EXHIBIT 99.4
EXCHANGE AGENT AGREEMENT
------------------------
THIS EXCHANGE AGENT AGREEMENT (the "Agreement") is made and entered into
this ___ day of February, 1998, between CLIMACHEM, INC., an Oklahoma corporation
(the "Company"), and BANK ONE, NA, a national banking association incorporated
and existing under the laws of the United States ("Exchange Agent").
W I T N E S S E T H:
WHEREAS, on November 26, 1997, the Company issued an aggregate $105,000,000
of its 10 3/4% Senior Notes due 2007 (the "Old Notes") pursuant to the terms and
conditions of the certain Indenture, dated November 26, 1997, between the
Company, the Guarantors named therein and Bank One, NA, as Trustee (the
"Indenture");
WHEREAS, the Company is undertaking an offer to exchange (the "Exchange
Offer"), upon the terms and subject to the conditions set forth in the
prospectus (the "Prospectus") contained in ClimaChem's Registration Statement
(as defined) captioned "The Exchange Offer" attached as Exhibit "A" and letter
of transmittal (the "Letter of Transmittal") substantially in the form of
Exhibit "B" attached hereto, its 10 3/4% Series B Senior Notes due 2007 (the
"New Notes") for an equal principal amount of its Old Notes;
WHEREAS, the Exchange Offer will commence as soon as practicable after the
Company's Registration Statement on Form S-4 (the "Registration Statement")
relating to the Exchange Offer is declared effective under the Securities Act of
1933, as amended, as certified in writing to Exchange Agent by the Company (the
"Effective Time");
WHEREAS, capitalized terms used in this Agreement without definition have
the respective meetings set forth in the Registration Statement.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Appointment of Exchange Agent. The Company hereby appoints Exchange Agent
-----------------------------
to serve as exchange agent in connection with the Exchange Offer, and Exchange
Agent hereby accepts such appointment and agrees to serve as exchange agent in
accordance with the terms and conditions of this Agreement and the Letter of
Transmittal.
2. Mailing to Holders of the Old Notes. Immediately upon receipt of
-----------------------------------
certification from the Company as to the Effective Time and copies of the
Prospectus and Letter of Transmittal, Exchange Agent will mail to each holder of
the Old Notes (a "Holder") (a) a Letter of Transmittal, (b) a Prospectus, and
(c) a return envelope for use in effecting the surrender of the Old Notes in
exchange for the New Notes. Upon request by a Holder who wishes to tender Old
Notes according to the guaranteed delivery procedures set forth in the
Prospectus, Exchange Agent will promptly send to such Holder a Notice of
Guaranteed Delivery (the "Notice of Guaranteed Delivery"), substantially in the
form of Exhibit "C" attached hereto.
2.1 Delivery to Exchange Agent. Copies of the Prospectus, Letter of
--------------------------
Transmittal and Notice of Guaranteed Delivery will be furnished to
Exchange Agent by the Company in sufficient quantities such that
Exchange Agent may give copies of such documents to any person so
requesting.
2.2 Holder's Mailing Addresses. Exchange Agent, in its capacity as
--------------------------
transfer agent and registrar of the Old Notes, possesses a list
(including mailing addresses) of the Holders of the Old Notes.
3. Receipt of Documents. From and after the Effective Time, the Company
--------------------
authorizes and directs Exchange Agent to accept (a) Letters of Transmittal, duly
executed in accordance with the instructions thereto, and any requisite
collateral documents from Holders of the Old Notes and (b) surrendered Old Notes
to which such Letters of Transmittal relate. Exchange Agent is authorized to
request from any person tendering Old Notes such additional documents as the
Exchange Agent or the Company deems appropriate.
