SANCTION REQUEST FORM and SANCTIONING AGREEMENT
City: State: Zip:
Contest Dates: Set up
Day: Contest Day(s)
To be held in conjunction
City: State: Zip:
Day ( )
City: State: Zip:
Day ( )
Number of years contest previously
Type of Contest(s) to be Sanctioned
(check all that apply):
MBN (Whole Hog/Pulled
Pork/Pork Ribs – blind preliminary, on site
How many places will you
pay (minimum 4 places)?
Are there other “special contests”
within the contest that require calculations (i.e., cumulative
Are you requesting assistance with
ancillary contests scoring? _____
MBN Special Event/Contest (blind
preliminary only, NO
finals) – i.e.,
Patio/backyard, burger, etc.
How many places will you
Is there a Grand Champion?
Preferred Contest Representatives:
With this application, I/we apply for a
sanctioned contest by the Memphis Barbecue Network. Contest
Organizer, Judges Chairperson, its officers, and directors agree to
the following conditions in order to obtain sanctioning from the MBN.
six (6) months (for new
contests), four (4) months (for existing contests) prior to
requested contest date. Consideration may be given to “Requests
for Sanctioning” which are outside the above guidelines, but only
on a case-by-case basis and with the full understanding by the
contest of the possible negative consequences resulting from a
shortened planning timeframe.
are considered “new” if the Memphis Barbecue Network has never
sanctioned them, OR if they are requesting sanctioning after an
interruption of a year or
more. All reports must be
received, and Rep expenses must be paid before re-sanctioning will
The minimum sanctioning fee is $400.
have included the sanction fee of $400.00, plus an additional
$200.00 for each additional sanctioned event, with the sanctioning
request form. This fee covers administrative costs associated with
processing and obtaining approval. Ancillary scoring assistance
($25 per contest) must be paid to the MBN rep at the contest.
addition to the sanctioning fee, ALL contest must included a lint
item on the team application that reads “MBN Administrative Fee”
of $15.00. This amount will be collected by the contest from the
teams that enter the contest and payable to the MBN before the
awards are announced.
the contest officials decide for any reason to voluntarily cancel
the contest, they will be responsible for and expected to contact
all teams entered and judges accepted for judging, as soon as
possible, to let them know of the cancellation. The official must
certify in writing that they have notified the teams and refunded
entry fees and notified judges of the decision to cancel the
contest. The sanctioning fee will be refunded minus a $75.00
administrative fee. However, should the contest request that
sanctioning be cancelled for the year in which it was approved and
sanctioning be approved for the following year, the fee will be
applied toward sanctioning for the following year only. After the
one year grace period, the contest will be required to pay another
sanctioning fee. If a contest must cancel due to circumstances
beyond their control, a refund will be at the discretion of the
Memphis Barbecue Network.
agree to follow and abide by MBN Rules & Regulations and Judging
Procedures; including guaranteeing and paying prize monies as
published/advertised. A standard contest must award a minimum of 4
(four) places plus a Grand Champion. These amounts may not be
reduces after sanctioning is granted and advertised. Proof of prize
money (i.e., checks or cash) must be provided to the MBN rep before
the MBN will release winners and scores to the Contest Organizer.
Prize monies must be awarded by the end of the contest and contest
results provided to teams no later than 10 (ten) days following the
day. Contests must "open"
contest without restriction to entrants who follow all printed and
published rules. The only exception is if the contest has a limited
amount of space and they must close the contest when they are full.
This must be indicated in the team application.
agree to provide trained and/or certified MBN judges as required
based on the number of category entries (specified in the Organizer
Manual). Additionally, the contest judging chairperson must verify
that all certified judges have paid their MBN dues and all trained
judges provide the date and location of their MBN training. The
contest judging chairperson agrees to involve the MBN reps in the
selection of the Finals judges prior to contacting them.
agree to follow the requirements in the Organizer Manual as to the
Team Application (required verbiage) and providing a list of
contestants and certified judges with names, addresses and phone
numbers to the contest representatives. Additionally, the contest
officials agree to allow MBN Contest Reps to take photos at the
event and these become the property of the Memphis Barbecue Network
and may be used for promotional purposes. The
MBN Must Approve the Contest Team Application prior to publication.
Approval is required yearly even if only the dates are changed.
Approval must come from the Sanctioning Chair.
contest reps will be provided for all contests with 40 or less total
teams. For contests with more than 40 total teams, 4 (four) reps
will be required based upon the Board’s review of the sanctioning
request. For contest sanctioning 2 (two) events (MBN and special
event), a total number of teams will be used to determine the number
contest must pay for or provide each MBN Representative (Rep) with
travel expenses [air fare + ground transportation/car rental and/or
round-trip mileage @ the current government mandated rate] plus a
minimum of $75 per rep, per contest for expenses (Friday to Sunday
trip). Any additional days will be charged @ $25 per day per rep.
