SECOND AMENDED AND RESTATED SUPPLEMENTAL RETIREMENT AGREEMENT BETWEEN UNITED BANKSHARES, INC. AND RICHARD M. ADAMS
EXHIBIT 10.4
SECOND AMENDED AND RESTATED
BETWEEN
UNITED BANKSHARES, INC.
AND
XXXXXXX X. XXXXX
THIS SECOND AMENDED AND RESTATED AGREEMENT (“Agreement”), is made and entered into this
day of , 2008 by and among Xxxxxxx X. Xxxxx (“Xxxxx”) and United Bankshares,
Inc., a West Virginia corporation and bank holding company (“UBS”); provided, however, that all
provisions applicable to compliance under Section 409A of the Internal Revenue Code of 1986, as
amended (the “Code”) shall be effective as of January 1, 2005.
WITNESSETH:
WHEREAS, Xxxxx is Chairman, Chief Executive Officer, and a Director of UBS and Chairman, Chief
Executive Officer and a Director of United National Bank, a national banking association (“Bank”),
a subsidiary of UBS;
WHEREAS, UBS highly values the efforts, abilities and accomplishments of Xxxxx;
WHEREAS, UBS, as an inducement to continued employment, wishes to assist Xxxxx with his
retirement planning;
WHEREAS, the Board of Directors of UBS desires to provide Xxxxx with retirement income
considered reasonable and based upon actuarially determined need; and
WHEREAS, UBS and Xxxxx entered into a Supplemental Retirement Agreement dated July 27, 1990
(“Supplemental Retirement Agreement”) to provide Xxxxx such retirement income; and
WHEREAS, UBS and Xxxxx first Amended and Restated said Supplemental Retirement Agreement
effective as of November 1, 2001; and
WHEREAS, by this Agreement UBS and Xxxxx desire to further amend and restate the Supplemental
Retirement Agreement with certain agreed upon modifications and for the purpose of complying with
the requirements of Code Section 409A and UBS and Xxxxx intend this amendment to comply with
Transition Relief promulgated by the Internal Revenue Service pursuant to Code Section 409A, and
accordingly, notwithstanding any other provisions of this amended and restated Agreement, this
amendment applies only to amounts that would not otherwise be payable in 2006, 2007 or 2008 and
shall not cause (i) an amount to be paid in 2006 that would not otherwise be payable in such year,
(ii) an amount to be paid in 2007 that would not otherwise be payable in such year, or (iii) an
amount to be paid in 2008 that would not otherwise be payable in such year, and to the extent
necessary to qualify under Transition Relief issued under said Code Section 409A, to not be treated
as a change in the form and timing of a payment under section 409A(a)(4) or an acceleration of a
payment under section 409A(a)(3), Xxxxx, by executing this Agreement, shall be deemed to have
elected the timing and distribution provisions of this Amended and Restated Agreement, and to have
elected the form of distribution or distributions as set forth herein, all prior to December 31,
2008; and
WHEREAS, Xxxxx is willing to provide the services to UBS and its affiliates as described in
the AMENDED EMPLOYMENT AGREEMENT BETWEEN UNITED BANKSHARES, INC. AND XXXXXXX X. XXXXX entered into
on November 1, 2001 as further amended and restated as the THIRD AMENDED EMPLOYMENT AGREEMENT
BETWEEN UNITED BANKSHARES, INC. AND XXXXXXX X. XXXXX dated , 2008 (hereinafter
“Employment Agreement”);
NOW, THEREFORE, for and in consideration of the premises contained herein, the parties agree
as follows:
I. DEFINTIONS
| A. | “Base Salary” means Xxxxx’ base salary as determined pursuant to the Employment Agreement. |
| B. | “Benefit Commencement Date” shall mean the date on which payment of Xxxxx’ annual supplemental retirement benefit under Section II, if any, is scheduled to commence under the terms and conditions of this Agreement. | ||
| C. | “Change in Control” has the same meaning as “change in control” in the Employment Agreement. | ||
| D. | “Early Separation from Service” means the Separation from Service before age 65 for reasons other than death. | ||
| E. | “Early Separation from Service Date” means the month, day and year in which Early Separation from Service occurs. | ||
| F. | “Final Base Salary” means the average of Xxxxx three (3) highest base salaries during his employment with UBS or an affiliated or successor entity to UBS. | ||
| G. | “Spouse” is defined to have the same meaning as the definition of “spouse” in the UBS Pension Plan. | ||
| H. | “Separation from Service” means that Xxxxx ceases to be employed by UBS or an affiliated or successor entity to UBS for any reason, voluntary or involuntary. Xxxxx Separates from Service with UBS or an affiliated or successor entity to UBS if he dies, retires, separates from service because of Xxxxx’ disability, or otherwise has a termination of employment with UBS or any affiliated or successor entity to UBS. However, that the employment relationship is treated as continuing intact while Xxxxx is on military leave, sick leave, or other bona fide leave of absence (such as temporary employment by the government) if the period of such leave does not exceed six months, or if longer, so long as Xxxxx’ right to reemployment with UBS is provided either by statute or by contract and provided further that if the period of leave exceeds six months and Xxxxx’ right to reemployment is not provided either by statute or by contract, the employment relationship is deemed to terminate on the first date immediately following such six-month period. Notwithstanding the foregoing, where a leave of absence is due to any medically determinable physical or mental impairment that can be expected to result in death or can be expected to last for a continuous period of not less than six months, where such impairment causes Xxxxx to be unable to perform the duties of his or her position of employment or any substantially similar position of employment, a 29-month period of absence shall be substituted for such six-month period. In addition, notwithstanding any of |
| the foregoing, the term “Separation from Service” shall be interpreted under this Agreement in a manner consistent with the requirements of Code Section 409A and applicable regulations thereunder, including but not limited to (i) an examination of the relevant facts and circumstances, as set forth in Code Section 409A and the regulations and guidance thereunder, in the case of any performance of services or availablility to perform services after a purported termination of services or availability to perform services after a purported Separation from Service and (ii) in any instance in which Xxxxx is participating or has at any time participated in any other plan which is, under the aggregation rules of Code Section 409A and the regulations and guidance issued thereunder, aggregated with this Agreement and with respect to which amounts deferred hereunder and under such other plan or plans are treated as deferred under a single plan, (hereinafter sometimes referred to as an “Aggregated Plan” or together as the “Aggregated Plans,”) then in such instance Xxxxx shall only be considered to meet the requirements of a Separation from Service hereunder if Xxxxx meets (a) the requirements of a Separation from Service under all such Aggregated Plans and (b) the requirements of a Separation from Service under this Agreement which would otherwise apply, (iii) in any instance in which Xxxxx is an employee and an independent contractor of UBS or any Affiliate or both Xxxxx must have a Separation from Service in all such capacities to meet the requirements of a Separation from Service hereunder, although, notwithstanding the foregoing, if Xxxxx provides services both as an employee and a member of the Board of Directors of UBS or any Affiliate or both or any combination thereof, the services provided as a director are not taken into account in determining whether Xxxxx has had a Separation from Service as an employee under this Agreement, provided that no plan in which Xxxxx participates or has participated in his capacity as a director is an Aggregated Plan and (iv) a determination of whether a Separation from Service has occurred shall be made in accordance with Treasury Regulations Section 1.409A-1(h)(4) or any similar or successor law, regulation of guidance of like import, in the event of an asset purchase transaction as described therein. |
| I. | “UBS Pension Plan” refers to the UBS Pension Plan currently in effect as the same may be amended from time to time, and includes any successor plan established by UBS or established by a successor entity to UBS. |
| J. | “UBS Savings and Stock Investment Plan” refers to such UBS plan currently in effect as the same may be amended from time to time, and includes any successor plan established by UBS or established by a successor entity to UBS. For the purposes of making the calculation required under Section II of this Agreement it shall be assumed that Xxxxx has made or will make annual contributions to the UBS Savings and Stock Investment equal to the applicable limit for exclusion of elective deferrals (“Elective Deferral Limitation”) as provided under Section 402(g) of the Internal Revenue Code or any successor provision thereto. If Xxxxx has not or does not make contributions equal to the Elective Deferral Limitation for any year, the calculation required under Section II nonetheless shall be made as if as if each year he had made such contribution in an amount equal to the Elective Deferral Limitation. |
II. SUPPLEMENTAL BENEFIT
A. Separation from Service on or After Age 65. Except as otherwise provided herein,
and provided that Xxxxx does not have a Separation from Service prior to age 65, UBS agrees to
provide Xxxxx an annual supplemental retirement benefit upon his Separation form Service from UBS
or an affiliate or successor entity to UBS, other than by death, (and such date shall be the
Benefit Commencement Date for such benefit, for purposes of, and subject to the terms and
conditions of payment under, Section III of this Agreement,) which benefits shall be provided
irrespective of whether Xxxxx is employed by an entity other than UBS or an affiliate or successor
entity to UBS. Said annual supplemental retirement benefit shall be equal to seventy percent (70%)
of Xxxxx’ Final Base Salary, reduced by Xxxxx’ annual benefits actuarially calculated at the time
the supplemental retirement benefit first becomes payable under (1) the UBS Pension Plan
(determined as if Xxxxx’ distribution was made on an installment basis for the joint and last
survivor expectancy of Xxxxx and his Spouse, if married, and if not, over Xxxxx’ life expectancy);
(2) Social Security (as the same may be adjusted from time to time); and (3) the UBS Savings and
Stock Investment Plan (determined as if Xxxxx’ distribution was made on an installment basis for
the joint and last survivor expectancy of Xxxxx and his Spouse, if married, and, if not, over
Xxxxx’ life expectancy).
B. Notwithstanding the provisions of Section II A, and in lieu of the benefit in Section II A
above and subject to the other provisions herein, in the event of Xxxxx’ Early Separation from
Service, UBS agrees to provide Xxxxx an annual supplemental retirement benefit, upon Xxxxx’ Early
Separation from Service Date, with such Early Separation from Service Date being Xxxxx’
“Benefit
Commencement Date,” if Xxxxx has a Separation from Service other than by death before
attaining age 65, with such annual supplemental retirement benefit as defined in Section II A with
amounts determined as of the Benefit Commencement Date as if the benefit were payable at age 65.
The supplemental benefit determined as if payable at age 65 would be reduced by 1/180 for each
month which the Benefit Commencement Date precedes age 65.
C. Vesting and the Effect of Separation from Service. The benefits under this
Agreement are fully vested in Xxxxx and shall survive his Separation from Service from UBS or an
affiliated or successor entity to UBS for whatever reason, including but not limited to, change in
control, dismissal with or without cause, voluntary termination by Xxxxx, expiration of contract or
disability.
D. Death. In the event of Xxxxx’ death, if married, Xxxxx’ Spouse shall be entitled
to receive Xxxxx’ annual supplemental retirement benefit calculated as provided under Section II A
or B above, whichever is applicable, and beginning (or continuing, if benefits have commenced
thereunder prior to Xxxxx’x death) at such time as the annual supplemental retirement benefit would
have been payable to Xxxxx under either Section II A or B above, if he were living at the time of
payment, (and, if he has not previously had a Separation from Service other than by death,
considering his date of death as his date of Separation from Service other than by death for
purposes of determining such benefit that would have been payable under Section II A or B if Xxxxx
were living, and for purposes of determining the “Benefit Commencement Date” thereunder, as needed,
and under this paragraph II D pursuant to the provisions of Section III).
Payments required under this Section II. D, shall be paid to Xxxxx’ Spouse for her life and
shall cease upon her death.
In the event that Xxxxx’ Spouse does not survive him or Xxxxx is not married at the time of
his death and Xxxxx’ death occurs prior to his receiving an annual supplemental benefit pursuant to
this Agreement for five (5) or more years, then, if Xxxxx has had, prior to his date of death, a
Separation from Service other than by death, Xxxxx’ estate shall be paid, for a five (5) year
period (not including the year of death if an annual payment has been received prior to the date of
death in the year of death) Xxxxx’ annual supplemental retirement benefit calculated as provided
under Section II A or B above, whichever is applicable, and beginning (or continuing, if benefits
have commenced thereunder prior to Xxxxx’x death) at such time as the annual supplemental
retirement benefit would have been payable to Xxxxx under either Section II A or B above, if he
were living at
the time of payment. In the event that Xxxxx is not married at his death and has
not, prior to death, had a Separation from Service other than by death, then, at Xxxxx’ date of
death, and Xxxxx’ date of death shall be the Benefit Commencement Date for payment hereunder and
pursuant to the provisions of Section III, Xxxxx’ estate shall receive a lump sum payment
calculated for a five (5) year period, based upon the benefit Xxxxx would have been provided under
Section II A upon Xxxxx’ Separation from Service on his date of death if he had a Separation from
Service other than by death on his date of death, if Xxxxx is age 65 or older at his death and has
not had a Separation from Service prior to his death, or the benefit Xxxxx would have been provided
under Section II B if Xxxxx had a Separation from Service other than by death on his date of death,
if Xxxxx has not attained the age of 65 at his death. No payment shall be made to Xxxxx’ estate in
the event Xxxxx had received prior to his death an annual supplemental retirement benefit pursuant
to this Agreement for five (5) or more years.
III. PAYMENT OF SUPPLEMENTAL RETIREMENT BENEFIT
A. Annual Life Payments. Except as provided in Section II. D, the annual supplemental
retirement benefit to which Xxxxx is entitled pursuant to this Agreement shall be paid to Xxxxx in
annual installments for life and shall be based on Xxxxx’ life expectancy as determined under
Section 1.72-9 of the Income Tax Regulations. It is understood by and between the parties hereto
that in calculating Xxxxx’ annual supplemental retirement benefit the reduction from Xxxxx’ Final
Base Salary shall be applied hereunder notwithstanding the fact that Xxxxx may not actually receive
distribution or payment from one or more of the sources from which reductions are determined.
B. Commencement of Payments. Except as provided below with respect to Section II D,
and subject to the provisions of Section III F the first payment of the annual supplemental
retirement benefit required under Section II shall be made on the Benefit Commencement Date, and
such payment shall be treated as having been made on such Benefit Commencement Date if it is made
on such designated date or if it is made on any date after such designated date within the same
taxable year of Xxxxx, or, if later, by the 15th day of the third calendar month
following such designated date provided that Xxxxx is not permitted, directly or indirectly, to
designate the taxable year of the payment, all to the extent permitted by Code Section 409A and the
regulations and guidance
thereunder, provided, however that notwithstanding the foregoing, and notwithstanding any
other provision of this Agreement, if such Benefit Commencement Date is on or before the date which
is six months after a Separation from Service of Xxxxx, other than by death, then such first
payment shall be
made on the date which is six months after such Separation from Service of Xxxxx
other than by death. Such first payment shall be prorated on a calendar year basis from the date
that the annual supplemental retirement becomes payable. Subject to the provisions of Section III
F, payments thereafter shall be paid annually on the 15th day of January.
C. Payments required under Section II D. Payments required under Section II D. shall
be paid as specified therein, provided that if the date of death is the Benefit Commencement Date
thereunder, then such payments shall begin (or if a lump sum is provided for under Section II D,
then such payment shall be made on) on such Benefit Commencement Date, and such payment shall be
treated as having been made on such Benefit Commencement Date if it is made on such designated date
or if it is made on any date after such designated date within the same taxable year, or, if later,
by the 15th day of the third calendar month following such designated date, provided
that neither Xxxxx nor any Beneficiary is permitted, directly or indirectly, to designate the
taxable year of the payment, all to the extent permitted by Code Section 409A and the regulations
and guidance thereunder, and, if the date of death is the Benefit Commencement Date, and if annual
payments rather than a lump sum is provided for under Section II D, such payments shall be made
annually thereafter on the 15th day of January for the period of time specified under Section II or
D, all provided that the provisions of Section III F shall not apply, and in the case of a first
annual payment hereunder payable with the date of death as the Benefit Commencement Date, such
first payment shall be prorated on a calendar year basis from Benefit Commencement Date.
D. Neither UBS nor any affiliated or successor entity to UBS shall be entitled to a refund or
a recoupment of any amounts distributed or paid pursuant to the terms of this Agreement.