4. Defects in Tender. Exchange Agent will examine the Old Notes, the Letters
-----------------
of Transmittal and the other documents delivered to Exchange Agent in connection
with tenders of Old Notes to ascertain whether such instruments and documents
are completed and executed in accordance with the instructions set forth in the
Letter of Transmittal. If (a) any Letter of Transmittal is not properly
completed or executed, (b) the Old Notes accompanying any Letter of Transmittal
are not in proper form for transfer, or (c) any other irregularity in connection
with any tender of any Old Notes exists, Exchange Agent will, subject to the
terms and conditions of the Exchange Offer, cause such action to be taken as is
necessary to correct such irregularity. Except as provided in this paragraph 4,
determination of all questions as to the validity, form and eligibility
(including timeliness of receipt) of any Old Notes tendered or delivered will be
determined by Exchange Agent on behalf of the Company. The Exchange Agent will
not be under any duty to give notification of defects in such tenders and will
not incur any liability for failure to give such notification. The Company
reserves the absolute right to reject any or all tenders of any particular Old
Notes determined by the Company not to be in proper form or the acceptance or
exchange of which may, in the opinion of the Company, not be lawful or in proper
form, and to waive any of the conditions of the Exchange Offer or any defect or
irregularity in the tender of any Old Notes. The Company's interpretation of the
terms and conditions of the Exchange Offer will be final and binding.
5. Exchange of the Old Notes. Promptly after the Expiration Date (as defined
-------------------------
in the Prospectus), upon surrender of the Old Notes in accordance with the
Letter of Transmittal, Exchange Agent is hereby directed to deliver or cause to
be delivered as promptly as possible to the Holders of the surrendered Old
Notes, in accordance with this Agreement and the terms of the Exchange Offer,
the amount of the New Notes to which such Holders of the surrendered Old Notes
are entitled. Notwithstanding any provision in this Agreement to the contrary,
prior to accepting any Old Notes in exchange for New Notes, Exchange Agent will
(a) provide a copy of the Letter of Transmittal relating to such Old Notes or
such other exchange documents that indicate the jurisdiction of residence of the
holder of such Old Notes to Xxxxxx & Xxxxxxx, A Professional Corporation, 000
-0-
Xxxxx Xxxxxxxx, Xxxxx 0000, Xxxxxxxx Xxxx, Xxxxxxxx 00000, Attention: Xxxxx X.
Xxxxxxxxx ("Company Counsel"), in order to permit the Company to ensure that the
exchange can be consummated in accordance with the laws of such jurisdiction,
including the securities laws of such jurisdiction, and (b) receive confirmation
from the Company that the exchange can be completed in such jurisdiction. The
principal amount of the New Notes to be delivered to a Holder shall equal the
principal amount of the Old Notes surrendered.
6. Issuance and Delivery of New Notes. Promptly after the consummation of the
----------------------------------
Exchange Offer, Exchange Agent will request from the registrar and transfer
agent for the New Notes the appropriate amount of New Notes to be issued in
connection with such New Notes. The New Notes will be mailed by Exchange Agent,
in accordance with the instructions contained in the Letter of Transmittal, by
first class or registered mail, and under coverage of the Exchange Agent's
blanket surety bond for first class or registered mail losses protecting the
Company from loss or liability arising out of the non-receipt or nondelivery of
such New Notes or the replacement thereof. Issuance of the New Notes for
accepted Old Notes pursuant to the Exchange Offer will be made only after
deposit with Exchange Agent of the Old Notes, the Letter of Transmittal and any
other required documents. Exchange Agent will follow and act upon such
instructions in connection with the Exchange Offer which may be given to
Exchange Agent by the Company or such other persons as the Company may authorize
by written notice to Exchange Agent.
7. Application of the New Notes. The New Notes and any other property (the
----------------------------
"Property") to be deposited with, or received by Exchange Agent from the Company
pursuant to this Agreement constitute a special, segregated account, held solely
for the benefit of the Company and Holders tendering Old Notes. The Property
shall not be commingled with the securities, money, assets or property of
Exchange Agent or any other person, firm or corporation. Exchange Agent hereby
waives any and all rights of lien (including banker's lien), attachment or set-
off whatsoever, if any, against the Property, whether such rights arise by
reason of statutory or common law, by contract or otherwise except to the extent
set forth in the Indenture with respect to the Old Notes and the New Notes.
8. Reports. On each business day after receipt of the first Letter of
-------
Transmittal, and up to and including the Expiration Date, Exchange Agent shall
advise by telephone, not later than 5:00 p.m., Eastern Standard Time, Company
Counsel, and such other persons as they may direct, of the principal amount of
the Old Notes which have been duly tendered on such day, stating (a) the
principal amount of the Old Notes tendered pursuant to the Depository Trust
Company's Automated Tender Offer Program, as described in the Prospectus, (b)
the principal amount of the Old Notes tendered about which Exchange Agent has
questions concerning the validity and (c) the aggregate principal amount of the
Old Notes tendered and not withdrawn through the time of such telephone call.
