An Agreement between
the CITY OF PORTLAND, OREGON (City) and UNLIMITED XXXXXXX, XXX.
(SUBRECIPIENT) to provide funding for its Adapt-A-Home Program, which
makes the homes or apartments of physically disabled individuals
1. The City of Portland has identified as a number one priority
countywide community development strategy the provision of
independent living services to people with physical disabilities.
2. Unlimited Xxxxxxx, Xxx., through the Adapt-A-Home program, offers
grants to individuals to make their homes or apartments accessible,
thus creating affordable housing for persons with special needs. The
Adapt-A-Home program also allows disabled persons at risk of
institutionalization to remain in, or return to, their homes, thereby
giving a wider range of life choices. A requirement for eligibility
in the program is that property owner signs an agreement that leaves
the accessibility features in place; thereby creating permanently
accessible units for future tenants.
Xxxxxxx, Xxx., submitted an application for Community Development
Block Grant (CDBG) funding through the Mini Housing Rehabilitation
Program and was awarded $155,905 through the RFP awards process.
4. There are funds available in the approved FY 2003-04 Community
Development Block Grant (CDBG) program budget for this agreement.
5. The City now wishes to enter an agreement for $155,905 with
Unlimited Xxxxxxx, Xxx. to support accessibility rehabilitation in
the City of Portland.
I. Scope of Services
A. The Subrecipient will perform the following housing development
activities within the grant period:
1. Complete the accessibility rehabilitation on at least 60 units of
housing in the City of Portland.
A. Make information on the program available and publicize the
program through the disabled and social services network. Any
publicity on the program will mention the City's participation
through the Bureau of Housing and Community Development.
Complete a Consumer Information Form to determine if the
client is eligible for the Adapt-A-Home program. Unlimited Xxxxxxx,
Xxx. will then conduct an on-site assessment of the client and the
property. If the client is eligible Unlimited Xxxxxxx, Xxx. will
contact the client’s case manager to inform them of their client’s
enrollment in the Adapt-A-Home Program and to collect further
information. If appropriate, the client should be provided
information regarding other resources and services.
All clients will
be provided with the EPA Pamphlet “Protect Your Family from Lead
in Your Home”. Unlimited Choices shall collect documentation that
this literature has been distributed. Unlimited Choices shall
inform the client of the presumption of lead based paint in painted
surfaces to be disturbed and the use of Contractors trained in
lead-safe work practices. Unlimited choices shall collect
documentation that this information has been provided.
Xxxxxxx, Xxx. will format a Request For Bid (RFB) and
negotiate with the property owner for their approval and signature
of a Property Owner Release Form. Once the Release Form is
signed, the RFB should be sent to a minimum of three qualified
Contractors with a due date for both the bid and when the work shall
be completed. Unlimited Xxxxxxx, Xxx. shall award the contract to
the lowest, qualified bid. If the contract is not awarded to the
lowest, qualified bidder Unlimited Xxxxxxx, Xxx. must document the
reasons for not awarding the bid.
conducted by Unlimited Choices shall be performed by Contractors
that trained in lead-safe work practices.
the accessibility rehabilitation is complete Unlimited Xxxxxxx, Xxx.
will inspect the work with the property owner. Unlimited Choices
will coordinate the clearance of the worksite when applicable by a
risk assessor certified in the State of Oregon. Unlimited Choices
will notify the client of the results of the clearance test and
collect documentation that this notification has been provided.
Unlimited Xxxxxxx, Xxx. will xxxx the Bureau of Housing and Community
Development for the work, and Unlimited Xxxxxxx, Xxx. will pay the
F. Unlimited Xxxxxxx, Xxx. will evaluate client satisfaction after
work has been completed.
G. The program is available to any low income disabled person and
shall be provided free of cost to eligible low and moderate income
renters and homeowners within the City of Portland. Current income
limitations will be provided by the Bureau of Housing and Community
H. Adapt-A-Home accessibility rehabilitation costs for units within
the boundaries of the City of Portland shall consist of Contractor
labor and material expenses.
