EXHIBIT 23(h)(1)
MASTER SERVICES AGREEMENT
This Master Services Agreement ("Agreement") is made as of April 30, 2007
(the "Effective Date"), between BISYS Fund Services Ohio, Inc. ("BISYS"), an
Ohio corporation having a place of business at ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇, ▇▇▇▇
▇▇▇▇▇ and Coventry Funds Trust (the "Company") an Ohio business trust, having a
place of business at ▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇▇.
WHEREAS, the Company desires that BISYS perform administration, fund
accounting and transfer agency services for the EM Capital investment portfolios
of the Company managed by EM Management, LLC ("EMC") as now in existence and
listed on Schedule A to this Agreement, or as hereafter may from time to time be
created and managed by EMC so long as agreed to by BISYS in writing
(individually referred to herein as a "Fund" and collectively, the "Funds");
WHEREAS, BISYS is willing to perform such services on the terms and
conditions set forth in this Agreement.
NOW, THEREFORE, in exchange for good and valuable consideration, the
receipt and sufficiency of which are acknowledged, the Company and BISYS hereby
agree as follows:
1. Retention of BISYS.
The Company hereby retains BISYS to act as administrator, fund accountant
and transfer agent of the Company and the Funds, and to furnish the Company and
the Funds with administrative, fund accounting and transfer agency services as
set forth in Sections 2(a) through (c) below. In addition, the Company hereby
appoints BISYS Fund Services, Inc. ("BFI"), an affiliate of BISYS, as the
non-bank trustee/custodian to the ▇▇▇ Accounts of the Company (as defined in
Section 2(d) below). The Company hereby retains BISYS to provide the non-bank
trustee/custodian services as set forth in Section 2(d) below. BISYS will
perform the services upon the terms set forth in this Agreement and the
Schedules to this Agreement.
BISYS shall, for all purposes herein, be deemed to be an independent
contractor and, except as otherwise expressly provided or authorized, shall have
no authority to act for or represent the Company or Funds in any way, and shall
not be deemed an agent of the Company or any Funds.
2. Services.
(a) Administration Services. BISYS shall perform the administrative
services set forth in Schedule B to this Agreement and, on behalf
of the Company, shall investigate, and conduct relations with,
custodians, depositories, underwriters, brokers and dealers,
1
corporate fiduciaries, insurers, banks and persons in any other
capacity deemed to be necessary or desirable for the Company's
operations. BISYS shall provide the Board of Trustees of the
Company (the "Board") with such reports regarding the Fund's
investment performance as it may reasonably request, but shall
have no responsibility for supervising the performance by any
investment adviser or sub-adviser of its responsibilities. BISYS
shall perform such other administration services, and furnish
such reports, for the Company and each of the Funds that are
mutually agreed upon by the parties from time to time, for which
the Company will pay BISYS the amounts agreed upon between them.
(b) Fund Accounting Services. BISYS shall perform for the Company the
fund accounting services set forth in Schedule C to this
Agreement. BISYS shall also perform such special accounting
services, and furnish such reports, for the Company and the Funds
to the extent agreed upon by the parties from time to time, for
which the Company will pay BISYS the amounts agreed upon between
them.
(c) Transfer Agency Services. BISYS shall perform for the Company the
transfer agency services set forth in Schedule D to this
Agreement. BISYS also agrees to perform for the Company such
special transfer agency services, and furnish such reports, for
the Company and the Funds to the extent agreed upon by the
parties from time to time, for which the Company will pay BISYS
the amounts agreed upon between them.
(d) Trustee/Custodian Services.
(i) BFI has obtained a non-bank Trustee/Custodian Notice of
Approval letter from the Treasury Department, Internal
Revenue Service, dated December 31, 2003. BFI, together with
BISYS, has the knowledge and capabilities to act as a
passive non-bank trustee/custodian of Traditional ▇▇▇, ▇▇▇▇
▇▇▇, and SIMPLE ▇▇▇ accounts offered by the Company
(collectively, "▇▇▇ Accounts"). BISYS has the knowledge and
capabilities to perform the services undertaken by BISYS
under Schedule D-1.
(ii) BISYS agrees that BFI shall act as a non-bank
trustee/custodian for the ▇▇▇ Accounts and BISYS shall
perform the services undertaken by BISYS under Schedule D-1,
but only as long as (x) BISYS continues to act as transfer
agent to the Funds and retains all legal qualifications to
act as such and (y) BFI retains all legal qualifications to
act as non-bank trustee/custodian. In this
2
capacity, BFI will act only as a passive non-bank trustee
(within the meaning of Section 1.408-2(e)(6)(i)(A) of the
IRS regulations), and neither BFI nor BISYS will have any
discretion to direct investments within any of the ▇▇▇
Accounts.
(iii) BISYS and BFI shall have the right to review and comment
upon the plan agreements and other documentation relating to
or affecting its services hereunder, and shall have no
liability for any modifications made thereto without its
express written consent. BISYS and BFI may rely upon the
most recent versions of the plan agreement and such other
documentation provided to it, and shall render its services
hereunder in a manner consistent with the terms of such plan
agreement and such other documentation.
(iv) In relation to the ▇▇▇ Accounts, BISYS will perform the
functions described in Schedule D-1 to this Agreement.
BISYS shall provide the Company with all necessary office space, equipment,
personnel and facilities (including facilities for shareholders' and Board
meetings) for handling the affairs of the Company and Funds and such other
services as BISYS shall, from time to time, reasonably determine to be necessary
to perform its obligations under this Agreement. In addition, at the request of
the Board, BISYS shall make reports to the Board concerning the performance of
its obligations hereunder.
BISYS shall perform such other services for the Company or the Funds that
are mutually agreed upon by the parties from time to time, for which the Company
will pay BISYS the amounts agreed upon between them, from time to time. Except
as explicitly set forth herein, BISYS shall only perform additional services as
are set forth in an amendment to this Agreement, in consideration of such fees
as the parties agree.
BISYS may use one or more third parties to perform some or all of its
obligations under this Agreement. BISYS shall be fully responsible for the acts
of such third parties and shall not be relieved of any of its responsibilities
under this Agreement by virtue of the use of such third parties.
3. Allocation of Charges and Expenses.
BISYS shall furnish at its own expense the executive, supervisory and
clerical personnel necessary to perform its obligations under this Agreement.
BISYS shall pay all compensation, if any, of officers and trustees of the
Company who are affiliated persons of BISYS or any affiliated entity of BISYS;
provided, however, that unless otherwise specifically provided, BISYS shall not
be obligated to pay the compensation of any employee or agent of the Company
(who is not a BISYS employee) retained by the Board to perform services on
behalf of the Company.
3
The Company assumes and shall pay or cause to be paid all other expenses of
the Company not otherwise allocated herein, including, without limitation,
organization costs, taxes, expenses for Company legal and auditing services, the
expenses of preparing (including typesetting), printing and mailing reports,
prospectuses, statements of additional information, proxy solicitation material
and notices to existing Shareholders (as defined below), all expenses incurred
in connection with issuing and redeeming shares of beneficial interest in the
Funds ("Shares"), the cost of custodial services, the cost of initial and
ongoing registration of the Shares under Federal and state securities laws, fees
and out-of-pocket expenses of trustees who are not affiliated persons of BISYS
or any affiliate of BISYS (fees for other "interested trustees" may be paid by
parties other than the Company), insurance, interest, brokerage costs,
litigation and other extraordinary or nonrecurring expenses, and all fees and
charges of investment advisers.
4. Fees and Expenses.
(a) The Company shall pay BISYS for the services to be provided by
BISYS under this Agreement in accordance with, and in the manner
set forth in, Schedule E to this Agreement. Fees for any
additional services to be provided by BISYS pursuant to an
amendment to any of Schedules B, C or D shall be subject to
mutual agreement at the time such amendment is proposed.
(b) In addition to paying BISYS the fees set forth in Schedule E, the
Company agrees to reimburse BISYS for all of its actual
out-of-pocket expenses reasonably incurred in providing services
hereunder, including without limitation:
(i) All direct telephone, telephone transmission and telecopy or
other electronic transmission expenses incurred in
communication with the Company or the Company's investment
adviser or custodian, broker-dealers, shareholders or others
as required for BISYS to perform the services to be provided
hereunder;
(ii) The cost of microfilm or microfiche of records or other
electronic storage of Company records and other materials;
(iii) All freight and other delivery and bonding charges incurred
in delivering materials to and from the Company, its
investment advisers and custodian;
(iv) All printing, production (including graphics support,
copying, and binding) and distribution expenses incurred in
relation to Board meeting materials;
(v) Check and payment processing fees;
4
(vi) Fulfillment;
(vii) ▇▇▇ custody and other related fees;
(viii) NSCC and related costs;
(ix) Sales taxes;
(x) Costs of tax forms;
(xi) Costs of shareholder correspondence;
(xii) Costs of tax data services;
(xiii) Costs of rating agency services'
(xiv) All out of pocket costs incurred in connection with BISYS'
provision (if applicable, under Section 23 of this
Agreement) of Company officers and in connection with
administration services, including, without limitation,
travel and lodging expenses incurred by officers and
employees of BISYS in connection with attendance at Board
meetings and any other meetings for which such attendance is
requested or agreed upon by the parties; and
(xv) Any expenses incurred at the written direction of an officer
of the Company; provided however, that such officer is not
an officer or employee of BISYS or its affiliates.