Promptly thereafter (by the next day), Exchange Agent will confirm such advice
to each of the above persons in writing, to be transmitted by telefacsimile,
overnight courier or other special form of delivery. Exchange Agent will also
inform them, upon request made from time to time, of such other information as
such persons may request.
-3-
9. Discrepancies. Exchange Agent shall endeavor to reconcile any
-------------
discrepancies between the amount of the Old Notes claimed to be owned by a
surrendering holder of the Old Notes and the amount of the Old Notes indicated
on the books of the Company as of the record date (as defined in the section of
the Prospectus captioned "The Exchange Offer"). If, based upon reliable
documentation, Exchange Agent determines that the Old Notes with respect to
which such discrepancy exists are valid Old Notes, then Exchange Agent shall
deliver the New Notes provided for herein to the holder surrendering such Old
Notes. In the case of any question about whether the Old Notes are valid Old
Notes, Exchange Agent will be entitled to received instructions from the
Company.
10. Old Notes and Other Names. If an New Note is to be registered in a name
-------------------------
other than that of the record holder of a surrendered Old Note, conditions to
the issuance thereof are that (a) the Old Note so surrendered shall be properly
endorsed and otherwise in proper form for transfer and that the person
requesting such exchange shall pay to Exchange Agent any transfer or other taxes
required by reason of the registration of such New Note in any name other than
that of the holder of the Old Notes surrendered, or otherwise required, or shall
establish to Exchange Agent's satisfaction that such tax has been paid or is not
payable, and (b) the record holder deliver such other documents and instruments
as Company counsel or Exchange Agent shall require. If the Letter of
Transmittal is signed by a person other than the registered holder of the Old
Note tendered in proper form for transfer or the New Note is to be issued (or
any untendered principal amount of the Old Note is to be reissued) to a person
other than the registered holder of the tendered Old Note, the registered holder
must either properly endorse the Old Note tendered or transmit a properly
completed separate bond power with the Letter of Transmittal, with the signature
on the endorsement or bond power guaranteed by an Eligible Institution (as
defined in the Letter of Transmittal). In addition, such registered holder
and/or such other person will deliver such other documents and instruments as
Company Counsel or Exchange Agent shall require, in which case the New Note will
be mailed to such assignee or transferee at the address so required.
11. Partial Tenders. If, pursuant to the Exchange Offer, a Holder tenders less
---------------
than all of the principal amount of Old Notes submitted to Exchange Agent,
Exchange Agent will, promptly after the Expiration Date, return, or cause the
registrar to return, an Old Note for the principal amount not being tendered to,
or in accordance with the instructions of, such Holder who has made a partial
tender of Old Notes deposited with Exchange Agent.
12. Withdrawals. If a tendering Holder withdraws tendered Old Notes pursuant
-----------
to the terms of the Exchange Offer, Exchange Agent will, as promptly as
practicable after proper notification of such withdrawal, return such Old Notes
to, or in accordance with the instructions of, such Holder, and such Old Notes
will no longer be considered properly tendered. All questions as to the form
and validity of notices of withdrawal, including timeliness of receipt, shall be
determined by the Company, in its sole discretion, which determination will be
final and binding.
13. Rejection of Tenders. If, pursuant to the Exchange Offer, the Company does
--------------------
not accept for Exchange all of the Old Notes tendered by a Holder of Old Notes,
Exchange Agent will, promptly
-4-
after the Expiration Date, return or cause to be returned the Old Notes not
accepted to, or in accordance with the instructions of, such holder of Old
Notes, together with a letter or notice furnished by the Company, in form
satisfactory to Exchange Agent, explaining why the tendered Old Notes are being
returned.
14. Lost Certificates. If a Holder of the Old Notes reports the loss or
-----------------
destruction of any Old Note, Exchange Agent will obtain from such Holder an
affidavit and any other representation that Exchange Agent may require with
reference to the circumstances of such loss or destruction. The Company or
Exchange Agent may require, as a condition precedent to delivering a New Note to
such Holder, that such Holder deliver to the Company a bond or other security in
such reasonable sum as the Company may direct as indemnity against any claim
that may be made against Exchange Agent or the Company with respect to the Old
Note alleged to have been lost or destroyed.