I. Salary, fringe, and administrative costs for Unlimited Xxxxxxx,
Xxx. staff related to the Adapt-A-Home program within the boundaries
of the City of Portland, including completion of the Consumer
Information Form, On-Site Assessments, determination of client
eligibility, preparing and awarding Requests for Bids, securing
Property Owner Release Form, inspection of accessibility
rehabilitation and any administrative or reporting requirements
associated with this agreement, shall be reimbursed by the City under
this agreement up to the limit on funding established herein for the
fiscal year ($155,905).
J. Operating and/or staff expenses incurred by the Unlimited Xxxxxxx,
Xxx. over and above those listed above, or not undertaken within the
City limits are not included in this agreement and shall not be
funded through this contract.
K. The maximum City of Portland Federal funds available for
accessibility rehabilitation for each individual Adapt-A-Home client
over their lifetime, and for each individual unit shall be no more
than THREE THOUSAND DOLLARS ($3,000).
of funding between budgeted line items shall be approved by the
Bureau of Housing and Community Development. The Bureau of Housing &
Community Development shall approve any changes to this scope of
services in writing.
All projects must
comply with Federal Environmental Review requirements. Written
verification of environmental review must be received before any
CDBG funds are committed.
II. Compensation and Method of Payment
City of Portland through the Community Development Block Grant will
compensate the Unlimited Xxxxxxx, Xxx. for the above-described
A. Payments to Unlimited Xxxxxxx, Xxx. will be made periodically upon
submission of a statement of expenditures. Unlimited Choices will
submit vendor receipts for materials and services, etc., and evidence
of payment for the program workers and staff salaries. A separate
invoice is to be submitted for each Adapt-A-Home program client
rehabilitation. Other bills, receipts and invoices related to this
contract will be made available by the Subrecipient to the City upon
B. All funds received by the Subrecipient must be disbursed within
three (3) working days of receipt.
C. Any changes to the approved budget must be approved in writing by
the City Project Manager before any expenditure of funds in new
amounts or line items.
D. No funds under this Agreement may be used to purchase
non-expendable personal property or equipment. Funds may be used to
pay for lease or rental of equipment if approved in advance by the
City Project Manager.
E. Total compensation under this Agreement shall not exceed ONE
HUNDRED FIFTY FIVE THOUSAND NINE HUNDRED AND FIVE DOLLARS ($155,905).
III. City Project
A. The City Project Manager shall be Xxxxxx Xxxxxxxxxxx or such other
person as shall be designated in writing by the Director of the
Bureau of Housing and Community Development.
B. The Project Manager is authorized to approve work and xxxxxxxx
hereunder, to give notices referred to herein, to terminate this
agreement as provided herein, and to carry out any other City actions
referred to herein.
IV. Reporting Requirements
A. The Subrecipient will submit reports for each calendar quarter
covered by this Agreement, which shall be due October 20, January 20
and April 20, and a final report which shall be due July 20, 2004.
B. The periodic reports will also include information if applicable
on specific housing projects assisted with this funding:
1. Property information: property name, address, census tract,
structure type, development activity, sources of funding and number
2. Client information: income information (less than 30%, 50%, 60%,
and 80% of median income); ethnicity of head of household; gender of
head of household; age of head of household; status of client:
homeowner, renter or other; other pertinent information required by
the Project Manager.
3. Contractor information: contractor name and address, if the
contractor is a minority- or women-owned business.
C. Geographic Reporting: In addition to program totals, data will be
presented by both the geographic reporting areas and focus areas
specified by the Bureau of Housing and Community Development. The
SUBRECIPIENT will also provide a brief narrative report describing
any marketing or outreach efforts in the target areas.
D. Outcome Reporting: As per Section V. Performance Measures, the
Subrecipient will be required to report on the status of services
performed under prior contracts with the City during the 2001-2002
Fiscal Year. The Outcome report will include information on the date
services were completed, whether the specific units assisted with the
2001-2002 Fiscal Year funding are still occupied by the originally
assisted client or by a new disabled person, occupant satisfaction
and any other information deemed appropriate by the Project Manager.
A Output Measure: The measure of output will be the completion of 60
units under the Adapt-A-Home program.
B. Outcome Measure: The measure of outcome will be whether 80 percent
or more of the units completed in prior years have remained
accessible to disabled individuals and that 90 percent of the clients
are satisfied with the accessibility rehabilitation.