(c) In addition, BISYS shall be entitled to receive the following
miscellaneous fees and charges:
(i) Ad hoc reporting fees billed, when mutually agreed upon,
according to applicable rate schedules;
(ii) Fees for pricing information used in connection with pricing
the securities and other investments of each Fund, provided
that the Fund shall not be charged an amount greater than
the amount the Fund would be charged if it obtained the
information directly from the relevant vendor or vendors,
including costs incurred by BISYS to Fair Value Information
Vendors (as defined in Schedule C) with respect to the
provision of fair value pricing information to BISYS for use
in valuing the portfolio holdings of a specific Fund or
Funds that the Company designates as being subject to fair
value determinations and for which services are to be
provided by BISYS hereunder (such costs
5
shall be incurred at the discounted group rate made
available to BISYS clients, if applicable);
(iii) To the extent applicable hereunder, a fee for managing and
overseeing the report, print and mail functions performed by
BISYS using third-party vendors, not to exceed $.04 per page
for Board meeting materials, tax forms and statements of
average cost, and $.03 per page for daily confirmations,
periodic statements, new account letters and maintenance
letters; fees for programming in connection with creating or
changing the forms of statements, billed at a mutually
agreed upon rate; and costs for postage, couriers, stock
computer paper, computer disks, statements, labels,
envelopes, checks, reports, letters, tax forms, proxies,
notices or other forms of printed material (including the
costs of preparing and printing all printed materials) which
shall be required for the performance of the services to be
provided hereunder;
(iv) Fees and expenses associated with providing the "AML
Services," as defined in Section 23 of this Agreement, and
as set forth in further detail on Schedule E;
(v) System development fees, billed at a mutually agreed upon
rate as approved by the Company, and all systems-related
expenses, as agreed upon in advance, associated with the
provision of special reports and services;
(vi) Fees for development of any custom interfaces, billed at a
mutually agreed upon rate;
(vii) Interactive Voice Response System fees, charged according
to BISYS' standard rate schedule, and applicable to the
level of service (e.g., basic, transaction, premium)
selected;
(viii) Blue sky check processing and payment fees; and
(ix) In the event that BISYS is requested or authorized by the
Company or is required by governmental regulation, summons,
subpoena, investigation, examination or other legal or
regulatory process to produce documents or personnel with
respect to services provided by BISYS to the Company or any
Fund, the Company will, so long as BISYS is not the subject
of the investigation or proceeding in which the information
is sought, pay BISYS for its professional time (at its
standard billing rates) and reimburse BISYS for its
out-of-pocket expenses (including
6
reasonable attorneys fees) incurred in responding to such
requests or requirements.
All rights of compensation under this Agreement for services performed and
for expense reimbursement and for payment of miscellaneous fees and charges
shall survive the termination of this Agreement.
5. Effective Date.
This Agreement shall become effective as of the launch of the Fund, which
is anticipated to be on or about May 1, 2007 (the "Effective Date").
6. Term; Liquidated Damages.
(a) This Agreement shall continue in effect for an initial term of three
years from the Effective Date (the "Initial Term"). Thereafter, unless otherwise
terminated pursuant to this Agreement, this Agreement shall be renewed
automatically for successive one year periods ("Rollover Periods"). This
Agreement may be terminated only (i) by provision of a written notice of
non-renewal provided at least 90 days prior to the end of the Initial Term or
any Rollover Period (which notice of non-renewal will cause this Agreement to
terminate as of the end of the Initial Term or such Rollover Period, as
applicable), (ii) by mutual agreement of the parties, or (iii) for "cause," as
defined below, upon the provision of 60 days advance written notice by the party
alleging cause.
(b) For purposes of this Section 6, "cause" shall mean (a) a material
breach of this Agreement that has not been remedied within 30 days following
written notice of such breach from the non-breaching party; (b) a final,
unappealable judicial, regulatory or administrative ruling or order in which the
party to be terminated has been found guilty of criminal or unethical behavior
in the conduct of its business; or (c) financial difficulties on the part of the
party to be terminated which are evidenced by the authorization or commencement
of, or involvement by way of pleading, answer, consent or acquiescence in, a
voluntary or involuntary case under Title 11 of the United States Code, as from
time to time is in effect, or any applicable law, other than said Title 11, of
any jurisdiction relating to the liquidation or reorganization of debtors or to
the modification or alteration of the rights of creditors.
(c) Notwithstanding the foregoing termination provisions, following any
such termination, in the event that BISYS in fact continues to perform any one
or more of the services contemplated by this Agreement (or any Schedule or
exhibit to this Agreement) with the consent of the Company, the provisions of
this Agreement, including without limitation the provisions dealing with
compensation and indemnification, shall continue in full force and effect. Fees
and out-of-pocket expenses incurred by BISYS but unpaid by the Company upon such
termination shall be immediately due and payable upon and notwithstanding such
termination. The Company shall pay to BISYS, in addition to the fees and
expenses provided in Sections 3 and 4 of this Agreement, the amount of all of
BISYS' reasonable cash disbursements in connection with BISYS' activities in
effecting such termination, including without limitation, the delivery to the
Company, its
7
investment adviser and/or other parties of the Company's property, records,
instruments and documents, such amount to be paid on or before the date of such
termination.
(d) If, for any reason other than (i) non-renewal, (ii) mutual agreement of
the parties or (iii) "cause", the Company terminates this Agreement, or the
Company terminates BISYS' services, or BISYS is replaced as service provider to
the Company or some or all of the Funds, then the Company shall make a one-time
cash payment to BISYS, in consideration of the fee structure and services to be
provided under this Agreement, equal to the balance that would be due BISYS for
its services under this Agreement during the lesser of (x) the balance of the
Initial Term or any applicable Rollover Period, as the case may be, or (y)12
months, assuming for purposes of the calculation of the one-time payment that
the fees that would be earned by BISYS for each month would be based upon the
average fees payable to BISYS monthly during the 12 months before the date of
the event that triggers such payment.
(e) In the event that the Company or any Fund is, in part or in whole,
liquidated, dissolved, merged into a third party, acquired by a third party, or
involved in any other transaction that materially reduces the assets and/or
accounts serviced by BISYS pursuant to this Agreement, the liquidated damages
provision set forth above shall be applicable.
(f) If one of the events described above is partial (e.g., a termination of
BISYS as provider of some but not all of the services set forth in this
Agreement, or a liquidation of some but not all of the Funds), the liquidated
damages amount payable by the Company shall be appropriately adjusted on a pro
rata basis.
(g) Any liquidated damages amount payable to BISYS shall be paid by the
Company on or before the date of the event that triggers the payment obligation.
(h) The parties further acknowledge and agree that, upon the occurrence of
any of the events described above: (i) a determination of actual damages
incurred by BISYS would be extremely difficult, and (ii) the liquidated damages
payment described above is intended to adequately compensate BISYS for damages
incurred and is not intended to constitute any form of penalty.
7. Standard of Care; Force Majeure; Limitation of Liability.
(a) BISYS shall use reasonable professional diligence in the performance of
services under this Agreement, but shall not be liable to the Company for any
action taken or omitted by BISYS in the absence of bad faith, willful
misfeasance, negligence or reckless disregard by it of its obligations and
duties. The duties of BISYS shall be confined to those expressly set forth in
this Agreement, and no implied duties are assumed by or may be asserted against
BISYS under this Agreement.
(b) Notwithstanding any other provision of this Agreement, BISYS assumes no
responsibility hereunder, and shall not be liable for, any damage, loss of data,
delay or any other loss whatsoever caused by events beyond BISYS' control.
Events beyond BISYS' control include, without limitation, force majeure events,
such as natural
8
disasters, actions or decrees of governmental bodies, and communication lines
failures that are not the fault of either party. In the event of force majeure,
computer or other equipment failures or other events beyond its control, BISYS
shall follow applicable procedures in its disaster recovery and business
continuity plan and use all commercially reasonable efforts to minimize any
service interruption.
(c) BISYS shall provide the Company, at such times as the Company may
reasonably request, copies of reports rendered by independent auditors on the
internal controls and procedures of BISYS relating to the services provided by
BISYS under this Agreement.
(d) NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE CONTRARY, IN NO EVENT
SHALL BISYS, ITS AFFILIATES OR ANY OF ITS OR THEIR DIRECTORS, OFFICERS,
EMPLOYEES, AGENTS OR SUBCONTRACTORS BE LIABLE FOR EXEMPLARY, PUNITIVE, SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING LOST REVENUE, LOST
PROFITS, AND LOST OR DAMAGED DATA, EACH OF WHICH IS HEREBY EXCLUDED BY AGREEMENT
OF THE PARTIES, REGARDLESS OF WHETHER SUCH DAMAGES WERE FORESEEABLE OR WHETHER A
PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
8. Legal Advice.
BISYS may notify the Company if BISYS reasonably determines that it is in
need of the advice of counsel to the Company with regard to BISYS'
responsibilities and duties pursuant to this Agreement. BISYS may rely upon the
advice of counsel to the Company; however, this Agreement shall not obligate
counsel to the Company to render such advice. After so notifying the Company, if
BISYS does not obtain the advice of counsel to the Company within a reasonable
period of time, BISYS shall be entitled to seek, receive and act upon advice of
legal counsel of its reasonable choosing at the reasonable expense of the
Company unless relating to a matter involving BISYS' willful misfeasance, bad
faith, negligence or reckless disregard of BISYS' responsibilities and duties
hereunder. BISYS shall in no event be liable to the Company or any Fund or any
shareholder or beneficial owner of the Company for any action reasonably taken
pursuant to legal advice rendered in accordance with this paragraph.
9. Instructions / Certain Procedures, etc.
(a) BISYS shall be protected in acting upon any document that it reasonably
believes to be genuine and to have been signed or presented by the proper person
or persons. BISYS will not be held to have notice of any change of authority of
any officers, employees or agents of the Company until receipt of actual notice
thereof from the Company.
(b) Subject to Section 23(b) of this Agreement, whenever BISYS is requested
or authorized to take action hereunder pursuant to instructions from a
shareholder, or a properly authorized agent of a shareholder ("shareholder's
agent"), concerning an
9
account in a Fund, BISYS shall be entitled to rely upon any certificate, letter
or other instrument or communication (including electronic mail), reasonably
believed by BISYS to be genuine and to have been properly made, signed or
authorized by an officer or other authorized agent of the Company or by the
shareholder or shareholder's agent, as the case may be, and shall be entitled to
receive as conclusive proof of any fact or matter required to be ascertained by
it hereunder a certificate signed by an officer of the Company or any other
person authorized by the Board or by the shareholder or shareholder's agent, as
the case may be.