15. Cancellation of Exchanged Old Notes. Exchange Agent is authorized and
-----------------------------------
directed to cancel, in accordance with the procedures set forth in the
Indenture, all Old Notes received by Exchange Agent upon delivering the New
Notes to tendering holders of the Old Notes as provided herein.
16. Requests for Information. Exchange Agent will accept and comply with
------------------------
telephone and mail requests for information concerning the proper surrender of
the Old Notes. Upon request by an person, Exchange Agent shall furnish to such
person copies of the Prospectus, any supplements to the Prospectus, the Letter
of Transmittal and the other materials referred to in the Prospectus as being
available to Holders of Old Notes. The Company will provide Exchange Agent with
copies of such documents upon request by Exchange Agent.
17. Tax Matters. Exchange Agent shall comply with applicable requirements of
-----------
the Internal Revenue Code of 1986, as amended, and the regulations promulgated
thereunder in connection with the Exchange Offer and will file with the Internal
Revenue Service all reports and other information required to be filed with the
Internal Revenue Service in connection with the Exchange Offer. If Exchange
Agent has questions with respect to any such information, it will so notify, and
request direction from, the Company.
18. Reports. Within five days after the Expiration Date, Exchange Agent shall
-------
furnish the Company a final report showing the disposition of the New Notes.
19. Fees. The Company will pay to Exchange Agent for services rendered under
----
the Agreement, $1,000, plus $100 per Letter of Transmittal mailed by Exchange
Agent pursuant to paragraph 2 hereof, plus reasonable out of pocket expenses,
including counsel fees and disbursements.
20. Miscellaneous. As Exchange Agent hereunder, Exchange Agent (a) will have
-------------
no duties or obligations other than those specifically set forth in this
Agreement; (b) will make no representation and will have no responsibility as to
the validity or genuineness of the Exchange Offer; (c) will not be obligated to
take any legal action hereunder which might by Exchange Agent's judgment involve
any expense or liability unless Exchange Agent shall have been furnished with
reasonable indemnity;
-5-
(d) may rely on and shall be protected in acting in good faith upon any
certificate, instrument, opinion, notice, instruction, letter, telegram or other
document, or any security, delivered to Exchange Agent and believed by Exchange
Agent to be genuine and to have signed by the proper party or parties; (e) may
rely on and shall be protected in acting in good faith upon the written
instructions of the Chief Financial Officer or President of the Company or such
other employees and representatives as the Company may hereafter designate in
writing; (f) will not be liable for any claim, loss, liability or expense,
incurred without Exchange Agent's negligence or willful misconduct, arising out
of or in connection with the administration of Exchange Agent's duties
hereunder; and (g) may consult with counsel reasonably satisfactory to the
Company, and the opinion of such counsel shall be full and complete
authorization and protection in respect of any action taken, suffered or omitted
by Exchange Agent hereunder in good faith and in accordance with the opinion of
such counsel.
21. Further Assurances. The Company agrees that it will perform, execute,
------------------
acknowledge and deliver or cause to be performed, executed, acknowledged and
delivered all such further and other acts, instruments and assurances as may
reasonably be required by Exchange Agent for the carrying out or performing by
Exchange Agent of the provisions of this Agreement.
22. INDEMNIFICATION. THE COMPANY COVENANTS AND AGREES TO INDEMNIFY EXCHANGE
---------------
AGENT AND HOLD EXCHANGE AGENT HARMLESS AGAINST ANY CLAIM, LOSSES, LIABILITY OR
EXPENSE (INCLUDING REASONABLE COUNSEL FEES AND DISBURSEMENTS) INCURRED WITHOUT
NEGLIGENCE OR WILLFUL MISCONDUCT ON EXCHANGE AGENT'S PART ARISING OUT OF OR IN
CONNECTION WITH THE ADMINISTRATION OF EXCHANGE AGENT'S DUTIES HEREUNDER,
INCLUDING THE COSTS AND EXPENSES OF DEFENDING ITSELF AGAINST ANY CLAIM OR
LIABILITY AND INCLUDING BUT NOT LIMITED TO ANY NEGLIGENT ACT (EXCLUDING ANY
NEGLIGENT ACT) OF EXCHANGE AGENT.
23. Applicable Law. This Agreement and appointment of Exchange Agent as
--------------
Exchange Agent will be construed and enforced in accordance with the laws of the
State of Oklahoma, and shall inure to the benefit of, and the obligations
created hereby shall be binding upon, the successor and assigns of the parties
hereto.
24. Notices. Notices or demands authorized by this Agreement will be
-------
sufficiently given or made if sent by first-class mail, postage prepaid,
addressed (until another address is filed in writing with Exchange Agent) as
follows:
If to the Company: ClimaChem, Inc.
00 Xxxxx Xxxxxxxxxxxx
Xxxxxxxx Xxxx, Xxxxxxxx 00000
Attention: Xxxxx X. Xxxxx, Esquire
-6-
with a copy to: Xxxxxx & Xxxxxxx
000 Xxxxx Xxxxxxxx, Xxxxx 0000
Xxxxxxxx Xxxx, Xxxxxxxx 00000
Attention: Xxxxx X. Xxxxxxxxx, Esquire
If to Exchange Agent: Bank One, NA
000 Xxxx Xxxxxxx Xxxx
Xxxxxxxxxxx, Xxxx 000000-0000
Attention: Xx. Xxxxx Xxxxxx
Corporate Trust Operations
with a copy to: BankOne, N.A.
000 Xxxx Xxxxx Xxxxxx
Xxxxxxxx, Xxxx 00000-0000
Attention: Xx. Xxx Xxxxxxx
Corporate Trust Operations
Any notice or demand authorized by this Agreement to be given or made by the
Company or Exchange Agent to or on a Holder of the Old Notes shall be
sufficiently given or made if sent by first-class mail, postage prepaid,
addressed to such holder at the address of such holder as shown on the Company's
books.
25. Change of Exchange Agent. Except as otherwise provided in the Indenture,
------------------------
Exchange Agent may resign and be discharged from its duties under this Agreement
by giving to the Company notice in writing, by first-class mail, postage
prepaid, specifying a date when such resignation shall take effect. If Exchange
Agent resigns or becomes incapable of acting as Exchange Agent and the Company
fails to appoint a new Exchange Agent within a period of 30 days after is has
been notified in writing of such resignation or incapacity by Exchange Agent,
the Company shall become the Exchange Agent and any holder of the Old Notes may
apply to any court of competent jurisdiction for the appointment of a successor
to Exchange Agent. Pending the appointment of a successor to Exchange Agent,
either by the Company of by such a court, the duties of the Exchange Agent shall
be carried out by the Company. After appointment, the successor Exchange Agent
shall be vested with the same powers, rights, duties and responsibilities as if
it had been originally named as Exchange Agent without the further act or deed;
but the Exchange Agent shall deliver and transfer to the successor Exchange
Agent any property at the time held by it hereunder, and execute and deliver any
further assurance, conveyance, act or deed necessary for the purpose.
26. Term. This Agreement shall terminate, except for Sections 19, 22, and 26
----
hereof, 30 days after the Expiration Date; provided, however, that the term of
this Agreement may be extended at the request of the Company and the agreement
of Exchange Agent. Any portion of the New Notes which remain undistributed to
the Holders of the Old Notes after the Expiration Date shall be marked, canceled
and delivered to the Company upon demand, and any Holders of unsurrendered Old
Notes shall thereafter have no right to exchange their Old Notes for New Notes.
-7-
27. Counterparts. This Agreement may be executed in counterparts, each of
------------
which shall be deemed an original, and such counterparts together shall
constitute one and the same instrument.
28. Indenture; Controls. This Agreement will be construed and interpreted in
-------------------
accordance with the terms of the Indenture. If any term or provision of this
Agreement is inconsistent with, or contrary to, the terms or provisions of the
Indenture, the terms and provisions of the Indenture will control.
IN WITNESS WHEREOF, the Company and the Exchange Agent have caused this
Agreement to be signed by their respective officers thereunto authorized as of
the date first written above.
CLIMACHEM, INC.
By:____________________________________
Name:__________________________________
Title:_________________________________
BANK ONE, NA
By:____________________________________
Name:__________________________________
Title:_________________________________
-8-