A. TERMINATION FOR CAUSE. In accordance with 24 CFR 85.43, if,
through any cause, the Subrecipient shall fail to fulfill in timely
and proper manner his/her obligations under this Contract, or if the
Subrecipient shall violate any of the covenants, agreements, or
stipulations of this Contract, the City may avail itself of such
remedies as cited in 24 CFR 85.43 by giving written notice to the
Subrecipient of such action and specifying the effective date thereof
at least 30 days before the effective date of such action. In such
event, all finished or unfinished documents, data, studies, and
reports prepared by the Subrecipient under this Contract shall, at
the option of the City, become the property of the City and the
Subrecipient shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such documents.
the above, the Subrecipient shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the
Contract by the Subrecipient, and the City may withhold any payments
to the Subrecipient for the purpose of setoff until such time as the
exact amount of damages due the City from the Subrecipient is
B. TERMINATION FOR CONVENIENCE. In accordance with 24 CFR 85.44, the
City and Subrecipient may terminate this contract at any time by
mutual written agreement. If the Contract is terminated by the City
as provided herein, the Subrecipient will be paid an amount which
bears the same ratio to the total compensation as the services
actually performed bear to the total services of the Subrecipient
covered by this Contract less payments of compensation previously
C. ENFORCEMENT AND REMEDIES. In the event of termination under
section A hereof by the City due to a breach by the Subrecipient,
then the City may complete the work either itself or by agreement
with another subrecipient, or by a combination thereof. In the event
the cost of completing the work exceeds the amount actually paid to
the Subrecipient hereunder plus the remaining unpaid balance of the
compensation provided herein, then the Subrecipient shall pay to the
City the amount of excess. Allowable costs shall be determined in
accordance with 24 CFR 85.43(c).
remedies provided to the City under sections A and C hereof for a
breach by the Subrecipient shall not be exclusive. The City also
shall be entitled to any other equitable and legal remedies that are
the event of breach of this contract by the City, then the
Subrecipient's remedy shall be limited to termination of the contract
and receipt of payment as provided in section B hereof.
the event of termination under Section A, the City shall provide the
Subrecipient an opportunity for an administrative appeal to the
D. CHANGES. The City or Subrecipient may, from time to time, request
changes in writing in the scope of services or terms and conditions
hereunder. Such changes, including any increase or decrease in the
amount of the Subrecipient's compensation, shall be incorporated in
written amendments to this contract. Changes to the scope of work,
budget line items, timing, reporting, or performance measures may be
approved by the Project Manager.
changes to the scope of work, performance measures, or compensation
must be approved by ordinance of the City Council.
E. NON-DISCRIMINATION. During the performance of this Contract, the
Subrecipient agrees as follows:
1. The Subrecipient will comply with the non-discrimination
provisions of Title VI of the Civil Rights Act of 1964 (24 CFR 1),
Fair Housing Act (24 CFR 100), and Executive Order 11063 (24 CFR
2. The Subrecipient will comply with prohibitions against
discrimination on the basis of age under Section 109 of the Act as
well as the Age Discrimination Act of 1975 (24 CFR 146), and the
prohibitions against discrimination against otherwise qualified
individuals with handicaps under Section 109 as well as section 504
of the Rehabilitation Act of 1973 (24 CFR 8).
Subrecipient will comply with the equal employment and affirmative
action requirements of Executive Order 11246, as amended by Order
12086 (41 CFR 60).
4. The Subrecipient will comply with the equal employment and
non-discrimination requirements of Portland City Code Sections
3.100.005 (City Policies Relating to Equal Employment Opportunity,
Affirmative Action and Civil Rights), 3.100.042 (Certification of
Contractors), and Chapter 23 – Civil Rights.
F. SECTION 3: The Subrecipient will comply with the training and
employment guidelines of Section 3 of the Housing and Urban
Development Act of 1968, as amended (12U.S.C. 1701a), and regulations
pursuant thereto (24 CFR Part 135).
G. ACCESS TO RECORDS. The City, HUD, the Comptroller General of the
United States, or any of their duly authorized representatives, shall
have access to any books, general organizational and administrative
information, documents, papers, and records of the Subrecipient which
are directly pertinent to this contract, for the purpose of making
audit or monitoring, examination, excerpts, and transcriptions. All
required records must be maintained by the Subrecipient for four
years after the City makes final payments and all other pending
matters are closed.
H. MAINTENANCE OF RECORDS. The Subrecipient shall maintain fiscal
records on a current basis to support its xxxxxxxx to the City. The
Subrecipient shall retain fiscal as well as all records relating to
program management and operation, program beneficiaries, demographics
and eligibility for inspection, audit, and copying for four years
from the date of completion or termination of this contract. The
City or its authorized representative shall have the authority to
inspect, audit, and copy on reasonable notice and from time to time
any records of the Subrecipient regarding its xxxxxxxx or its work
I. AUDIT OF PAYMENTS. The City, either directly or through a
designated representative, may audit the records of the Subrecipient
at any time during the four year period established by Section H
an audit discloses that payments to the Subrecipient were in excess
of the amount to which the Subrecipient was entitled, then the
Subrecipient shall repay the amount of the excess to City.
J. INDEMNIFICATION. The Subrecipient shall hold harmless, defend,
and indemnify the City and the City's officers, agents and employees
against all claims, demands, actions, and suits (including all
attorney fees and costs) brought against any of them arising from the
Subrecipient's work or any subcontractor's work under this contract.
K. LIABILITY INSURANCE.
The Subrecipient shall maintain public liability and property damage
insurance that protects the Subrecipient and the City and its
officers, agents, and employees from any and all claims, demands,
actions, and suits for damage to property or personal injury,
including death, arising from the Subrecipient's work under this
contract. The insurance shall provide coverage for not less than
$200,000 for personal injury to each person, $500,000 for each
occurrence, and $500,000 for each occurrence involving property
damages; or a single limit policy of not less than $500,000 covering
all claims per occurrence. The limits of the insurance shall be
subject to statutory changes as to maximum limits of liability
imposed on municipalities of the state of Oregon during the term of
the agreement. The insurance shall be without prejudice to coverage
otherwise existing and shall name as additional insureds the City and
its officers, agents, and employees. Notwithstanding the naming of
additional insureds, the insurance shall protect each insured in the
same manner as though a separate policy had been issued to each, but
nothing herein shall operate to increase the insurer's liability as
set forth elsewhere in the policy beyond the amount or amounts for
which the insurer would have been liable if only one person or
interest had been named as insured. The coverage must apply as to
claims between insureds on the policy. The insurance shall provide
that it shall not terminate or be canceled without 30 days written
notice first being given to the City Auditor. If the insurance is
canceled or terminated prior to completion of the contract, the
Subrecipient shall provide a new policy with the same terms. The
Subrecipient agrees to maintain continuous, uninterrupted coverage
for the duration of the contract. The insurance shall include
coverage for any damages or injuries arising out of the use of
automobiles or other motor vehicles by the Subrecipient.
(b) The Subrecipient shall maintain on file with the City Auditor a
certificate of insurance certifying the coverage required under
subsection (a). The adequacy of the insurance shall be subject to
the approval of the City Attorney. Failure to maintain liability
insurance shall be cause for immediate termination of this agreement
by the City.
lieu of filing the certificate of insurance required herein, the
Subrecipient shall furnish a declaration that the Subrecipient is
self-insured for public liability and property damage for a minimum
of the amounts set forth in ORS 30.270.
L. WORKERS' COMPENSATION INSURANCE.
The Subrecipient, its subcontracts, if any, and all employers working
under this Agreement are subject employers under the Oregon Worker's
compensation law and shall comply with ORS 656.017, which requires
them to provide worker's compensation coverage for all their subject
workers. A certificate of insurance, or copy thereof, shall be
attached to this Agreement and shall be incorporated herein and made
a term and part of this Agreement. The Subrecipient further agrees
to maintain worker's compensation insurance coverage for the duration
of this Agreement.
In the event the Subrecipient's worker's compensation insurance
coverage is due to expire during the term of this Agreement, the
Subrecipient agrees to timely renew its insurance, either as a
carrier-insured employer or a self-insured employer as provided by
Chapter 656 of the Oregon Revised Statutes, before its expiration,
and the Subrecipient agrees to provide the City of Portland such
further certification of worker's compensation insurance as renewals
of said insurance occur.
If the Subrecipient believes itself to be exempt from the worker's
compensation insurance coverage requirement of (a) of this
subsection, the Subrecipient agrees to accurately complete the City
of Portland's Questionnaire for Worker's Compensation Insurance and
Qualification as an Independent Contractor prior to commencing work
under this Agreement. In this case, the Questionnaire shall be
attached to this Agreement and shall be incorporated herein and made
a term and part of this Agreement. Any misrepresentation of
information on the Questionnaire by the Subrecipient shall constitute
a breach of this Agreement. In the event of breach pursuant to this
subsection, City may terminate the agreement immediately and the
notice requirement contained in Section A, TERMINATION FOR CAUSE,
hereof shall not apply.
M. SUBCONTRACTING AND ASSIGNMENT. The Subrecipient shall not
sub-contract its work under this contract, in whole or in part,
without the written approval of the City. The Subrecipient shall
require any approved subcontractor to agree, as to the portion
subcontracted, to fulfill all obligations of the Subrecipient as
specified in this contract. Notwithstanding City approval of a
subcontractor, the Subrecipient shall remain obligated for full
performance hereunder, and the City shall incur no obligation other
than its obligations to the Subrecipient hereunder. The Subrecipient
agrees that if subcontractors are employed in the performance of this
contract, the Subrecipient and its subcontractors are subject to the
requirements and sanctions of ORS Chapter 656, Workers' Compensation.
The Subrecipient shall not assign this contract in whole or in part
or any right or obligation hereunder, without prior written approval
of the City.
subcontractor shall be responsible for adhering to all regulations
cited within this contract.
N. INDEPENDENT CONTRACTOR STATUS. The Subrecipient is engaged as an
independent contractor and will be responsible for any federal,
state, or local taxes and fees applicable to payments hereunder.
Subrecipient and its subcontractors and employees are not employees
of the City and are not eligible for any benefits through the City,
including without limitation, federal social security, health
benefits, workers' compensation, unemployment compensation, and
O. CONFLICTS OF INTEREST. No City officer or employee, during his or
her tenure or for one year thereafter, shall have any interest,
direct, or indirect, in this contract or the proceeds thereof.
board of director member or employee of the Subrecipient, during his
or her tenure or for one year thereafter, shall have any interest,
direct, or indirect, in this contract or the proceeds.
City Officer or employees who participated in the award of this
contract shall be employed by the Subrecipient during the contract.
CDBG-funded projects, the Subrecipient shall further comply with the
conflict of interest provisions cited in 24 CFR 570.611.
P. CONTRACT XXXXXXXXXXXXXX, 00 XXX 570.502(b). The Subrecipient
shall comply with the applicable provisions of OMB Circular Nos.
X-000, X-00, X-000 xxx X-000 as described by 24 CFR 570.502(b) and
Q. OREGON LAWS AND FORUM. This contract shall be construed according
to the laws of the State of Oregon.
litigation between the City and the Subrecipient arising under this
contract or out of work performed under this contract shall occur, if
in the state courts, in the Multnomah County court having
jurisdiction thereof, and if in the federal courts, in the United
States District Court for the State of Oregon.
R. AVAILABILITY OF FUNDS. It is understood by all parties to this
contract that the funds used to pay for services provided herein are
provided to the City through a grant from the U.S. Department of
Housing and Urban Development. In the event that funding is reduced,
recaptured, or otherwise made unavailable to the City as a result of
federal action, the City reserves the right to terminate the contract
as provided under Section B hereof, or change the scope of services
as provided under Section D hereof.
S. PROGRAM INCOME/PERSONAL PROPERTY. For Community Development Block
Grant-funded projects, the Subrecipient shall comply with provisions
of 24 CFR 570.504 regarding program income. Program income shall be
retained by the Subrecipient provided that it shall be used only for
those activities identified in the Scope of Services, and shall be
subject to all provisions of this contract.
T. COMPLIANCE WITH LAWS. In connection with its activities under
this contract, the Subrecipient shall comply with all applicable
federal, state, and local laws and regulations. For Community
Development Block Grant-funded projects, the Subrecipient shall carry
out its activities in compliance with 24 CFR 570 Subpart K, excepting
the responsibilities identified in 24 CFR 570.604 and 570.612.
the event that the Subrecipient provides goods or services to the
City in the aggregate in excess of $2,500 per fiscal year, the
Subrecipient agrees it has certified with the City's Equal Employment
Opportunity certification process.