(c) As to the services to be provided hereunder, BISYS may rely
conclusively upon the terms of the relevant then-current Prospectus and
Statement of Additional Information of the Company, to the extent that such
services are described therein unless BISYS receives written instructions to the
contrary in a timely manner from the Company.
(d) The parties may amend any procedures adopted, approved or set forth
herein by written agreement as may be appropriate or practical under the
circumstances, and BISYS may reasonably assume that any special procedure which
has been approved by an executive officer of the Company (other than an officer
or employee of BISYS or its affiliates) does not conflict with or violate any
requirements of the Company's Charter, By-Laws or then-current Prospectus.
(e) The Company acknowledges receipt of a copy of BISYS' policy related to
the acceptance of trades for prior day processing (the "BISYS As-of Trading
Policy"). BISYS may amend the BISYS As-of Trading Policy from time to time in
its sole discretion, but will provide prompt notice to the Company of such
amendment. BISYS may apply the BISYS As-of Trading Policy whenever applicable,
unless BISYS agrees in writing to process trades according to such other as-of
trading policy as may be adopted by the Company and furnished to BISYS by the
Company.
(f) The Company acknowledges and agrees that deviations from BISYS' written
transfer agent compliance procedures may involve a substantial risk of loss. In
the event an authorized representative of the Company (other than an officer or
employee of BISYS or its affiliates) requests that an exception be made from any
written compliance or transfer agency procedures adopted by BISYS, or any
requirements of the AML Program (as defined in Section 16 of this Agreement),
BISYS may in its sole discretion determine whether to permit such exception. In
the event BISYS determines to permit such exception, the same shall become
effective when set forth in a written instrument executed by an authorized
representative of the Company (other than an officer or employee of BISYS or its
affiliates) and delivered to BISYS (an "Exception"); provided that an Exception
concerning the requirements of the Company's AML Program shall also be
authorized by the Company's AML Compliance Officer (as defined in Section 16 of
this Agreement). An Exception shall be deemed to remain effective until the
relevant instrument expires according to its terms (or if no expiration date is
stated, until BISYS receives written notice from the Company that such
instrument has been terminated and the Exception is no longer in effect).
Notwithstanding any provision in this Agreement that expressly or by implication
10
provides to the contrary, as long as BISYS acts in good faith, BISYS shall have
no liability for any loss, liability, expenses or damages to the Company
resulting from the Exception, and the Company shall indemnify BISYS and hold
BISYS harmless from any loss, liability, expenses (including reasonable
attorneys fees) and damages resulting to BISYS therefrom.
(g) The Company instructs and authorizes BISYS to provide information
pertaining to the Funds' investments to Fair Value Information Vendors (as
defined in Schedule C) in connection with the fair value determinations made
under the Company's Valuation Procedures (as defined in Schedule C) and other
legitimate purposes related to the services to be provided hereunder. The
Company acknowledges that while BISYS' services related to fair value pricing
are intended to assist the Company and its Board in its obligations to price and
monitor pricing of Fund investments, BISYS does not assume responsibility for
the accuracy or appropriateness of pricing information or methodologies,
including any fair value pricing information or adjustment factors.
10. Indemnification.
(a) The Company shall indemnify and hold harmless BISYS, BFI, and their
affiliates, subsidiaries and parents, and their employees, agents, directors,
officers and nominees from and against any claims, demands, actions, suits,
judgments, liabilities, losses, damages, costs, charges, reasonable counsel fees
and other expenses including reasonable investigation expenses (collectively,
"Losses") resulting directly and proximately from BFI's appointment as non-bank
trustee/custodian, BISYS' performance of services under this Agreement or based,
if applicable, upon BISYS' or BFI's reasonable reliance on information, records,
instructions or requests pertaining to services hereunder, that are given or
made to BISYS or BFI by the Company, the investment adviser, or other authorized
agents of the Company with which BISYS must interface in providing services;
provided that this indemnification shall not apply to actions or omissions of
BISYS or BFI involving bad faith, willful misfeasance, negligence or reckless
disregard by BISYS or BFI of its obligations and duties under this Agreement.
(b) BISYS shall indemnify, defend, and hold the Company and its affiliates,
subsidiaries and parents, and its trustees, officers, agents and nominees
harmless from and against Losses resulting directly and proximately from BISYS'
willful misfeasance, bad faith or negligence in the performance of, or the
reckless disregard of, its duties or obligations hereunder; provided that this
indemnification shall not apply to actions or omissions of the Company involving
bad faith, willful misfeasance, negligence or reckless disregard by the Company
of its obligations and duties.
(c) In order that the indemnification provisions contained herein shall
apply, if in any case a party may be asked to indemnify or hold the other party
harmless, the other party shall fully and promptly advise the indemnifying party
in writing of all pertinent facts concerning the situation in question. The
party seeking indemnification will use all reasonable care to identify and
notify the indemnifying party in writing promptly concerning any situation which
presents or appears likely to present the probability of such a claim for
indemnification against the indemnifying party, but failure
11
to do so in good faith shall not affect the rights hereunder except to the
extent the indemnifying party is materially prejudiced thereby. As to any matter
eligible for indemnification, an indemnified party shall act reasonably and in
accordance with good faith business judgment and shall not effect any settlement
or confess judgment without the consent of the indemnifying party, which consent
shall not be withheld or delayed unreasonably.
(d) The indemnifying party shall be entitled to participate in at its own
expense or, if it so elects, to assume the defense of any claim or suit subject
to this indemnity provision. If the indemnifying party elects to assume the
defense of any such claim, the defense shall be conducted by counsel chosen by
it and reasonably satisfactory to the indemnified party. In the event that the
indemnifying party elects to assume the defense of any suit and retain counsel,
the indemnified party shall bear the fees and expenses of any additional counsel
retained by it. An indemnifying party shall not effect any settlement without
the consent of the indemnified party (which shall not be withheld or delayed
unreasonably by the indemnified party) unless such settlement imposes no
liability, responsibility or other obligation upon the indemnified party and
relieves it of all fault. If the indemnifying party does not elect to assume the
defense of suit, it will reimburse the indemnified party for the reasonable fees
and expenses of counsel retained by the indemnified party and reasonably
satisfactory to the indemnifying party. The indemnity and defense provisions set
forth herein shall survive the termination of this Agreement.
(e) The provisions of this Section 10 are subject to the provisions of
Section 9 and Section 23(c) of this Agreement.
11. Record Retention and Confidentiality.
BISYS shall keep and maintain on behalf of the Company all books and
records which are customary or which are required to be kept in connection with
BISYS' services pursuant to applicable statutes, rules and regulations,
including without limitation Rules 31a-1 and 31a-2 under the Investment Company
Act of 1940, as amended (the "1940 Act"). BISYS further agrees that all such
books and records shall be the property of the Company and to make such books
and records available for inspection by the Company at reasonable times or by
the Securities and Exchange Commission (the "Commission") promptly.
BISYS shall otherwise keep confidential all books and records relating to
the Fund and its shareholders, except when (i) disclosure is required by law,
(ii) BISYS is advised by counsel that it may incur liability for failure to make
a disclosure, (iii) BISYS is requested to divulge such information by
duly-constituted authorities or court process, (iv) BISYS is requested to make a
disclosure by a shareholder or shareholder's agent with respect to information
concerning an account as to which such shareholder has either a legal or
beneficial interest and a legal right to such information at such time
consistent with the Company's Charter, Prospectus and applicable law, or (v) as
requested or authorized by the Company (including pursuant to its policies and
procedures). BISYS shall provide the Company with reasonable advance notice of
disclosure pursuant to
12
items (i) - (iii) of the previous sentence, to the extent reasonably
practicable. The provisions of this Section 11 are subject to the provisions of
Section 23(b) of this Agreement (Anti-Money Laundering Provisions).
12. Reports.
BISYS shall furnish to the Company and to its properly-authorized auditors,
investment advisers, examiners, distributors, broker-dealers, underwriters,
salesmen, insurance companies and others designated by the Company in writing,
such reports at such times as are prescribed pursuant to this Agreement (or
schedules to this Agreement), or as subsequently agreed upon by the parties
pursuant to an amendment to this Agreement (or schedules to this Agreement). The
Company agrees to examine each such report or copy provided to it promptly and
will report or cause to be reported to BISYS any errors or discrepancies
therein.
13. Rights of Ownership.
All computer programs, systems and procedures employed or developed by
BISYS, or on behalf of BISYS by system providers or vendors used by BISYS, to
perform services required to be provided by BISYS under this Agreement are the
property of BISYS. All records and other data maintained hereunder, excepting
such computer programs, systems and procedures, are the exclusive property of
the Company. All such records and other data which is the property of the
Company shall be furnished to the Company in appropriate form as soon as
practicable after termination of this Agreement for any reason.
14. Return of Records.
BISYS shall promptly upon the Company's demand, turn over to the Company
and cease to retain BISYS' files, records and documents created and maintained
by BISYS pursuant to this Agreement which are no longer needed by BISYS in the
performance of its services or for its legal protection. If not so turned over
to the Company, such documents and records shall be retained by BISYS, at the
expense of the Company, for six (6) years from the date of creation. At the end
of such six-year period, such records and documents shall be turned over to the
Company unless the Company authorizes in writing the destruction of such records
and documents.
15. Bank Accounts.
BISYS is hereby granted such power and authority as may be necessary to
establish one or more bank accounts for the Company with such bank or banks as
are acceptable to the Company, as may be necessary or appropriate from time to
time in connection with the transfer agency services to be performed hereunder.
The Company shall be deemed to be the customer of such bank or banks for
purposes of such accounts. To the extent that the performance of such services
hereunder shall require BISYS to disburse amounts from such accounts in payment
of dividends, redemption proceeds or for other purposes hereunder, the Company
shall provide such bank or banks with all instructions and authorizations
necessary for BISYS to effect such disbursements.
13
16. Representations and Warranties of the Company.
The Company represents and warrants to BISYS that:
(a) It is a corporation duly incorporated and validly existing under
the laws of the jurisdiction of its formation, and has full
capacity and authority to enter into this Agreement and to carry
out its obligations hereunder;
(b) It has all necessary authorizations, licenses and permits to
carry out its business as currently conducted;
(c) It is in compliance in all material respects with all laws and
regulations applicable to its business and operations;
(d) This Agreement has been duly authorized by the Company and, when
executed and delivered by the Company, will constitute a legal,
valid and binding obligation of the Company, enforceable against
the Company in accordance with its terms, subject to bankruptcy,
insolvency, reorganization, moratorium and other laws of general
application affecting the right and remedies of creditors and
secured parties;
(e) By virtue of the Charter, shares of each Fund which are redeemed
by the Company may be resold by the Company;
(f) (i) The Company has adopted a written anti-money laundering
program, which has been provided to BISYS pursuant to Section 19
of this Agreement (the "AML Program"), and has appointed an
officer of the Company as the Company's anti-money laundering
compliance officer ("AML Compliance Officer"), (ii) the AML
Program and the designation of the AML Officer have been approved
by the Board, (iii) the delegation of certain services thereunder
to BISYS, as provided in Section 23 of this Agreement, has been
approved by the Board, and (iv) the Company will submit any
material amendments to the AML Program to BISYS for BISYS' review
and consent prior to adoption, in accordance with Section 21 of
this Agreement; and
(g) The Company has entered into a confidentiality agreement, in
accordance with U.S. Department of the Treasury, Financial Crimes
Enforcement Network ("FinCEN") release FIN-2006-G013, dated
October 4, 2006, with Funds' investment adviser, and the Company
hereby authorizes BISYS, acting in its capacity as transfer
agent, to provide the investment adviser with information related
to shareholder Suspicious Activity Reports, upon request.
17. Representations and Warranties of BISYS.
14
BISYS represents and warrants to the Company that:
(a) It is a corporation duly incorporated and validly existing under
the laws of the state of Ohio, and has full capacity and
authority to enter into this Agreement and to carry out its
obligations hereunder;
(b) It has all necessary authorizations, licenses and permits to
carry out its business as currently conducted;
(c) It is, and shall continue to be, in compliance in all material
respects with all provisions of law applicable to it in
connection with its services hereunder, including Section 17A(c)
of the Securities Exchange Act of 1934, as amended (the "Exchange
Act");
(d) The various procedures and systems which it has implemented with
regard to safekeeping from loss or damage attributable to fire,
theft or any other cause of the blank checks, records, and other
data of the Company and BISYS' equipment, facilities, and other
property used in the performance of its obligations hereunder are
reasonable and adequate and that it will make such changes
therein from time to time as are reasonably required for the
secure performance of its obligations hereunder; and
(e) This Agreement has been duly authorized by BISYS and, when
executed and delivered by BISYS, will constitute a legal, valid
and binding obligation of BISYS, enforceable against BISYS in
accordance with its terms, subject to bankruptcy, insolvency,
reorganization, moratorium and other laws of general application
affecting the right and remedies of creditors and secured
parties.
EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, ALL REPRESENTATIONS AND
WARRANTIES, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES REGARDING QUALITY,
SUITABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR OTHERWISE
(IRRESPECTIVE OF ANY COURSE OF DEALING, CUSTOM OR USAGE OF TRADE) CONCERNING THE
SERVICES OR ANY GOODS PROVIDED INCIDENTAL TO THE SERVICES PROVIDED UNDER THIS
AGREEMENT BY BISYS ARE COMPLETELY DISCLAIMED.
18. Insurance.
BISYS shall maintain a fidelity bond covering larceny and embezzlement and
an insurance policy with respect to directors and officers errors and omissions
coverage, in amounts that are appropriate in light of its duties and
responsibilities hereunder. Upon the request of the Company, BISYS shall provide
evidence that coverage is in place. BISYS shall notify the Company should its
insurance coverage with respect to professional liability or errors and
omissions coverage be reduced or canceled. Such
15
notification shall include the date of cancellation or reduction and the reasons
therefore. BISYS shall notify the Company promptly of any material claims
against it with respect to services performed under this Agreement, whether or
not they may be covered by insurance, and shall notify the Company promptly
should the total outstanding claims made by BISYS under its insurance coverage
materially impair, or threaten to materially impair, the adequacy of its
coverage.
19. Information to be Furnished by the Company and Funds.
The Company agrees to furnish to BISYS the following, upon BISYS' request,
each as amended and current as of the Effective Date:
(a) A copy of the Charter and any amendments thereto;
(b) A copy of the Company's By-laws and any amendments thereto;
(c) A copy of the resolutions of the Board regarding (i) approval of
this Agreement and authorization of a specified officer of the
Company to execute and deliver this Agreement and authorization
for specified officers of the Company to instruct BISYS
hereunder; and (ii) authorization of BISYS to act as
administrator, fund accountant and transfer agent for the
Company;
(d) A certified list of all officers of the Company, with the
Company's AML Compliance Officer included among the officers
therein, and any other persons (who may be associated with the
Company or the Funds' investment advisor), together with specimen
signatures of those officers and other persons who (except as
otherwise provided herein to the contrary) shall be authorized to
instruct BISYS in all matters;
(e) Copies of each of the following documents employed by the
Company:
(i) Prospectuses and Statement of Additional Information;
(ii) Distribution Agreement; and
(iii) All other forms commonly used by the Company or its
distributor with regard to their relationships and
transactions with shareholders of the Funds.
(f) A certificate as to shares of the Company authorized, issued, and
outstanding as of the Effective Date and as to receipt of full
consideration by the Company for all shares outstanding;
(g) A copy of the Company's written AML Program, including any
related policies and procedures;
16
(h) A copy of the disclosure controls and procedures of the Funds
("Fund DCPs") as contemplated in Item 22 of Schedule B; and
(i) The Company's Valuation Procedures as defined in Schedule C.
20. Information Furnished by BISYS.
BISYS agrees to furnish to the Company, upon its request, evidence of the
following:
(a) Approval of this Agreement by BISYS, and authorization of a
specified officer of BISYS to execute and deliver this Agreement;
(b) Authorization of BISYS to act as Transfer Agent, Fund Accountant
and Administrator for the Company;
(c) The current BISYS As-of Trading Policy; and
(d) The current version of BISYS written polices and procedures with
respect to its provision on AML Services (as defined in Section
23 below).
Upon request, BISYS shall furnish a copy of the relevant provisions of its
internal policies on service of employees as executive officers of funds ("BISYS
Policies"), and any material amendments thereto, to the Company.
21. Amendments to Documents.
The Company will provide BISYS with advance notice of any material
amendments to the items set forth in Section 19 of this Agreement. BISYS will
not be responsible for changing or conforming its services to any such
amendments until BISYS has reviewed and accepted responsibility for the relevant
changes in services. BISYS will consider such changes in good faith. In the
event that any such amendment, or change in laws applicable to the Company would
require BISYS to make specific changes to its service model, BISYS will use
reasonable good faith efforts to inform the Company of the changes that would be
necessary, and set out the estimated costs and estimated implementation
timetable for any additional services. The parties shall then in good faith
agree to mutually agreeable terms applicable to such additional service. BISYS
shall furnish the Company with written copies of any amendments to, or changes
in, any of the items referred to in this Section 21.
22. Reliance on Amendments.
BISYS may rely on any amendments to or changes in any of the documents and
other items to be provided by the Company pursuant to Sections 19 and 21 of this
Agreement and the indemnification provisions of Section 10 hereof are applicable
to BISYS' reasonable reliance upon such amendments and/or changes. Although
BISYS is
17
authorized to rely on the above-mentioned amendments to and changes in the
documents and other items to be provided pursuant to Sections 19 and 21 of this
Agreement, in the event the same relate to services provided by BISYS hereunder,
BISYS shall have no liability for failure to comply with or take any action in
conformity with such amendments or changes except as provided in Section 21 of
this Agreement or as otherwise agreed upon in writing.
23. Compliance with Laws.
(a) Prospectus and Public Offering. Except for information which is the
obligation of BISYS as set forth in Section 11 of this Agreement, and except as
provided in the services listed in the schedules to this Agreement which call
for information to be provided by BISYS for inclusion in the Prospectus, the
Company assumes full responsibility for the preparation, contents, and
distribution of each Prospectus of the Company in compliance with all applicable
requirements of the Securities Act of 1933, as amended (the "1933 Act"), the
1940 Act, and any other laws, rules and regulations of governmental authorities
having jurisdiction. Subject to its obligations herein with respect to "blue
sky" filings, BISYS shall have no obligation to take cognizance hereunder of
laws relating to the sale of the Funds' shares. The Company represents and
warrants that all shares of the Funds that are offered to the public are covered
by an effective registration statement under the 1933 Act and the 1940 Act.
(b) Anti-Money Laundering Provisions. The Company acknowledges that it is a
financial institution subject to the law entitled Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct
Terrorism ("USA PATRIOT") Act of 2001 and the Bank Secrecy Act (collectively,
the "AML Acts") and shall comply with the AML Acts and applicable regulations
adopted thereunder (collectively, the "Applicable AML Laws") in all relevant
respects, subject to the delegation of certain responsibilities to BISYS, as
provided in the next paragraph below.
The Company hereby delegates to BISYS the performance, on behalf of the
Company, of the anti-money laundering services set forth under Item 6 of
Schedule D (the "AML Services") with respect to the shareholder accounts
maintained by BISYS pursuant to this Agreement, and BISYS agrees to the
foregoing delegation and agrees to perform such services in accordance with the
Company's AML Program for the fee set forth on Schedule E to this Agreement. In
connection therewith, BISYS agrees to maintain policies and procedures, and
related internal controls, that are consistent with the Company's AML Program
and the requirement that the Company employ procedures reasonably designed to
achieve compliance with the Applicable AML Laws. BISYS' obligations under this
delegation shall be subject to Sections 19 and 21 of this Agreement, which
require that the AML Program and any material amendments thereto be submitted to
BISYS for its review and consent prior to adoption.
The Company agrees and acknowledges that, notwithstanding the delegation
provided for in the foregoing paragraph, the Company maintains full
responsibility for ensuring that its AML Program is, and shall continue to be,
reasonably designed to ensure compliance with the Applicable AML Laws, in light
of the particular business of the
18
Company, taking into account factors such as its size, location, activities and
risks or vulnerabilities to money laundering.
In connection with the foregoing delegation, the Company also acknowledges
that the performance of the AML Services involves the exercise of discretion
which in certain circumstances may result in consequences to the Company and its
shareholders (such as in the case of the reporting of suspicious activities and
the freezing of shareholder accounts). In this regard, (i) under circumstances
in which the AML Program authorizes the taking of certain actions, BISYS is
granted the discretion to take any such action as may be authorized under the
AML Program, and consultation with Company shall not be required in connection
therewith unless specifically required under the AML Program, and (ii) the
Company instructs BISYS that it may avail the Company of any safe harbor from
civil liability that may be available under Applicable AML Laws for making a
disclosure or filing a report thereunder.
As concerns Networked Level III accounts and omnibus accounts, the AML
Services performed by BISYS are subject to a more limited scope, as discussed in
the Release concerning the final rule of the Department of the Treasury, 31 CFR
103 and of the Commission, 17 CFR 270, entitled Customer Identification Programs
for Mutual Funds issued on May 9, 2003 and subsequent guidance issued jointly by
such agencies entitled Question and Answer Regarding the Mutual Fund Customer
Identification Program Rule (31 CFR 103.131) issued on August 11, 2003.
(c) Provision of Certifying Officers.
Subject to the provisions of this Section 23(c) and Section 23(d) of this
Agreement, BISYS shall make BISYS employees available to the Company to serve,
upon designation as such by the Board, as the Chief Financial Officer of the
Company or under such other title to perform similar functions (each, a
"Certifying Officer"). BISYS' obligation in this regard shall be met by
providing an appropriately qualified employee of BISYS (or its affiliates) who,
in the exercise of his or her duties to the Company, shall act in good faith and
in a manner reasonably believed to be in the best interests of the Company.
BISYS shall select, and may replace, the specific employee that it makes
available to serve in the designated capacities as a Certifying Officer, in
BISYS' reasonable discretion, taking into account each such person's
responsibilities concerning, and familiarity with, the Company's operations (but
the designation of any such person as a Certifying Officer shall be subject to
the approval of the Company).
The obligation of BISYS to provide an employee to serve in such capacity is
also subject to, and conditioned upon, the provisions of Item 15 of Schedule B
to this Agreement. Capitalized terms used but not defined in this Section 23(c)
have the respective meanings ascribed to them in Item 15 of Schedule B.
The Fund DCPs shall contain (or the Company and BISYS shall otherwise
establish) mutually agreeable procedures governing the certification process,
and the parties shall comply with such procedures in all material respects.
Among other things, the procedures shall provide as follows:
19
The Company shall establish and maintain a Fund DCP Committee comprised of
persons including (at a minimum) the Company's Principal Executive Officer,
Chief Financial Officer ("CFO") and Chief Legal Officer (if any), at least one
BISYS representative other than the CFO or Chief Compliance Officer, (if such
officers are provided by BISYS), at least one representative of the investment
adviser, and such other individuals as may be necessary or appropriate for the
Fund DCP Committee to ensure the cooperation of, and to oversee, each of the
Company's agents that records, processes, summarizes, or reports information
contained in Company Reports (or other information from which such information
is derived), including BISYS and the Other Service Providers to the Company,
such as the investment adviser and custodian. In connection therewith, the Fund
DCP Committee shall assist the Certifying Officers by requiring that
sub-certifications acceptable to the Certifying Officers be provided by the
Other Service Providers.
The Fund DCP Committee shall meet prior to the filing date of each Report
to review the accuracy and completeness of the relevant Report and record its
considerations and conclusions in a written memorandum sufficient to support
conclusions pertaining to Fund DCPs as required by the instructions to Form
N-CSR and Form N-Q. In conducting its review and evaluations, the Fund DCP
Committee shall:
(i) establish a schedule to ensure that all required disclosures in
Form N-CSR and Form N-Q, including the financial statements, for the
Company are identified and prepared in a timeframe sufficient to allow
review;
(ii) review SAS 70 Reports pertaining to BISYS and Other Service
Providers, if applicable, or in the absence of any such reports, consider
the adequacy of the sub-certifications supplied by the service provider. In
cases where the SAS 70 Report is dated more than 90 days prior to the
issuance of a Report, the DCP Committee shall request a written
representation from the service provider regarding the continued
application and effectiveness of internal controls described in the report,
or descriptions of any changes in internal control structure, as of the
date of the representation;
(iii) consider whether there are any significant deficiencies or
material weaknesses in the design or operation of the Fund DCPs and
internal control over financial reporting that could adversely affect the
Company's ability to record, process, summarize, and report financial
information, and in the event that any such weaknesses or deficiencies are
identified, disclose them to the Company's Certifying Officers, the
Company's audit committee and its auditors;
(iv) consider whether, to the knowledge of each member of the Fund DCP
Committee, there has been or may have been any fraud, whether or not
material, and in the event that any such occurrence is identified, ensure
that this has been disclosed to the Certifying Officers, so that Certifying
Officers may inform the Company's audit committee and its auditors; and
20
(v) determine whether there was any change in internal control over
financial reporting that occurred during the Company's second fiscal
quarter of the period covered by the Report (for Reports on Form N-CSR) or
during the most recent fiscal quarter (for Reports on Form N-Q) that has
materially affected or is reasonably likely to materially affect, the
Company's internal control over financial reporting.
A Certifying Officer shall have the full discretion to decline to certify a
particular Report that fails to meet the standards set forth in the
Certification, and to report matters involving fraud or other failures to meet
the standards of applicable law to the audit committee of the Board.
(d) Additional Provisions Concerning Executive Officers.
It is mutually agreed and acknowledged by the parties that Certifying
Officers provided by BISYS under the provisions of this Section 23 will
constitute executive officers of the Company ("Executive Officers"). The
provisions of Section 23(c) of this Agreement are subject to the internal
policies of BISYS concerning the activities of its employees and their service
as officers of funds (the "BISYS Policies"), a copy of which shall be provided
to the Company upon request.
The Company's governing documents (including its Agreement and Charter and
By-Laws) and/or resolutions of the Board shall contain mandatory indemnification
provisions that are applicable to each Executive Officer, that are designed and
intended to have the effect of fully indemnifying him or her and holding him or
her harmless with respect to any claims, liabilities and costs arising out of or
relating to his or her service in good faith in a manner reasonably believed to
be in the best interests of the Company, except to the extent he or she would
otherwise be liable to the Company by reason of willful misfeasance, bad faith,
gross negligence or reckless disregard of the duties involved in the conduct of
his or her office.
The Company shall provide coverage to each Executive Officer under its
directors and officers liability policy that is appropriate to the Executive
Officer's role and title, and consistent with coverage applicable to other
officers holding positions of executive management.
In appropriate circumstances, each Executive Officer shall have the
discretion to resign from his or her position, in the event that he or she
reasonably determines that there has been or is likely to be (a) a violation of
▇▇▇▇▇▇▇▇-▇▇▇▇▇, Applicable AML Laws or other Federal securities laws applicable
to the Company (the "Applicable Securities Laws") by the Company, or (b) a
material deviation by the Company from the terms of this Agreement governing the
services of such Executive Officer, which (in either case) is not primarily
caused by the failure of such Executive Officer or BISYS to meet obligations
under applicable laws and this Agreement. In addition, each Executive Officer
shall have reasonable discretion to resign from his or her position in the event
that he or she determines that he or she has not received sufficient information
or cooperation
21
from the Company or to make an informed determination regarding any of the
matters listed above.
Each Executive Officer may, and the Company shall, promptly notify BISYS of
any issue, matter or event that would be reasonably likely to result in any
claim by the Company, the Company's shareholders or any third party which
involves an allegation that any Executive Officer failed to exercise his or her
obligations to the Company in a manner consistent with applicable laws
(including but not limited to any claim that a Report failed to meet the
standards of ▇▇▇▇▇▇▇▇-▇▇▇▇▇ and other applicable laws).
Notwithstanding any provision of this Agreement that expressly or by
implication provides to the contrary, (a) it is expressly agreed and
acknowledged that BISYS cannot ensure that the Company complies with Applicable
AML Laws, the Applicable Securities Laws or ▇▇▇▇▇▇▇▇-▇▇▇▇▇, and (b) whenever an
employee or agent of BISYS serves as an Executive Officer of the Company, as
long as such Executive Officer acts in good faith and in a manner reasonably
believed to be in the best interests of the Company (and would not otherwise be
liable to the Company by reason of willful misfeasance, bad faith, gross
negligence or reckless disregard of the duties involved in the conduct of his or
her office), the Company shall indemnify the Executive Officer and BISYS and
hold the Executive Officer and BISYS harmless from any loss, liability, expenses
(including reasonable attorneys fees) and damages incurred by them arising out
of or resulting to the service of such Employee/Executive Officer as an
Executive Officer of the Company.
24. Notices.
Any notice provided hereunder shall be sufficiently given when sent by
registered or certified mail to the party required to be served with such notice
at the following address, or at such other address as such party may from time
to time specify in writing to the other party pursuant to this Section 24:
If to the Company:
Coventry Funds Trust
▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇
▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇
Attn: President
with a copy to:
EM Management, LLC
▇▇ ▇▇▇▇▇▇ ▇▇▇
▇▇▇▇▇ ▇▇▇
▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇
22
If to BISYS:
BISYS Fund Services Ohio, Inc.
