protocol agreement between the National Union of Students of the
United kingdom (NUSUK), THE Union of Students in Ireland (USI) (The
National Unions) and the NUS-USI student movement of the National
Union of Students of the United Kingdom and the Union of students in
Ireland (NUS-USI) on the operation of joint work in Northern Ireland
Region (The region).
and USI as
sovereign and independent national students’ unions wish to
further develop their unique relationship by working together to
secure and assure the effective representation of the interests of
students in Northern Ireland.
objective of all joint work undertaken by the two National Unions
shall be to promote, defend and extend the rights of students and to
develop and champion strong students’ unions in the North of
Ireland. Both National Unions recognise that close co-operation
over and above normal international contact is vital in pursuing
National Unions are committed
and empowering local democratic self-organisation and determination
as being the most effective way to achieve these aims.
agreement recognises the central principle of NUS and USI working
within their own policy frameworks
in the region and as such
are committed to fully involving and supporting all students’
unions in the region in their respective national structures.
this end, NUS and USI hereby commit to working in partnership to
create a thriving, active, democratic student association in
Northern Ireland to represent, develop, unify and support its
students and unions. Locally autonomous but centrally supported by a
partnership between NUS and USI, NUS-USI is established and funded
from affiliation fees, subsidy and other sources from the National
Unions and locally.
working together in these ways, the National Unions reaffirm their
commitment to the goal of achieving lasting peace and stability in
National Unions respect each other’s views of their own national
affairs and this agreement in no way affects the rights of NUSUK or
USI as independent National Unions.
has been consulted on and hereby approves the contents of this
agreement supersedes and replaces all previous bilateral agreements
between NUS and USI. Its purpose is to set out the conditions upon
which NUS and USI agree to support NUS-USI to exist autonomously.
NUS-USI constitution shall include appropriate criteria for
membership as well as procedures for application, withdrawal and
suspension of constituent membership.
acceptance into membership of NUS-USI under its constitution,
membership of both NUS and USI shall automatically be conferred upon
the constituent member.
from NUS-USI in accordance with the relevant rules in the NUS-USI
constitution will result in exclusion from membership from each of
the National Unions. Similarly suspension or removal from NUS or
USI under their relevant schedules of the respective constitutions
would result in suspension or removal from NUS-USI.
Governance and ownership
constitution of NUS-USI shall provide for governance arrangements
that assure absolutely the political autonomy of students and their
unions in the region.
constitution of NUS-USI shall ensure that the political and
representative bodies of NUS-USI shall be directed by students and
constitution of NUS-USI shall ensure that the administration of
NUS-USI, whose purpose shall be to secure an organisational
framework and facilities through which the aims of NUS-USI can be
realised, shall be governed by a stakeholder management committee
which shall include students, students’ union officers,
appropriate lay members from the region, and representatives from
NUS and USI.
constitution shall be subject to approval by NUS and USI on the
basis that it reflects the provisions of this agreement.
Constitution of NUS-USI shall form a schedule of the NUS
Constitution and of USI Constitution.
membership affiliation fee shall be set by the
administering union of NUS-USI;
save that it shall never be lower than the lowest rate of either of
the National Union fees. The administering union’s hardship fund
criterion shall apply equally to members of NUS-USI.
of each year the organisational members of NUS-USI shall provide to
the management committee of NUS-USI evidence of:
latest student numbers for that organisational member i.e. the
student numbers from the previous academic year. NUS-USI reserves
the right to contact the relevant government department for official
figures if required
of the block grant funding received by that organisation.
constitution or Standing Orders of NUS-USI shall confirm that
failure to provide this information to NUS-USI by a member will
result in the member being barred from taking part in any votes of
the members of NUS-USI, NUS or USI.
constitution or Standing Orders of NUS-USI shall state that the
management committee of NUS-USI may take into account the financial
information provided under clause 4.2 when calculating voting
entitlements in NUS-USI, for the following academic year.
entitlements in NUS and USI respectively shall be determined by the
relevant constitutional provisions in each union however, the
provisions of Article 4.4.1 and 4.4.2 shall apply in the case of
Each constituent organisation/constituent member shall be allocated
of two votes within USI structures and delegate votes thereafter
on the basis of the number of students paid for at the rate
Recognising the part-time nature of many constituent
organisations/constituent members, whilst still affirming their
membership of NUS-USI, constituent organisations/constituent members
will not be considered in USI structures for quorum purposes until
they have submitted an Executive Committee list to NUS-USI and until
the first event that delegates from the constituent
organisation/constituent member attend in each academic/student
level of additional subsidy sufficient for the operation of NUS-USI
which is reasonable shall be agreed by NUS and USI in accordance
with clause 4.8.
constitution of NUS-USI shall provide for one of the national unions
to act as the administering union for each academic year of NUS-USI,
and the process for determining which national union is the
administering union shall be specified in the constitution or
Standing Orders of NUS-USI. The role of the administering union will
include any or all of the following activities on behalf of NUS-USI:
administration of NUS-USI affiliation fee income
of an NUS-USI account against which affiliation fees shall be
accounted and from which expenditure on NUS-USI activity shall be
provision of NUS-USI staff and management support
provision of business development services and support including
but not limited to IT, Communications and Purchasing
provision of senior management support for NUS-USI staff
management of NUS-USI’s affairs such that regular financial
statements are created, proper financial control is maintained and
that accounts are independently audited for each financial year
real costs of providing these services including appropriate
depreciation charges for capital equipment will be calculated each
year and recorded/charged formally as a charge to NUS-USI under a
formal “administering union” agreement between NUS-USI and the
national unions hereby commit to providing a level of support to
NUS-USI from their own respective funds to ensure its success in the
form of President’s salary 2/3rd
NUS and 1/3rd
USI. The level of this support in excess of this shall be ad-hoc and
determined by the respective budgeting processes of each national
union and communicated clearly to NUS-USI. Any “in kind” support
should as far as possible be costed for transparency in accordance
with clause 4.7.
administering National Union shall be responsible for any expenses
related to visits of their own Executive or staff members to the
Region except in relation to formal joint meetings held under this
national unions hereby agree that any surplus in the NUS-USI account
should be ring fenced for the future benefit of NUS-USI. In the
event of deficit, costs shall be borne in subsequent years from the
NUS-USI budget; save that in the event they cannot be met from
relation to the administering union:
terms and conditions of employment for staff of NUS-USI shall be
the same as those for staff employed by the administering National
shall be encouraged to join the appropriate Trade Union
of day to day employment and personnel matters shall be carried out
through the line management structures of the administering union
lines of accountability will be established such that NUS-USI
representatives will be actively involved in the assessment,
development and appraisal of staff that have been allocated by the
administering union to support NUS-USI.
constitution of NUS-USI shall be established as a schedule of each
of the constitutions of NUS and USI. In addition the subsidiary
charity of NUS-USI is the vehicle through which the charitable
activities of NUS-USI are run.
President of NUS-USI and from time to time, as determined by NUS
or USI, other officers of NUS-USI, shall be recognised as the
representative of Students’ Unions in the Region and shall be
granted ex-officio rights in the relevant structures of USI and
formal joint meeting of NUS, USI and NUS-USI senior officers and
staff shall take place bi-annually. At these meetings
representatives of NUS, USI and NUS-USI shall discuss any matters
which require formal agreement but the meetings shall focus on joint
work which could progress the aims of NUS-USI.
National Unions are further committed to maintaining a high level
of contact outside formal meetings and informal meetings shall be
arranged as and when necessary.
National Union Presidents shall attend NUS-USI Conferences
accompanied by other relevant national officers. In the event of the
National Presidents being unable to attend they can nominate their
union’s Deputy President or an appropriate senior union officer in
to this Agreement shall be agreed at formal joint meetings but must
subsequently be ratified by the [managing bodies] of each National
National Union may withdraw from the agreement based on a decision
of its relevant respective managing body but notices of such
intention must be given at least 12 months before withdrawal.
[Neither NUS nor USI may terminate this agreement unless the
non-terminating party (i.e. NUS or USI) is satisfied that the
termination of this agreement will not result in a substantial
threat to the financial stability or continuance of NUS-USI.
Agreement shall be governed and construed in accordance with the
laws of both jurisdictions.
and agreed by:-
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