U. PROGRAM AND FISCAL MONITORING. The City through the Bureau of
Housing and Community Development shall monitor on a regular basis to
assure contract compliance. Such monitoring may include, but are not
limited to, on site visits, telephone interviews, and review of
required reports and will cover both programmatic and fiscal aspects
of the contract. The frequency and level of monitoring will be
determined by the City Project Manager.
V. EXPIRATION/REVERSION OF ASSETS. For Community Development Block
Grant-funded projects, the Subrecipient shall comply with the
Reversion of Assets provision of 24 CFR 570.503 (b)(8).
W. RELOCATION, ACQUISITION AND DISPLACEMENT. The Subrecipient agrees
to comply with 24 CFR 570.606 relating to the acquisition and
disposition of all real property utilizing grant funds, and to the
displacement of persons, businesses, non-profit organizations and
farms occurring as a direct result of any acquisition of real
property utilizing grant funds. The Subrecipient agrees to comply
with applicable City of Portland ordinances, resolutions and policies
concerning displacement of individuals from their residences.
X. PROGRAM ACCESS BY THE DISABLED. The Subrecipient shall, to the
maximum feasible extent, follow the Bureau of Housing and Community
Development's guidelines on ensuring interested persons can
reasonably obtain information about, and access to, HUD-funded
Y. SEVERABILITY. If any provision of this agreement is found to be
illegal or unenforceable, this agreement nevertheless shall remain in
full force and effect and the provision shall be stricken.
This agreement contains the entire agreement between the City and
the Subrecipient and supercedes all prior written or oral
discussions or agreements.
AA. LABOR STANDARDS. The Subrecipient agrees to comply with the
requirements of the Secretary of Labor in accordance with the
Xxxxx-Xxxxx Act as amended, the provisions of Contract Work Hours,
the Safety Standards Act, the Xxxxxxxx "Anti-Kickback" Act
(40 X.X.X 000, 327-333) and all other applicable federal, state and
local laws and regulations pertaining to labor standards insofar as
those acts apply to the performance of this contract. The
Subrecipient shall maintain documentation that demonstrates
compliance with hour and wage requirements of this part. Such
documentation shall be made available to the City of Portland for
review upon request.
Subrecipient agrees that, except with respect to the rehabilitation
or construction of residential property designed for residential use
for less than eight (8) households, all contractors engaged under
contracts in excess of $2,000.00 for construction, renovation or
repair of any building or work financed in whole or in part with
assistance provided under this contract, shall comply with federal
requirements adopted by the City of Portland pertaining to such
contracts and with the applicable requirements of the regulations of
the Department of Labor, under 29 CFR, Parts 3, 15 and 7 governing
the payment of wages and ratio of apprentices and trainees to
journeymen; provided, that if wage rates higher than those required
under the regulations are imposed by state or local law, nothing
hereunder is intended to relieve the Subrecipient of its obligation,
if any, to require payment of the higher wage. The Subrecipient
shall cause or require to be inserted in full, in all such contracts
subject to such regulations, provisions meeting the requirements of
this paragraph, for such contracts in excess of $20,835.
BB. FLOOD DISASTER PROTECTION. The Subrecipient agrees to comply
with the requirements of the Flood Disaster Protection Act of 1973
(P.L.-2234) in regard to the sale, lease or other transfer of land
acquired, cleared or improved under the terms of this contract, as it
may apply to the provisions of this contract.
CC. LEAD-BASED PAINT. The Subrecipient agrees that any construction
or rehabilitation of residential structure with assistance provided
under this contract shall be subject to HUD Lead-Based Paint
Regulations at 24 CFR 570.608, and 24 CFR Part 35, and in particular
Sub-Part B thereof. Such regulations pertain to all HUD-assisted
housing and require that all owners, prospective owners, and tenants
or properties constructed prior to 1978 be properly notified that
such properties may include lead-based paint. Such notification
shall point out the hazards of lead-based paint and explain symptoms,
treatment and precautions that should be taken when dealing with
lead-based paint poisoning.
DD. FUND-RAISING. City-funded dollars may be used to cover expenses
directly related to the contracted project. Costs associated with
general agency fund-raising activities are not eligible.
EE. PUBLICITY. Publicity regarding the project shall note
participation of the City through the Bureau of Housing and Community
FF. LOBBYING. No Federal appropriated funds have been paid or will
be paid, by or on behalf of the Subrecipient, to any person for
influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding
of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement. If
any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the Subrecipient shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
Subrecipient shall require that the language of this certification be
included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans
and cooperative agreement) and that all Subcontractors shall certify
and disclose accordingly.
GG. CHURCH/STATE. The Subrecipient agrees to comply with the
applicable provisions of 24 CFR 570.200(j) or 24 CFR 576.22 regarding
the use of federal funds by religious organizations.
HH. TARGETING. Each year the City designates target areas, which
receive focused services through the Bureau of Housing and Community
Development. As appropriate, the Subrecipient may be asked to
provide marketing and outreach for its services and/or collect
demographic information on its clients, relative to these target
areas. Boundaries of target areas will be provided to any
Subrecipient who is asked to provide such information and assistance.
II. TRAINING. The Bureau of Housing and Community Development will
provide training for all new Contractors and for Contractors who have
experienced significant organizational changes, which would warrant
training. This training may be carried out on an individual basis
or as part of a general training program, at the discretion of the
JJ. INDEPENDENT FINANCIAL AUDITS/REVIEWS. Any subrecipient receiving
$300,000 or more in federal funds, from all sources, in any program
year is required to obtain an independent audit of the federally
funded program(s), in compliance with federal OMB Circular A-133.
Any subrecipient receiving between $25,000 and $300,000 in federal
funds, from all sources, in any program is required to obtain an
independent financial review. Additionally, contractors receiving
between $25,000 and $300,000 in federal funds may be required to
obtain an A-133 audit, if the City believes it is warranted. Two
copies of all required financial audits or reviews will be submitted
to the designated City Project Manager within 30 days of their
VII. Period of Agreement
term of this Agreement shall be effective July 1, 2003 and shall
remain in effect during any period the SUBRECIPIENT has control of
City funds, including program income. Work by the SUBRECIPIENT shall
terminate as of June 30, 2004.
this ___________________ day of_______________, 2003.
OF PORTLAND UNLIMITED XXXXXXX, XXX.
Xxxx Xxxx Xxxxxx Xxxx
Commissioner of Public Works Executive Director
APPROVED AS TO FORM:
Xxxxxxx X. Xxxxxx
UNLIMITED XXXXXXX, XXX.
BUDGET FY 2002-2003
Portland Adaptation/Rehabilitation Expenses
Office Supplies and Expenses
Rent, Security and Phone
Mileage, Travel and Training
Lead-Based Paint Notification Documentation Form
(under $5,000 per unit)
Part 1: All Occupants Must Complete This Section
By signing and dating
Part 1 of this form, the occupant listed below certifies that before
work began on the property listed below, they received a copy of the
EPA pamphlet “Protect Your Family from Lead in Your Home.”
Printed Name of
________________________________Year Built ___________
Part 2 of this form does not need to be completed for
rehab work disturbing less than the “de minimus” (20 square feet
exterior surfaces, 2 square feet interior surfaces in a single room,
10 percent surface area on an interior or exterior component such as
a window sill, baseboard, or trim) paint levels on the property
specified above, the organization must attach a copy of the work plan
signed by the contractor and the property owner.
Part 2: Completed Only By Occupants Residing in
Properties Built Before 1978*
By signing and dating
Part 2 of this form, the Occupant listed below certifies that they
received the following information:
A written Notice
of Presumption of lead-based paint for the property above
List of lead-safe
work practices and prohibited methods, signed and dated by the
contractor performing rehabilitation work on the property listed
above that is funded by the City of Portland. A copy of the signed
document is to be attached to this form.
volunteers are involved in rehabilitation work funded by the City of
Portland, the on-site volunteer manager for work on the above
property must sign the list of lead-safe work practices and
Name of Organization
Funding Rehabilitation Work__________________________
Beneficiary Household Beneficiaries
2. Racial Data
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Asian & White
Black/African American & White
Am. Indian/Alaskan Native & Black/African American
*Total should add up
to the total people served.
3. Income (Required)
Over 80% of M.I.
(Moderate Income) 51%-80% of M.I.
(Low) 31%-50% of M.I.
(Extremely Low) 0-30% of M.I.
Total Low/Moderate Income
**Total income should
add up tot the total people served.
Female Head of Household (Required)
Elderly Head of Household (Over 65)