▇▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇
▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇
Attn: President
with a copy to:
The BISYS Group, Inc.
▇▇▇ ▇▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇
▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇
Attn: General Counsel
25. Assignment.
This Agreement and the rights and duties hereunder shall not be assignable
by either of the parties without the prior written consent of the other party;
provided, however, that either party may assign this Agreement to an affiliate
of such party without the need for such consent. This Section 25 shall not limit
or in any way affect BISYS' right to use a third party to perform obligations
pursuant to Section 2 of this Agreement. This Agreement shall be binding upon,
and shall inure to the benefit of, the parties and their respective successors
and permitted assigns.
26. Governing Law.
This Agreement shall be governed by and construed in accordance with the
laws of the State of New York, without regard to New York's conflicts of laws
principles, and the applicable provisions of the 1940 Act. To the extent that
the laws of the State of New York conflict with the applicable provisions of the
1940 Act, the applicable provisions of 1940 Act shall control.
27. Activities of BISYS.
The services of BISYS rendered to the Company hereunder are not to be
deemed to be exclusive. BISYS is free to render such services to others and to
have other businesses and interests. It is understood that trustees, officers,
employees and Shareholders of the Company and/or Fund are or may be or become
interested in BISYS, as officers, employees or otherwise and that partners,
officers and employees of BISYS and its counsel are or may be or become
similarly interested in the Company and/or Fund, and that BISYS may be or become
interested in the Company and/or Fund as a shareholder or otherwise.
28. Privacy.
Nonpublic personal financial information relating to consumers or customers
of the Company provided by, or at the direction of the Company to BISYS, or
collected or
23
retained by BISYS in the course of performing its duties as transfer agent,
shall be considered confidential information. BISYS shall not give, sell or in
any way transfer such confidential information to any person or entity, other
than affiliates of BISYS involved in servicing the Company except at the
direction of the Company or as required or permitted by law (including
Applicable AML Laws). BISYS represents, warrants and agrees that it has in place
and will maintain physical, electronic and procedural safeguards reasonably
designed to protect the security, confidentiality and integrity of, and to
prevent unauthorized access to or use of records and information relating to
consumers or customers of the Company. The Company represents to BISYS that it
has adopted a Statement of its privacy policies and practices as required by the
Commission's Regulation S-P and agrees to provide BISYS with a copy of that
statement annually.
29. Miscellaneous.
(a) Paragraph headings in this Agreement are included for convenience
only and are not to be used to construe or interpret this
Agreement.
(b) This Agreement constitutes the complete agreement of the parties
as to the subject matter covered by this Agreement, and
supersedes all prior negotiations, understandings and agreements
bearing upon the subject matter covered herein.
(c) This Agreement may be executed in counterparts, each of which
shall be an original but all of which, taken together, shall
constitute one and the same agreement.
(d) No amendment to this Agreement shall be valid unless made in
writing and executed by both parties.
(e) If any part, term or provision of this Agreement is held to be
illegal, in conflict with any law or otherwise invalid, the
remaining portion or portions shall be considered severable and
not be affected, and the rights and obligations of the parties
shall be construed and enforced as if this Agreement did not
contain such part, term or provision.
24
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly
executed all as of the date first above written.
COVENTRY FUNDS TRUST
By: /s/ R. ▇▇▇▇▇▇▇ ▇▇▇▇▇
------------------------------------
Name: R. ▇▇▇▇▇▇▇ ▇▇▇▇▇
----------------------------------
Title: President
---------------------------------
BISYS FUND SERVICES OHIO, INC.
By: /s/ ▇▇▇▇ ▇▇▇▇▇▇▇
------------------------------------
Name: ▇▇▇▇ ▇▇▇▇▇▇▇
----------------------------------
Title: President
---------------------------------
25
SCHEDULE A
TO THE MASTER SERVICES AGREEMENT BETWEEN
BISYS FUND SERVICES OHIO, INC. AND COVENTRY FUNDS TRUST
FUNDS
EM Capital India Gateway Fund
26
SCHEDULE B
TO THE MASTER SERVICES AGREEMENT BETWEEN
BISYS FUND SERVICES OHIO, INC. AND COVENTRY FUNDS TRUST
ADMINISTRATION SERVICES
1. Calculate contractual Fund expenses and make and control all
disbursements for the Funds, subject to review and approval of an
officer of the Company or other authorized person (designated on the
list of authorized persons approved by the Board), including
administration of trustee and vendor fees and compensation on behalf
of the Company, and as appropriate;
2. Coordinate and prepare, with the assistance and approval of the Funds'
investment adviser, counsel and officers, drafts of communications to
shareholders of record of the Funds ("Shareholders"), including the
annual report to Shareholders; prepare drafts of the certified
semi-annual report for each Fund; prepare and file the final certified
versions thereof on Form N-CSR; prepare and file the Fund's Form
N-SAR; and file all required notices pursuant to Rule 24f-2;
3. Manage the process of printing and initial delivery of prospectuses
and prospectus supplements, including reviewing printer's proof of
prospectus before print, and manage the prospectus mailing process;
4. Coordinate with the Company's transfer agent with respect to the
payment of dividends and other distributions to Shareholders;
5. Calculate performance data of the Funds for dissemination to up to
fifteen (15) information services covering the investment company
industry;
6. Assist with the layout and printing of prospectuses and assist with
and coordinate layout and printing of the Funds' semi-annual and
annual reports to Shareholders;
7. Assist with the design, development, and operation of the Funds,
including new portfolios or classes, investment objectives, policies
and structure, and provide regulatory consultation related to agreed
upon aspects of the establishment, maintenance, and liquidation or
dissolution of Funds;
8. Make available appropriate individuals to serve as officers of the
Company (to serve only in ministerial or administrative capacities
relevant to BISYS' services hereunder, except as otherwise provided in
this Agreement), upon designation as such by the Board;
27
9. Obtain and maintain fidelity bonds and directors and officers/errors
and omissions insurance policies for the Company in accordance with
Rules 17g-1 and 17d-1 under this 1940 Act at the expense (except as
otherwise provided in this Agreement) of the Company and Funds and
file the fidelity bonds and any notices with the SEC as required under
the 1940 Act, to the extent such bonds and policies are approved by
the Board;
10. Monitor and advise the Company and its Funds on their regulated
investment company status under the Internal Revenue Code of 1986, as
amended. In connection with the foregoing, prepare and send quarterly
reminder letters related to such status, and prepare quarterly
compliance checklist for use by investment adviser(s) if requested;
11. Assist the Company in developing portfolio compliance procedures for
each Fund, and provide daily and periodic compliance monitoring
services incorporating certain of those procedures, which will
include, among other matters, compliance with investment restrictions
imposed by the 1940 Act, each Fund's investment objective, defined
investment policies, and restrictions, tax diversification, and
distribution and income requirements, provided such are determinable
based upon the Fund's accounting records. In connection with the
foregoing, review quarterly compliance reports that are prepared by
the investment adviser(s), if any, and notify appropriate Fund
officers and advisor of ▇▇▇▇-to-market issues pursuant to
Board-approved procedures. BISYS will also provide the Board with
quarterly results of compliance reviews;
12. Provide assistance and guidance to the Company with respect to matters
governed by or related to regulatory requirements and developments
including: monitoring regulatory and legislative developments which
may affect the Company, and assisting in strategic planning in
response thereto; assisting the Company and providing on-site
personnel in responding to and providing documents for routine
regulatory examinations or investigations; and coordinating with and
taking instructions from counsel to the Company in response to such
routine or non-routine regulatory matters. The assistance to be
provided with respect to SEC inspections includes (i) rendering advice
regarding proposed responses (ii) compiling data and other information
in response to SEC requests for information and (iii) communicating
with Fund management and portfolio managers to provide status updates.
In addition, BISYS will provide appropriate assistance with respect to
audits conducted by the Funds' independent auditors including
compiling data and other information as necessary;
13. Manage the preparation for Board meetings by (i) coordinating Board
book preparation, production and distribution, (ii) preparing the
relevant sections of the Board materials required to be prepared by
BISYS as transfer agent, fund accountant and distributor so long as
BISYS serves in
28
such capacities, and (iii) performing such other Board meeting
functions as shall be agreed by the parties in writing;
14. Furnish advice and recommendations with respect to other aspects of
the business and affairs of the Funds as the Company shall request and
the parties shall agree in writing; and
15. Assist the Company in connection with its obligations under Sections
302 and 906 of the ▇▇▇▇▇▇▇▇-▇▇▇▇▇ Act of 2002 and Rules 30a-2 and Rule
30a-3 under the 1940 Act (collectively, with such other related
regulatory provisions applicable to the Company, "▇▇▇▇▇▇▇▇-▇▇▇▇▇"),
BISYS will internally establish and maintain controls and procedures
("BISYS internal controls") designed to ensure that information
recorded, processed, summarized, or reported by BISYS and its
affiliates on behalf of the Company and included in financial
information certified by Company officers ("Certifying Officers") on
Form N-CSR and Form N-Q ("Reports") is (a) recorded, processed,
summarized, and reported by BISYS within the time periods specified in
the SEC's rules and forms and corresponding disclosure controls and
procedures of the Funds ("Fund DCPs"), and (b) accumulated and
communicated to the relevant Certifying Officers consistent with the
Fund DCPs.
16. If requested by Certifying Officers with respect to a fiscal period
during which BISYS serves or served as financial administrator, BISYS
will provide a sub-certification consistent with the requirements of
▇▇▇▇▇▇▇▇-▇▇▇▇▇ pertaining to BISYS' services, solely for the purpose
of providing a basis of support (as to information which has been
prepared, processed and reported by BISYS, and as to BISYS internal
controls) for the Certifying Officers to render the certifications
required by ▇▇▇▇▇▇▇▇-▇▇▇▇▇ (or, if applicable with respect to a
Report, inform the Certifying Officers of the reasons why the
statements in such a certification would not be accurate). In
rendering such sub-certifications concerning Company Reports, BISYS
may (a) limit its representations to information prepared, processed
and reported by BISYS; (b) rely upon and assume the accuracy of the
information provided by officers and other authorized agents of the
Company, including all Other Service Providers to the Company, and
compliance by such officers and agents with the Fund DCPs, including
but not limited to, the Company's investment adviser(s) and custodian
to the Funds; and (c) assume that the Company has selected the
appropriate accounting policies for the Fund(s).
17. The Company shall assist and cooperate with BISYS (and shall use its
best efforts to cause its officers, investment advisers and other
service providers to assist and cooperate with BISYS) to facilitate
the delivery of information requested by BISYS in connection with the
preparation of the Company's Form N-CSR and Form N-Q, including
Company financial statements, so that BISYS may submit a draft Report
to the Company's
29
Disclosure Controls and Procedures Committee ("Fund DCP Committee")
prior to the date the relevant Report is to be filed. The Certifying
Officers and the Chief Legal Officer (if any) of the Company shall be
deemed to constitute the Fund DCP Committee in cases in which no other
Fund DCP Committee has been designated or is operative. In connection
with its review and evaluations, the Fund DCP Committee shall
establish a schedule to ensure that all required disclosures in Form
N-CSR and in the financial statements for each Fund are identified and
prepared in a timeframe sufficient to allow review by the Fund DCP
Committee before the date the relevant report is to be filed. At the
request of the Company or its Certifying Officers, BISYS shall provide
reasonable administrative assistance to the Company in connection with
obtaining service provider sub-certifications, SAS-70 reports on
internal controls, and any applicable representations to bring such
certifications current to the end of the reporting period, and in
preparing summaries of issues raised in such documents.
18. The Company shall, in its own capacity, take all reasonably necessary
and appropriate measures to comply with its obligations under
▇▇▇▇▇▇▇▇-▇▇▇▇▇. Without limitation of the foregoing, except for those
obligations which are expressly delegated to or assumed by BISYS in
this Agreement, the Company shall maintain responsibility for, and
shall support and facilitate the role of each Certifying Officer and
the Fund DCP Committee in, designing and maintaining the Fund DCPs in
accordance with applicable laws, including (a) ensuring that the Fund
DCP Committee and/or Certifying Officers obtain and review
sub-certifications and reports on internal controls from the Company's
investment adviser(s) and other service providers to the Funds, if
any, sufficiently in advance of the date upon which the relevant
financial statements must be finalized by BISYS (in order to print,
distribute and/or file the same hereunder), (b) evaluating of the
effectiveness of the design and operation of the Fund DCP, under the
supervision, and with the participation of, the Certifying Officers,
within the requisite timeframe prior to the filing of each Report, and
(c) ensuring that its Certifying Officers render the requisite
certifications or take such other actions as may be permitted or
required under applicable laws.
19. File holdings reports on Form N-Q as required at the end of the first
and third fiscal quarters of each year.
20. Prepare quarterly brokerage allocation compliance checklist and
supporting documentation for use by investment adviser(s), as
requested.
21. Oversee/coordinate Trustee compensation.
22. Monitor wash sales.
30
SCHEDULE C
TO THE MASTER SERVICES AGREEMENT BETWEEN
BISYS FUND SERVICES OHIO, INC. AND COVENTRY FUNDS TRUST
FUND ACCOUNTING SERVICES
(a) BISYS will keep and maintain the following books and records of each Fund
pursuant to Rule 31a-1 (the "Rule") under the 1940 Act:
1. Journals containing an itemized daily record in detail of all
purchases and sales of securities, all receipts and disbursements
of cash and all other debits and credits, as required by
subsection (b)(1) of the Rule;
2. General and auxiliary ledgers reflecting all asset, liability,
reserve, capital, income and expense accounts, including interest
accrued and interest received, as required by subsection
(b)(2)(i) of the Rule;
3. Separate ledger accounts required by subsection (b)(2)(ii) and
(iii) of the Rule; and
4. A monthly trial balance of all ledger accounts (except
shareholder accounts) as required by subsection (b)(8) of the
Rule.
(b) In addition to the maintenance of the books and records specified above,
BISYS shall perform the following accounting services for each Fund:
1. Allocate income and expense and calculate the net asset value per
share ("NAV") of each class of shares offered by each Fund in
accordance with the relevant provisions of the applicable
Prospectus of each Fund and applicable regulations under the 1940
Act;
2. Apply securities pricing information as required or authorized
under the terms of the valuation policies and procedures of the
Company ("Valuation Procedures"), including (A) pricing
information from independent pricing services, with respect to
securities for which market quotations are readily available, (B)
if applicable to a particular Fund or Funds, fair value pricing
information or adjustment factors from independent fair value
pricing services or other vendors approved by the Company
(collectively, "Fair Value Information Vendors") with respect to
securities for which market quotations are not readily available,
for which a significant event has occurred following the close of
the
31
relevant market but prior to the Fund's pricing time, or which
are otherwise required to be made subject to a fair value
determination under the Valuation Procedures, and (C) prices
obtained from each Fund's investment adviser or other designee,
as approved by the Board;
3. Coordinate the preparation of reports that are prepared or
provided by Fair Value Information Vendors which help the Company
to monitor and evaluate its use of fair value pricing information
under its Valuation Procedures;
4. Verify and reconcile with the Funds' custodian all daily trade
activity;
5. Compute, as appropriate, each Fund's net income and capital
gains, dividend payables, dividend factors, 7-day yields, 7-day
effective yields, 30-day yields, and weighted average portfolio
maturity; (and other yields or standard or non-standard
performance information as mutually agreed);
6. Review daily the net asset value calculation and dividend factor
(if any) for each Fund prior to release to shareholders, check
and confirm the net asset values and dividend factors for
reasonableness and deviations, and distribute net asset values
and yields to NASDAQ; and as agreed, in certain cases, to
newspapers;
7. If applicable, report to the Company the periodic market pricing
of securities in any money market funds, with the comparison to
the amortized cost basis;
8. Determine and report unrealized appreciation and depreciation on
securities held in variable net asset value funds;
9. Amortize premiums and accrete discounts on fixed income
securities purchased at a price other than face value, if
requested by the Company;
10. Update fund accounting system to reflect rate changes, as
received from a Fund's investment adviser, on variable interest
rate instruments;
11. Post Fund transactions to appropriate categories;
12. Accrue expenses of each Fund according to instructions received
from the Company's Administrator, and submit changes to accruals
and expense items to authorized officers of the Company (who are
not BISYS employees) for review and approval;
32
13. Determine the outstanding receivables and payables for all (1)
security trades, (2) Fund share transactions and (3) income and
expense accounts;
14. Provide accounting reports in connection with and coordinate with
independent auditors concerning the Company's regular annual
audit, and other audits and examinations by regulatory agencies;
and
15. Provide such periodic reports as the parties shall agree upon, as
set forth in a separate schedule.
16. Provide a representative (in a non-voting capacity) for the
Company's Pricing Committee, if any; and
17. Assist the Company in identifying instances where market prices
are not readily available, or are unreliable, within parameters
set forth in the Company's Valuation Procedures.
(c) BISYS shall also perform the following additional accounting services for
each Fund:
1. Provide monthly a hard copy of the unaudited financial statements
described below, upon request of the Company. The unaudited
financial statements will include the following items:
A. Unaudited Statement of Assets and Liabilities,
B. Unaudited Statement of Operations,
C. Unaudited Statement of Changes in Net Assets, and
D. Unaudited Condensed Financial Information
2. Provide accounting information for the following: (in compliance
with Reg. S-X as applicable):
A. federal and state income tax returns and federal excise tax
returns;
B. the Company's semi-annual reports with the SEC on Form N-SAR
and Form N-CSR;
C. the Company's schedules of investments for filing with the
SEC on Form N-Q;
D. the Company's annual and semi-annual shareholder reports and
quarterly Board meetings;
E. registration statements on Form N-1A and other filings
relating to the registration of shares;
33
F. BISYS' monitoring of each Fund's status as a regulated
investment company under Subchapter M of the Internal
Revenue Code of 1986, as amended;
G. annual audit by the Company's auditors; and
H. examinations performed by the SEC.
3. Calculate turnover and expense ratio.
4. Prepare schedule of Capital Gains and Losses.
5. Provide daily cash report.
6. Maintain and report security positions and transactions in
accounting system.
7. Prepare Broker Commission Report.
8. Monitor expense limitations.
9. Maintain list of failed trades.
10. Provide unrealized gain/loss report.
34
SCHEDULE D
TO THE MASTER SERVICES AGREEMENT BETWEEN
BISYS FUND SERVICES OHIO, INC. AND COVENTRY FUNDS TRUST
TRANSFER AGENCY SERVICES
1. Shareholder Transactions
(a) Process shareholder purchase and redemption orders.
(b) Set up account information, including address, dividend option,
taxpayer identification numbers and wire instructions.
(c) Issue confirmations in compliance with Rule 10b-10 under the
Securities Exchange Act of 1934, as amended.
(d) Issue periodic statements for shareholders.
(e) Process transfers and exchanges.
(f) Process dividend payments, including the purchase of new shares,
through dividend reimbursement.
2. Shareholder Information Services
(a) Make information available to shareholder servicing unit and
other remote access units regarding trade date, share price,
current holdings, yields, and dividend information.
(b) Produce detailed history of transactions through duplicate or
special order statements upon request.
(c) Provide mailing labels for distribution of financial reports,
prospectuses, proxy statements or marketing material to current
shareholders, upon request.
35
3. Compliance Reporting
(a) Provide reports to the Securities and Exchange Commission, the
National Association of Securities Dealers, Inc. and the states
in which the Fund is registered.
(b) Prepare and distribute appropriate Internal Revenue Service forms
for corresponding Fund and shareholder income and capital gains.
(c) Issue tax withholding reports to the Internal Revenue Service.
4. Dealer/Load Processing (if applicable)
(a) Where appropriate information is available, provide reports for
tracking rights of accumulation and purchases made under a Letter
of Intent.
(b) Calculate fees due under 12b-1 plans for distribution and
marketing expenses.
(c) Provide for payment of commission on direct shareholder purchases
in a load fund.
(d) Calculate redemption fees, as appropriate.
5. Shareholder Account Maintenance
(a) Maintain all shareholder records for each account in the Company.
(b) Issue customer statements on scheduled cycle, providing duplicate
second and third party copies if required.
(c) Record shareholder account information changes.
(d) Maintain account documentation files for each shareholder.
36
6. Anti-Money Laundering Services
(a) Where appropriate and information is available, verify
shareholder identity upon opening new accounts.
(b) Monitor, identify and report shareholder transactions and
identify and report suspicious activities that are required to be
so identified and reported, and provide other required reports to
the Securities and Exchange Commission, the U.S. Treasury
Department, the Internal Revenue Service or each agency's
designated agent, in each case consistent with the Company's AML
Program.
(c) Place holds on transactions in shareholder accounts or freeze
assets in shareholder accounts, as provided in the Company's AML
Program.
(d) Create documentation to provide a basis for law enforcement
authorities to trace illicit funds.
(e) Maintain all records or other documentation related to
shareholder accounts and transactions therein that are required
to be prepared and maintained pursuant to the Company's AML
Program, and make the same available for inspection by (i) the
Company's AML Compliance Officer, (ii) any auditor of the
Company's AML Program or related procedures, policies or controls
that has been designated by the Company in writing, or (iii)
regulatory or law enforcement authorities, and otherwise make
said records or other documents available at the direction of the
Company's AML Compliance Officer.
7. Blue Sky Services
Prepare such reports, applications and documents (including reports
regarding the sale and redemption of shares in the Funds as may be required
in order to comply with Federal and state securities laws) as may be
necessary or desirable to register the shares in the Funds ("Shares") with
state securities authorities, monitor the sale of Shares for compliance
with state securities laws, and file with the appropriate state securities
authorities the registration statements and reports for the Funds and the
Shares and all amendments thereto, as may be necessary or convenient to
register and keep effective the registration of the Funds and the Shares
with state securities authorities to enable the Funds to make a continuous
offering of their Shares. State securities ("Blue Sky") exemption services
are made available at an additional standard fee which is earned by BISYS
based on exemptions obtained by the Funds, including an annual minimum.
37
TRANSFER AGENCY REPRESENTATION
Following each quarterly period, BISYS will provide a representation to the
following effect pertaining to the AML Services rendered by BISYS hereunder
during such quarterly period:
1. Performance of good order review for all new and reregistered
accounts;
2. Performance of acceptance review for all monetary instruments
received;
3. Administration of signature guarantee policy in accordance with
prospectus requirements;
4. If applicable, administration of escrow hold policy in accordance with
prospectus requirements;
5. Verification of customer address changes;
6. Verification of customer identification for all new accounts and all
name changes on existing accounts;
7. Monitoring of all purchase transactions made with cash equivalents
totaling in excess of $10,000. The number of Form 8300 reports filed
during the period will be reported;
8. Monitoring of all accounts for suspicious activity. The number of Form
SAR reports filed during the period will be reported;
9. Review of shareholder names against lists of suspected terrorist and
terrorist organizations supplied by various governmental
organizations, such as the Office of Foreign Asset Control. The number
of accounts frozen and otherwise reported to authorities during the
period will be reported;
10. Creation of the documentation necessary to provide a basis for law
enforcement authorities to trace illicit funds; and
11. Maintenance all records and other documentation related to shareholder
accounts and transactions required to be prepared and maintained
pursuant to the Company's AML program for all BISYS transfer agent
services.
The following will be provided in such representation if the Company falls
under the related USA PATRIOT Act of 2001 provisions:
12. Performance of the required due diligence to help prevent the opening
of any accounts for foreign shell banks during the period either
directly or through correspondent accounts.
38
13. Performance of the required due diligence on any new correspondent
accounts opened during the period.
39
SCHEDULE D-1
TO THE MASTER SERVICES AGREEMENT
BETWEEN
BISYS FUND SERVICES OHIO, INC.
AND COVENTRY FUNDS TRUST
ADDITIONAL SERVICES RELATED TO ▇▇▇ ACCOUNTS
BISYS shall act as the ▇▇▇ custodian for the Funds' ▇▇▇ Accounts, and will
perform the additional recordkeeping and administrative functions listed below
with respect to those accounts.
Account Processing
1. Opening new Traditional ▇▇▇, ▇▇▇▇ ▇▇▇, and SIMPLE IRAs
2. Processing purchases and redemptions of shares for the holders of ▇▇▇
Accounts (the "Account Holders")
3. Processing dividends and capital gain distributions
4. Notification of distribution requirements related to age 70 1/2
5. Maintaining beneficiary information on system
6. Calculating distributions, withdrawals, required withholding and other
payment to Account Holders
Account Maintenance
1. Maintaining Account Holder records
2. Changing addresses for Account Holders
3. Preparing periodic reports on accounts, number of shares, etc.
4. Preparation and filing of federal tax forms (1099-R, 5498)
5. Replying to shareholder correspondence and inquiries
6. Responding to all telephone inquiries about ▇▇▇ Accounts
40
SCHEDULE E
TO THE MASTER SERVICES AGREEMENT BETWEEN
BISYS FUND SERVICES OHIO, INC. AND COVENTRY FUNDS TRUST
FEES
The Company shall pay BISYS on the first business day of each month, or as
otherwise set forth below, fees for administration, fund accounting and transfer
agency services, determined at the annual rates set forth below.
Fund Administrative Services Fees:
Asset-Based Annual Fee
0.1% of the first $250 million in aggregate net assets of all Funds, plus
0.08% of the aggregate net assets of all Funds in excess of $250 million
through and including $500 million, plus
0.06% of the aggregate net assets of all Funds in excess of $500 million.
This asset-based fee is subject to an annual minimum fee equal to the
number of Funds multiplied by $42,500.
Transfer Agency Services
A per CUSIP fee of $17,000.00 per CUSIP per year (except for institutional
classes); plus
The following per-account fees, applied per year to each shareholder account
(open or closed) on BISYS' transfer agency system:
Per Open Non-Networked Account $20.00
Per Open Networked Level III Accounts $15.00
Per Closed Accounts $ 2.00
For these purposes, the following categories constitute an open account on the
BISYS system in any one month: open account with balance, open account with zero
balance, or open account with negative balance and closed account with activity.
Closed accounts with no activity in the month are considered a closed account
for billing purposes.
41
Fund Accounting Services Fees:
Annual Asset Based Fee:
0.03% of the first $250 million in aggregate net assets of all Funds, plus
0.02% of the aggregate net assets of all funds in excess of $250 million
through and including $500 million, plus
0.015% of the aggregate net assets in excess of $500 million.
This asset based fee is subject to an annual minimum equal to the number of
Funds multiplied by $37,500.
Annual Minimum Fee:
The Administrative, Fund Accounting and Transfer Agency Fees set forth
above are subject to an annual complex minimum of $200,000. Fees paid to BISYS
for AML Services, ▇▇▇ Custodian Services, Compliance Services or other services
and/or reimbursement of out-of-pocket expenses shall not count towards
satisfying the complex minimum requirement.
AML Fees
Annual Fees
Program servicing: $4,500 for the first 50,000 accounts, plus
$2,500 for accounts in excess of 50,000
(to be billed in equal monthly installments)
Early Warning annual fee: $575.00
Early Warning per record cost: $ 0.22
Early Warning searches for all accounts except Networked Level III accounts are
conducted and fees applied every three weeks.
Equifax - per request cost: $ 5.00
Fair Value Support Services
As compensation for Fair Value Support Services (the services set forth in
subsections (b)2 and (b)3 (as they relate to fair value determinations) of
Schedule C to this Agreement). BISYS shall receive the following annual
servicing fee for each Fund that the Company designates as being subject to fair
value determinations and for which Fair Value Support Services are to be
provided by BISYS hereunder, as follows:
One-time Development Fee, due upon the execution of this Agreement:
$10,000
42
Annual Fee for Fair Value Support Services to be provided by BISYS:
For each Fund with less than 200 securities: $5,000
For each Funds with at least 200 securities: $7,500
(The Annual Fee is to be billed in equal monthly installments)
The foregoing BISYS fee(s) do not include out of pocket costs. BISYS will also
be reimbursed by the Company for the actual costs charged by Fair Value
Information Vendors with respect to the provision of fair value pricing
information to BISYS for use in valuing the portfolio holdings of a specific
Fund or Funds.
Form N-Q Filing Fee
Per Fund per filing: $3,000
Trustee/Custodian Services.
In addition, as provided in Section 4(a) of this Agreement, BISYS shall be
entitled to $10 per social security number, for each plan or account type, per
year (the "Custodial Fee"), to be paid within the month prior to December 31 of
each such year (or, if an ▇▇▇ Account is closed prior to the closing of such ▇▇▇
Account), for the services provided to the ▇▇▇ Account or ▇▇▇ Accounts (or, if
an ▇▇▇ Account is closed, prior to the closing of such ▇▇▇ Account). BISYS will
collect the Custodial Fee from each ▇▇▇ Account.
ANNUAL FEE ADJUSTMENT
Commencing on the one-year anniversary of the Effective Date, BISYS may annually
increase the fixed fees and other fees expressed as stated dollar amounts in
this Agreement by up to an amount equal to the greater of: (a) the most recent
annual percentage increase in consumer prices for services as measured by the
United States Consumer Price Index entitled "All Services Less Rent of Shelter"
or a similar index should such index no longer be published, and (b) 10%.
OUT OF POCKET EXPENSES AND MISCELLANEOUS CHARGES
The out of pocket expenses and miscellaneous services fees and charges provided
for under this Agreement are not included in the above fees and shall also be
payable to BISYS in accordance with the provisions of this Agreement.
43