Additionally, the contest must provide suitable lodging for two
MBN Representatives (two
rooms) traveling to the
contest in an official capacity. Larger contests and/or contests
sanctioning two events (standard and special) will require
additional MBN reps and additional rooms may be required. The
contest must make the hotel reservations and arrange to prepay or be
billed directly for the rooms.
agree to pay the balance due of all MBN fees (Admin fees and Rep
expenses) before the awards are distributed. Failure to pay these
fees will result in no awards being
current contests’ dates are protected for 60 days following the
completion of the contest. After
60 days the date is open for other
of $1,000,000.00 with MBN
named on the certificate of insurance. This shall be sent to the
agree to provide needed materials and supplies (specified in the
Organizer Manual) requested by MBN to run the contest. In addition,
I/we agree to provide all support personnel required by the MBN
Contest Rep including meat inspectors and volunteers to work in the
contests, both new and existing, must name a separate Judging
Chairperson and this person’s name and contact information must be
on the “Request for Sanctioning” form. The contest organizer and
the judging chairperson will be the Rep’s main contacts for the
contest. The judges’ and team databases will be sent to these
MAPQUEST) from existing
contests on the same
weekend. Under special
circumstances, the Board of Directors may waive this requirement.
agree to provide MBN, upon request, free of charge, a space
accessible to the public in the xxxx area or near the judging area
for MBN and its national sponsors/partners to advertise, promote and
sell its non-competing products and
agree to use the official MBN Logo on all contest materials,
including, but not limited to, the contest website, applications,
promotional items, advertisements, banners/signage, t-shirts and all
other contest related materials.
agree to complete/gather and return to the MBN Sanctioning Contact
the following documents within 30 days of the contest completion.
Failure to send these documents will result in a delay of the
sanctioning of your contest for next year.
Post Contest Information Form
Certificate of Distribution Form
is understood that this agreement does not create a partnership. The
Contest Organizer may not bind or contract on behalf of MBN. MBN
agrees to provide the Organizer with a proprietary set of contest
rules, team/judge databases, materials, and the officials to conduct
the judging portion of the contest. Proprietary information is for
the use of the contest only and cannot be shared with others without
written approval from MBN. The Organizer is responsible for all
other issues concerning their
does not make any representation to Organizer, nor guarantee the
profitability of any contest, by agreeing to provide sanctioning.
Sanctioning does not guarantee the number of participants who will
participate, and no such representation has been made to the
minimum sanctioning gee of $400.00 must accompany this application
before the sanctioning request is presented to the executive board.
If the application is not approved, the fee will be refunded.
Otherwise, the sanctioning fee will be refunded less a $75
administrative fee. Sanction requests are reviewed at monthly Board
of Directors Meetings and approval is at the discretion of the Board
of Directors based on date availability, lead-time, strength of
approval of sanctioning, the Organizer will receive a copy of the
Organizer’s Manual which outlines the responsibilities of the
Memphis Barbecue Network and of the Contest as well as tips and
suggestions for producing a successful event and the approved
sanctioning agreement form.
is further understood that any violation of the above conditions
contained in this agreement will, at the sole option of MBN, cause
this agreement to be null and void. In that event, MBN will withdraw
sanctioning and will not provide services to the Organizer. The
Organizer will forfeit all monies and fees previously paid to
consideration of the above covenants, the undersigned, officially
representing the organization herein named, its officers and
directors, agrees to hold Memphis Barbecue Network (MBN), its Board
of Directors, officers, volunteers and their assigns harmless from
any and all claims, suits or proceedings of any nature which may be
brought against them on account of any action, non-action on the
part of the Organizer, its officers, employees or volunteers
including any injuries to the person or property received during or
related to the above described event. The undersigned agrees to
abide by all requirements and responsibilities for MBN sanctioned
events as stated in the sanctioning requirements. The undersigned
agrees to execute the contest in accordance with MBN Rules &
Regulations and pay all fees (sanction and advertising) as set
of any disputes will be governed under the laws of the State of
you have any questions concerning these rules and regulations for
sanctioning, please contact Xxxxxx Xxxxx email@example.com
I/we have read the five (5) page Memphis
Barbecue Network “Sanction Request Form and Sanctioning Agreement”
document and understand my/our requirements to apply for and maintain
sanctioning with the MBN.
form with $400 sanctioning fee for first type of contest plus $200
for each additional sanctioned event to: