CNA PLAZA CHICAGO IL 60685-0001 JAMES R. LEWIS
President & CEO
CNA Property & Casualty Operations
December 18 2002 Facsimile 312-817-1403
Internet [email protected]
Mr. Thomas Pottle
Because of your value to the Company as a whole, I am pleased to offer you a
special deferral bonus of $150,000 to be paid as follows: the first payment,
$50,000 less applicable withholding taxes, will be paid in the next payroll
period following you signing the agreement. Each of the two subsequent payments
will be made in August of 2003 and 2004. This special deferral bonus will be
subject to the following conditions:
1. If the Company terminates you involuntarily for Convenience prior to
August, 2005, it will pay you the unpaid portion of the special bonus
immediately following the termination. In return you agree to abide by the
Covenants from the date of your termination of employment with the Company.
(All capitalized terms are defined on Attachment A.)
2. If the Company terminates your employment involuntarily for Performance
prior to August, 2005, it will not pay you any portion of the special
bonuses remaining unpaid at the time of termination, and you agree to be
bound by the Covenants from the date of your termination of employment with
3. If you decide to terminate your employment voluntarily with the Company
prior to August, 2005, or if you are terminated involuntarily for Cause,
the Company will not pay you any portion of the special bonuses remaining
unpaid at the time of termination, and you agree to repay the gross amount
of any deferral bonus amounts already paid to you within the 12 month
period prior to your termination date. You also agree to be bound by the
Covenants following the date of your termination of employment with the
Any payment made under the terms of this letter will require that you agree to
and sign a General Release and Settlement Agreement provided by the Company.
All other terms and conditions of your current employment with Company shall
remain in effect. Neither this document nor any other Company procedures and
communications are intended to be interpreted as a promise or guarantee of
future or continued employment. Nothing in this letter shall detract from your
right (and the Company's right) to end the employment relationship at any time.
Very truly yours,
James R. Lewis
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CAUSE - i) you engage in any conduct which the Chief Executive Officer of the
Company's insurance subsidiaries (the "CEO") reasonably determines to be
fraudulent, is a substantial breach of any material provision of this letter,
constitutes willful malfeasance or gross negligence, or is inconsistent with the
dignity and character of an executive of the Company; or ii) you violate in a
material manner the rules of professional conduct or human resource policies of
COMPANY - Continental Casualty Company, its parents, subsidiaries or affiliates,
including Western Surety Company.
CONVENIENCE - termination of your employment for a reason other than death,
disability, Cause, Performance, or due to your voluntary termination of
PERFORMANCE - A performance rating level of 4 any time (or equivalent if the
Company's performance rating scale changes), as determined by your management.
i) for 12 months after the date of your termination from the Company, not to
solicit, hire or aid anyone else in soliciting or hiring anyone who was
employed by the Company during the last year prior to your termination from
ii) to agree to be bound by the attached Confidentiality, Computer
Responsibility and Professional Certification Agreement that you
acknowledge that you have read and signed and
iii) to assist the Company, at the Company's expense, with any pending or
threatened claims or other legal matters by or against the Company on
matters in which you were involved during your employment with the Company
for 24 months and, unless precluded by law, to inform the Company promptly
if you are requested to assist or to participate in any legal matter
against the Company.
iv) For 12 months following termination of employment to not interfere or
attempt to interfere with any business relationship or agreement between
either the Company or an Affiliate and any other person or entity including
but not limited to customers, agents, suppliers, vendors, contractors,
employees and business partners.
CONFIDENTIALITY, COMPUTER RESPONSIBILITY AND
PROFESSIONAL CERTIFICATION AGREEMENT
To protect the confidentiality of company information and the integrity of CNA's
business relationships, employees are required to comply with the following
company policies concerning:
- - Confidentiality
- - Computer Responsibility
- - Professional Conduct
CNA employees (collectively referred to as CNA personnel or CNA) are required to
read and comply with this Agreement. CNA reserves the right to add or change the
requirements contained in this Agreement.
I. CONFIDENTIALITY AGREEMENT
Confidentiality is an extremely serious concern in today's world because of the
increasingly high value firms place on information and its critical importance
to their competitive survival.
I understand that during my employment with Continental Casualty Company I will
have access to information from Continental Casualty Company, Continental
Corporation, CNA Financial Corporation and their subsidiaries, affiliates,
agents, policyholders, claimants, suppliers, vendors, licensers, any or all of
which are referred to in the Agreement as "CNA." I also understand that this
information, whether technical or non-technical, is commercially valuable. It is
referred to in the Agreement as "Confidential Information."
Examples of Confidential Information include, but are not limited to all of the
types of Confidential Information which I may develop or to which I may have
- - Information of a business nature, such as marketing, underwriting, employee
and customer data, sales and lists of customers, including future
developments and planning concerning them.
- - Computer/software programs and associated documentation and material which
are proprietary to CNA or to which CNA is under an obligation to prevent
- - Information from CNA customers, vendors or suppliers which is confidential,
proprietary or copyrighted.
I hereby agree that:
1. The Confidential Information shall remain the sole and exclusive property
of CNA and I shall regard it as confidential and secret information.
2. The Confidential Information is property to be considered to be the trade
secrets of CNA because it involves processes and compilations of
information which are secret, confidential and are not generally known to
the public and which are the product of expenditures of time, effort, money
and/or creative skills of CNA.
3. The Confidential Information is furnished to me during my employment on a
confidential and secret basis for the sole and exclusive use in pursuing my
employment duties at CNA.
4. I will not, during or after my employment with CNA, publish, disclose or
otherwise divulge the Confidential Information to any person not
specifically authorized by CNA to receive such information.
5. I will not copy any Confidential Information for any purpose except with
the express consent of a CNA official or the express written authorization
of the third party owner.
6. Upon termination of my employment at CNA, or at any other time at CNA's
request, I agree to return promptly to CNA all Confidential Information,
including, but not limited to all manuals, letters, notes, notebooks,
reports, formulae, computer programs, and associated documentation and
material, memoranda, customer lists and all other materials and all copies
of them relating in any way to CNA's business, which in any way were
obtained by me during my employment with CNA which are in my possession or
under my control. I further agree that I will not make or retain copies of
any of the above mentioned information and will so represent to CNA upon
termination of my employment.
7. I acknowledge that CNA would suffer irreparable harm for which both
preliminary and final injunctive relief would be an appropriate remedy in
addition to such other relief to which CNA may also be entitled.
8. I acknowledge and agree that CNA employees in violation of this Agreement
shall be liable for the costs of CNA's efforts to enforce it, including
reasonable attorney's fees.
The Confidentiality Agreement will continue to be in effect after termination of
my employment at CNA for a period of two years. If any provision of this
Agreement is declared invalid or unenforceable with respect to a particular
occurrence or circumstance or otherwise, that will not affect the validity and
enforceability or applicability of any other provision of the Agreement.
II. COMPUTER USER STATEMENT OF RESPONSIBILITY
The information you will have access to in your employment or association with
CNA is often protected by contract or Federal Law. CNA's obligations are equally
applicable to its employees. There are often significant penalties for
disclosing protected information to parties not authorized in formal agreements
to receive it. CNA takes its legal and contractual obligations to assure the
confidentiality of all such protected information with the utmost seriousness.
As an employee of CNA, you need to treat information with the same care and
confidentiality that CNA, as a corporation, is bound by its formal contracts to
CNA's computers and communications resources, and all related computer programs
and their products, may be used only for the purposes authorized and specified
by CNA. Appropriate steps should be taken to see that these resources are
protected from accidents, tampering and unauthorized use or modification.
Questions regarding the appropriateness of planned usage of communications
resources should be directed to CNA management or Information Security Services
(e-mail address, SYSTEMS SECURITY-03S).
- - Computer passwords are confidential. If accidentally revealed, passwords
should be changed immediately. CNA personnel are responsible for any
actions taken by persons using their passwords.
- - CNA personnel must comply with all password standards including those
covering structure and change frequency. Any possible or actual violation
of data security or Systems Security Policy and Standards that you witness
or become aware of must be reported immediately to management or
Information Security Services (e-mail address, SYSTEMS SECURITY-03S).
- - Information stored on computer or removable media must be protected to
prevent unauthorized access to or disclosure of that information. The
appropriate level of information protection will vary by business
organization. CNA personnel who have questions or who have not received
specific instructions concerning these requirements should contact their
manager or Information Security Services (e-mail address, SYSTEMS
THE COPYRIGHT ACT
- - The Copyright Act is a Federal Law. It gives copyright owners of original
works the exclusive right to and control of the copying, distribution and
display of their copyrighted works as well as to the preparation of any
derivative works. It is illegal to violate these rights.
- - It is CNA policy to comply fully with the Copyright Act. CNA employees who
violate the copyright or third party license restrictions in the course of
their employment shall be subject to termination or other disciplinary
- - Any questions related to copyright or CNA's policy regarding copyright
should be directed to the Corporate Law Department.
- - CNA software purchased or developed for use in connection with computers is
proprietary and may not be copied without the owner's permission. Each
piece of software that CNA has purchased is covered by a written agreement
with specific terms and conditions that address the confidentiality of the
software. All terms and conditions, including copyright and liability
notices and back up procedures that may apply to a software package must be
followed. Any questions about the terms of the contract governing software
you use should be directed to your manager or Systems Security.
- - CNA licensed software and services are not owned by CNA and may not be
reproduced unless authorized by the software developer or vendor. CNA
personnel or their agents discovered making, acquiring, or using
unauthorized copies of computer software or documentation will be subject
to disciplinary action or termination, as appropriate.
- - Introducing unauthorized software or utilities on CNA systems, adding
software that is personally purchased or developed for non-CNA business to
CNA storage devices, or executing this software on CNA computers is a
violation of this policy.
USE OF INFORMATION AND MATERIALS OBTAINED FROM ON-LINE SERVICES, SUBSCRIPTION
SERVICES, ELECTRONIC BULLETIN BOARDS AND THE INTERNET
- - Copyrighted programs, documentation, images, text or music are protected by
copyright law. Federal law protects processes and formulas embedded in
programs. Downloading of copyrighted files, including e-mail, file transfer
protocol and all network downloads is illegal. To prevent viruses,
unauthorized downloading is prohibited. Authorized downloading requires
controlled virus scans of the files and receiving volume, drive and
- - Use of information or materials obtained from an on-line service,
subscription service or electronic bulletin board must comply with any
requirements specified in the applicable license or copyright restrictions.
These requirements often include limiting the number of copies made,
deleting electronic copies from the user's hard drive after a set period of
time, prohibiting use of all or any part of the information or materials in
another document and paying royalties.
- - Before including written materials obtained from any on-line service,
subscription service or electronic bulletin board in a CNA publication,
memorandum, software system or distributing the materials in any way to
other CNA employees or third parties, care should be taken to make certain
that CNA has appropriate authorization for such use. Contact your manager
or Vendor Contract Administration if you need assistance interpreting a
- - Authorization should not be assumed from the absence of any prohibition.
Particular care should be taken for materials intended for broad
publication or distribution.
SHARING OF CNA INFORMATION AND MATERIALS
This section applies to all reports, documents, computer software, data and all
other materials owned by or licensed to CNA (the Proprietary Information), and
is in addition to the provisions of the Confidentiality Agreement set forth on
pages 1 and 2. Any works created by CNA employees in the course of their
employment are owned by CNA.
- - In general, Proprietary Information should not be distributed to third
parties. Because the Internet is neither private nor secure, every user is
responsible for protecting the integrity of company information and
resources. Proprietary, private or confidential corporate information, data
or programs may not be exported or copied through the Internet. In general,
CNA or third-party proprietary information should not be distributed to an
electronic bulletin board unless such distribution furthers a clear
- - If Proprietary Information is transmitted, the user must determine whether
the information is owned by CNA or licensed from a third party. If it is
owned by CNA, then a proprietary rights notice should be included. The
following are acceptable proprietary rights notices:
-"Copyright 199_ CNA Financial Corporation and its subsidiaries and
-"All rights reserved to CNA Financial Corporation and its subsidiaries and
- - If the Proprietary Information is licensed by CNA from third parties, care
should be taken to confirm that the proposed use and disclosure of that
information is permitted under the applicable license agreement. Contact
your manager or Vendor Contract Administration if you need assistance
interpreting a license agreement.
- - As representatives of CNA, all personnel have a responsibility to conduct
themselves in a businesslike manner, honoring all network rules, including,
but not limited to:
-Avoiding defamatory or obscene language.
-Respecting the privacy rights of others.
-Refraining from mischievous or criminal conduct while on the
Failure to comply with the Agreements stated in this policy represents a
violation of CNA Information Systems Security Policy and Standards and may be
grounds for disciplinary action or termination.
III. COMMITMENT TO PROFESSIONAL CONDUCT
One of the obligations of all CNA employees is to be committed to high standards
of ethical and professional conduct. CNA's Our Commitment to Professional
Conduct handbook (AG-129198) contains important information about CNA policies,
values and expectations on the way we do business and alerts you to potential
legal and ethical issues that you need to be aware of.
As a new employee of CNA or one of its subsidiaries, you received a copy of a
handbook titled, Our Commitment to Professional Conduct. You are requested to
read it. Also, as part of the new employee orientation process, you also
reviewed and discussed the handbook and our Effective Compliance Program.
Please assist us in verifying that such events took place by completing and
signing this form.
___ YES, I
- - Read and understand the Confidentiality Agreement and the Computer User
Statement of Responsibility contained in this document.
- - Received, read and understand Our Commitment to Professional Conduct
- - Will abide by the principles and procedures in the Confidentiality
Agreement, Computer User Statement of Responsibility and Our Commitment to
Professional Conduct handbook.
NAME (Last, First): SOCIAL SECURITY NUMBER: