(3) Upon completion of the policies, the Board shall submit a copy of
the policies to the Director for Special Supervision/Fraud.
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(4) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the policies
developed pursuant to this Article.
ARTICLE XI
CONSUMER COMPLIANCE PROGRAM
---------------------------
(1) Within thirty (30) days, the Bank shall adopt, implement, and
thereafter ensure adherence to a written consumer compliance program designed to
ensure that the Bank is operating in compliance with all applicable consumer
protection laws, rules and regulations. This program shall include, but not be
limited to:
(a) a written description of the duties and responsibilities of the
compliance officer;
(b) adequate internal controls to ensure compliance with consumer
protection laws, rules, and regulations;
(c) the preparation of a policies and procedures manual covering all
consumer protection laws, rules and regulations for use by
appropriate Bank personnel in the performance of their duties and
responsibilities;
(d) semiannual updates of the written policies and procedures manual
to ensure it remains current;
(e) an audit program to test for compliance with consumer protection
laws, rules and regulations;
(f) procedures to ensure that exceptions noted in the audit reports
are corrected and responded to by the appropriate Bank personnel;
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(g) the education and training of all appropriate Bank personnel in
the requirements of all federal and state consumer protection
laws, rules and regulations; and
(h) periodic reporting of the results of the consumer compliance
audit to the Board or a committee thereof.
(2) Upon adoption, a copy of the program shall be forwarded to the
Director for Special Supervision/Fraud for review.
(3) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article.
ARTICLE XII
BANK SECRECY ACT
----------------
(1) Within thirty (30) days, the Board shall appoint a capable officer
of the Bank who shall be vested with sufficient authority to monitor and ensure
the Bank's compliance with the Bank Secrecy Act, suspicious activity reporting
requirements, and the rules and regulations of the Office of Foreign Assets
Control (OFAC). This compliance officer shall report directly to the Board and
shall be completely independent of the Bank's management. This officer shall be
responsible for the complete and timely filing of all reports required under the
Bank Secrecy Act, as amended (31 U.S.C. Sec. 5311 - 5330) and the
regulations promulgated thereunder at 31 C.F.R. Part 103, as amended
(collectively referred to herein as the "Bank Secrecy Act"), and 12 C.F.R. Part
21, Subpart B, including but not limited to, Currency Transaction Reports (CTRs)
and Suspicious Activity Reports (SARs).
(2) Within sixty (60) days, the Board shall develop, implement, and
thereafter ensure Bank adherence to a written program of policies and procedures
to ensure compliance with the
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Bank Secrecy Act and 12 C.F.R. Part 21, Subparts B and C. At a minimum, this
written program shall establish:
(a) a system of internal controls and independent testing and
auditing to assure ongoing compliance with the Bank Secrecy Act
and 12 C.F.R. Part 21, Subpart B;
(b) operating procedures for the opening of new accounts and the
monitoring of high risk accounts;
(c) adequate controls and procedures to ensure that all suspicious
transactions and large currency transactions are identified and
reported. Procedures should be comprehensive as to all points of
cash entry and exit;
(d) procedures to ensure that records are maintained on monetary
instrument transactions and funds transfers, as required by the
Bank Secrecy Act; and,
(e) a comprehensive training program for all appropriate operational
and supervisory personnel to ensure their awareness of and
compliance with the requirements of the Bank Secrecy Act and the
Office of Foreign Assets Control (OFAC), including the currency
reporting and monetary instrument and funds transfer
recordkeeping requirements, and the reporting requirements
associated with Suspicious Activity Reports (SARs) pursuant to 12
C.F.R. Part 21, Subpart B.
(3) Upon completion, a copy of the program developed pursuant to this
Article shall be submitted to the Director for Special Supervision/Fraud for
review. In the event the Director for Special Supervision/Fraud recommends
changes to the program, the Board shall immediately incorporate those changes
into the program.
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(4) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the program
developed pursuant to this Article.
ARTICLE XIII
ASSET VALUATIONS
----------------
(1) Within thirty (30) days and quarterly thereafter, the Bank shall
document the support used to value loans held on its books, any servicing
rights, and interest-only assets in accordance with accounting guidance. At a
minimum, the valuations should include documentation supporting the values
attributed to:
(a) the permanent and available for sale loan portfolios;
(b) any interest-only strips, including validating all assumptions
used and model methodology; and
(c) any deferred tax asset or deferred liability accounts.
(2) A copy of the quarterly determination shall be submitted to the
Director for Special Supervision/Fraud for review.
(3) The Board shall ensure that the Bank has processes, personnel, and
control systems to ensure implementation of and adherence to the policy
developed pursuant to this Article.
ARTICLE XIV
PRODUCTS AND SERVICES - EXISTING OR NEW
---------------------------------------
(1) Within sixty (60) days, the Board shall prepare a written analysis
of the Payday Loan program which fully assesses the risks and benefits of this
line of business. This analysis shall include an assessment of the Bank's
controls, procedures, MIS and management of the Payday Loan operation, and shall
tie directly to the Bank's strategic plan,
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(2) Prior to the Bank's involvement in any new products or services the
Board shall prepare a written analysis of said product or service. The analysis
shall, at a minimum, include the following:
(a) an assessment of the risks and benefits of the product or service
to the Bank;
(b) an explanation of how the product or service is consistent with
the Bank's strategic plan;
(c) an evaluation of the adequacy of the Bank's organizational
structure, staffing, MIS, internal controls and written policies
and procedures to identify, measure, monitor, and control the
risks associated with the product or service; and
(d) a profitability analysis, including growth projections and
interest rate risk.
(3) Prior to the Bank's involvement in the new product or service, a
copy of the analysis shall be submitted to the Director for Special
Supervision/Fraud.
ARTICLE XV
VIOLATIONS OF LAW
-----------------
(1) The Board shall immediately take ail necessary steps to ensure that
Bank management corrects each violation of law, rule or regulation cited in the
XXX and in any subsequent Report of Examination. The monthly progress reports
required by Article II of this Agreement shall include the date and manner in
which each correction has been effected during that reporting period.
(2) Within thirty (30) days, the Board shall adopt, implement, and
thereafter ensure Bank adherence to specific procedures to prevent future
violations as cited in the XXX and shall adopt, implement, and ensure Bank
adherence to general procedures addressing compliance
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management which incorporate internal control systems and education of employees
regarding laws, rules and regulations applicable to their areas of
responsibility.
(3) Within thirty (30) days of receipt of any subsequent Report of
Examination which cites violations of law, rule, or regulation, the Board shall
adopt, implement, and thereafter ensure Bank adherence to specific procedures to
prevent future violations as cited in the XXX and shall adopt, implement, and
ensure flank adherence to general procedures addressing compliance management
which incorporate internal control systems and education of employees regarding
laws, rules and regulations applicable to their areas of responsibility.
(4) Upon adoption, a copy of these procedures shall be promptly
forwarded to the Director for Special Supervision/Fraud.
(5) The Board shall ensure that the Bank has policies, processes,
personnel, and control systems to ensure implementation of and adherence to (the
procedures developed pursuant to this Article.
ARTICLE XVI
(1) Although the Board has agreed to submit certain programs and
reports to the Director for Special Supervision/Fraud for review or approval,
the Board has the ultimate responsibility for proper and sound management of the
Bank.
(2) It is expressly and clearly understood that if, at any time, the
Comptroller deems it appropriate in fulfilling the responsibilities placed upon
him/her by the several laws of the United States of America to undertake any
action affecting the Bank, nothing in this Agreement shall in any way inhibit,
estop, bar, or otherwise prevent the Comptroller from so doing.
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(3) Any time limitations imposed by this Agreement shall begin to run
from the effective date of this Agreement. Such time requirements may be
extended in writing by the Director for Special Supervision/Fraud for good cause
upon written application by the Board.
(4) The provisions of this Agreement shall be effective upon execution
by the parties hereto and its provisions shall continue in full force and effect
unless or until such provisions are amended in writing by mutual consent of the
parties to the Agreement or excepted, waived, or terminated in writing by the
Comptroller.
IN TESTIMONY WHEREOF, the undersigned, authorized by the Comptroller, has
hereunto set his/her hand on behalf of the Comptroller.
/s/ Xxxxxx X. Xxxxxxx 3/23/00
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Xxxxxx X. Xxxxxxx Date
Director for Special Supervision/Fraud
Special Supervision Division
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