E. Social Security Adjustments. Any annual supplemental retirement benefit required
to be paid pursuant to this Agreement shall be annually adjusted to reflect any annual increases or
decreases in Social Security benefits.
F. Six Month Delay for Payment After Separation from Service Other Than By Death.
Notwithstanding the provisions of Section III B or any other provision of this Agreement, if any
payment is to be made upon or based upon Xxxxx’ Separation from Service other than by death, under
Section III B or any other provision of this Agreement, and such payment is to be made within six
months after Xxxxx’ date of Separation from Service, other than by death, then such payment
shall instead be made on the date which is six months after such Separation from Service of Xxxxx
(other than by death,) provided further, however, that in the case of any such payment which is to
be made in
installments, with the first such installment to be paid on or within six months after
the date of Separation from Service other than by death, then, upon Separation from Service other
than by death of Xxxxx, notwithstanding any other provision of this Agreement, the first such
installment shall be paid on the date which is six months after such Separation from Service of
Xxxxx (other than by death,) prorated as set forth in Section III B, with the next equal annual
payment to be made on the January 15th next following such first payment and all
applicable annual installments to be made annually on January 15th thereafter.
IV. NO REDUCTION BASED ON OTHER RETIREMENT BENEFITS
Payment required to be made pursuant to this Agreement shall not be reduced or in any manner
changed in the event that Xxxxx shall become entitled to or have any interest in any retirement or
deferred compensation benefits under any qualified or non-qualified plan or arrangement except as
expressly provided herein.
V. MISCELLANEOUS PROVISIONS
| A. | Prior Agreements. This Agreement represents the entire agreement between the parties, and all prior representations, promises or statements are merged with and into this document. |
| B. | Amendments. Any amendments to this Agreement must be in writing and signed by all parties hereto all provided that (i) no such amendment shall be effective if it would, if effective, cause this Agreement to violate Code Section 409A and the regulations and guidance thereunder or cause any amount of compensation or payment hereunder to be subject to a penalty tax under Code Section 409A and the regulations and guidance issued thereunder, which amount or payment would not have been subject to a penalty tax under Code Section 409A and the regulations and guidance thereunder in the absence of such amendment and (ii) the provisions of this paragraph V, B are irrevocable. |
| C. | Governing Law. All questions pertaining to the construction, validity and effect of this Agreement shall be determined in accordance with the Laws of the United States and to the extent not preempted by such laws by the laws of West Virginia. |
| D. | Headings. The headings used in this Agreement are used solely for the convenience of the parties and are not to be used in construing or interpreting the Agreement. | ||
| E. | Severability of Provisions. The effect of a determination by a court of competent jurisdiction that one or more of the contract clauses is or are found to be unenforceable, illegal, contrary to public policy, or otherwise unenforceable, then this Agreement shall remain in full force and effect except for such clauses. | ||
| F. | Authority to Execute Documents. The undersigned representative of UBS certifies and represents that he is authorized to enter into this binding agreement with Xxxxx. | ||
| G. | Waiver of Breach. A waiver of a breach of any provision of this Agreement by any party shall not be construed as a waiver of subsequent breaches of that provision. No requirement of this Agreement may be waived except in writing by the party adversely affected. | ||
| H. | Binding Effect and Assignability. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective successors, assigns, heirs and legal representatives, including any entity with which UBS may merge or consolidate or to which it may transfer all or substantially all of its assets. Insofar as Xxxxx is concerned, the benefits payable hereunder or the right to receive future benefits under this Agreement may not be assigned, anticipated, alienated, pledged, encumbered or subjected to any charge or legal process. | ||
| I. | Employment Contract. Nothing contained in this Agreement shall be construed to alter, or in any manner change, the terms of the Employment Agreement. | ||
| J. | Counterparts. This Agreement may be executed in one or more counterparts, which taken together shall constitute an original. |
WITNESS the following signatures this day of , 2008:
| UNITED BANKSHARES, INC. |
|||||
| By | |||||
| Its | |||||
| XXXXXXX X. XXXXX | |||||
