{"component": "clause", "props": {"groups": [{"samples": [{"hash": "1qnk1Ak2uha", "uri": "/contracts/1qnk1Ak2uha#vehicle-allowance", "label": "Collective Agreement", "score": 34.0760040283, "published": true}, {"hash": "95K1A0vzmIY", "uri": "/contracts/95K1A0vzmIY#vehicle-allowance", "label": "Collective Agreement", "score": 33.1403465271, "published": true}, {"hash": "4U6iT6SuK39", "uri": "/contracts/4U6iT6SuK39#vehicle-allowance", "label": "Collective Agreement", "score": 29.9467334747, "published": true}], "snippet": "\u200c An employee who uses his/her own motor vehicle to conduct business on behalf of and at the request of the Employer shall receive an allowance of:\n(a) The minimum allowance shall be four dollars.\n(b) If the employee uses public transportation, the Employer shall reimburse the employee the cost of public transportation for all travel on the Employer's business.\n(c) Employees who are required to operate a vehicle in the course of their duties are required to obtain insurance for Business Use (Rate Class 007) and at least $2,000,000 Third Party Legal Liability.\n(d) Employees shall receive an advance equivalent to the difference between the coverage required by the Employer in (c) with four years' safe driver discount and the employees' Pleasure/To and From Work (Rate Class 002 or 003, whichever is applicable); $2,000,000 Third Party Legal Liability; four years\u2019 safe driver discount, upon proof of insurance as required by the Employer.\n(e) If an employee terminates employment during the employee's insurance year the Employer shall recover the appropriate prorated amount of the advance.\n(f) Employees shall be reimbursed for the cost of any taxi or ferry transportation authorized by the Employer.", "snippet_links": [{"key": "an-employee-who", "type": "clause", "offset": [2, 17]}, {"key": "motor-vehicle", "type": "clause", "offset": [35, 48]}, {"key": "conduct-business", "type": "clause", "offset": [52, 68]}, {"key": "on-behalf-of", "type": "definition", "offset": [69, 81]}, {"key": "the-request", "type": "clause", "offset": [89, 100]}, {"key": "the-employer-shall", "type": "clause", "offset": [104, 122]}, {"key": "minimum-allowance", "type": "clause", "offset": [156, 173]}, {"key": "public-transportation", "type": "definition", "offset": [222, 243]}, {"key": "cost-of", "type": "clause", "offset": [291, 298]}, {"key": "employees-who", "type": "clause", "offset": [368, 381]}, {"key": "to-operate", "type": "definition", "offset": [395, 405]}, {"key": "in-the-course-of", "type": "definition", "offset": [416, 432]}, {"key": "insurance-for", "type": "clause", "offset": [469, 482]}, {"key": "business-use", "type": "definition", "offset": [483, 495]}, {"key": "rate-class", "type": "definition", "offset": [497, 507]}, {"key": "third-party", "type": "clause", "offset": [537, 548]}, {"key": "legal-liability", "type": "definition", "offset": [549, 564]}, {"key": "employees-shall", "type": "clause", "offset": [570, 585]}, {"key": "coverage-required", "type": "clause", "offset": [646, 663]}, {"key": "by-the-employer", "type": "clause", "offset": [664, 679]}, {"key": "the-employees", "type": "clause", "offset": [729, 742]}, {"key": "from-work", "type": "clause", "offset": [760, 769]}, {"key": "proof-of-insurance", "type": "clause", "offset": [899, 917]}, {"key": "as-required-by", "type": "clause", "offset": [918, 932]}, {"key": "if-an-employee", "type": "clause", "offset": [951, 965]}, {"key": "terminates-employment", "type": "definition", "offset": [966, 987]}, {"key": "insurance-year", "type": "definition", "offset": [1010, 1024]}, {"key": "prorated-amount", "type": "clause", "offset": [1068, 1083]}, {"key": "the-advance", "type": "clause", "offset": [1087, 1098]}, {"key": "authorized-by", "type": "clause", "offset": [1183, 1196]}], "size": 16, "hash": "238b6ae61a424ebab577a3c72d46c57d", "id": 5}, {"samples": [{"hash": "9MB6ESQr0tX", "uri": "/contracts/9MB6ESQr0tX#vehicle-allowance", "label": "Collective Agreement", "score": 26.6153564453, "published": true}, {"hash": "fneK5zIn5bB", "uri": "/contracts/fneK5zIn5bB#vehicle-allowance", "label": "Collective Agreement", "score": 23.2538700104, "published": true}, {"hash": "fLvXlT0fUNK", "uri": "/contracts/fLvXlT0fUNK#vehicle-allowance", "label": "Collective Agreement", "score": 22.1507091522, "published": true}], "snippet": "Vehicle allowances for all distances travelled while on employer business shall be paid to employees required to use their own vehicles in the performance of their duties. This does not include travel to and from work. Vehicle allowance shall be 40\u00a2 per kilometre. Vehicles driven on employer business will be in compliance with ICBC Regulations.", "snippet_links": [{"key": "vehicle-allowances", "type": "definition", "offset": [0, 18]}, {"key": "employer-business", "type": "definition", "offset": [56, 73]}, {"key": "employees-required-to", "type": "clause", "offset": [91, 112]}, {"key": "in-the-performance", "type": "clause", "offset": [136, 154]}, {"key": "from-work", "type": "clause", "offset": [208, 217]}, {"key": "in-compliance-with", "type": "definition", "offset": [310, 328]}, {"key": "icbc-regulations", "type": "clause", "offset": [329, 345]}], "size": 41, "hash": "8ea2947296954f9fa555c14dd80ab709", "id": 1}, {"samples": [{"hash": "lwB4qtAEbrJ", "uri": "/contracts/lwB4qtAEbrJ#vehicle-allowance", "label": "Employment Agreement (Gaylord Entertainment Co /De)", "score": 18.0, "published": true}, {"hash": "knSc1zZnsPd", "uri": "/contracts/knSc1zZnsPd#vehicle-allowance", "label": "Employment Agreement (Gaylord Entertainment Co /De)", "score": 18.0, "published": true}, {"hash": "7HnO1kc6jBV", "uri": "/contracts/7HnO1kc6jBV#vehicle-allowance", "label": "Employment Agreement (Gaylord Entertainment Co /De)", "score": 18.0, "published": true}], "snippet": "During the Employment Period, Executive shall be entitled to receive from the Company a vehicle allowance of $800 per month.", "snippet_links": [{"key": "during-the-employment-period", "type": "clause", "offset": [0, 28]}, {"key": "to-receive", "type": "definition", "offset": [58, 68]}, {"key": "company-a", "type": "definition", "offset": [78, 87]}, {"key": "per-month", "type": "clause", "offset": [114, 123]}], "size": 18, "hash": "34d937abaa25af4b861b014979498af4", "id": 4}, {"samples": [{"hash": "dRWfueRijjg", "uri": "/contracts/dRWfueRijjg#vehicle-allowance", "label": "Employment Agreement (Alderwoods Group Inc)", "score": 21.0, "published": true}, {"hash": "cTkV7bSu1GE", "uri": "/contracts/cTkV7bSu1GE#vehicle-allowance", "label": "Employment Agreement (Alderwoods Group Inc)", "score": 21.0, "published": true}, {"hash": "hPrqjFvw1Fk", "uri": "/contracts/hPrqjFvw1Fk#vehicle-allowance", "label": "Employment Agreement (Alderwoods Group Inc)", "score": 18.0, "published": true}], "snippet": "The Executive will be entitled to a vehicle allowance of $600.00 per month plus operating expenses with no allowance for auto insurance coverage.", "snippet_links": [{"key": "the-executive", "type": "clause", "offset": [0, 13]}, {"key": "per-month", "type": "clause", "offset": [65, 74]}, {"key": "operating-expenses", "type": "definition", "offset": [80, 98]}, {"key": "allowance-for", "type": "clause", "offset": [107, 120]}, {"key": "insurance-coverage", "type": "definition", "offset": [126, 144]}], "size": 15, "hash": "6b57929d1b46867de482a517b150a327", "id": 6}, {"samples": [{"hash": "17ESlK6CZMC", "uri": "/contracts/17ESlK6CZMC#vehicle-allowance", "label": "Collective Agreement", "score": 27.0276832581, "published": true}, {"hash": "8XWBDA31Y6X", "uri": "/contracts/8XWBDA31Y6X#vehicle-allowance", "label": "Collective Agreement", "score": 26.8908157349, "published": true}, {"hash": "jER5the3P8a", "uri": "/contracts/jER5the3P8a#vehicle-allowance", "label": "Collective Agreement", "score": 25.1580619812, "published": true}], "snippet": "An Employee shall be reimbursed for use of vehicle on the Employer's business when required to use the Employee's vehicle in the performance of the Employee's duties. The payment shall cover distance to and from the Employee's place of residence when the Employee is required to have his/her vehicle at work for use in the performance of duties. The rate of reimbursement shall be: effective the signing date of this Agreement, thirty-two cents (32\u00a2) per kilometre or fifty-one cents (51\u00a2) per mile.", "snippet_links": [{"key": "an-employee", "type": "clause", "offset": [0, 11]}, {"key": "use-of-vehicle", "type": "clause", "offset": [36, 50]}, {"key": "the-employer", "type": "definition", "offset": [54, 66]}, {"key": "when-required", "type": "definition", "offset": [78, 91]}, {"key": "the-employee", "type": "clause", "offset": [99, 111]}, {"key": "in-the-performance", "type": "clause", "offset": [122, 140]}, {"key": "the-payment", "type": "clause", "offset": [167, 178]}, {"key": "place-of-residence", "type": "clause", "offset": [227, 245]}, {"key": "work-for", "type": "definition", "offset": [303, 311]}, {"key": "performance-of-duties", "type": "definition", "offset": [323, 344]}, {"key": "rate-of-reimbursement", "type": "clause", "offset": [350, 371]}, {"key": "date-of-this-agreement", "type": "definition", "offset": [404, 426]}, {"key": "per-mile", "type": "clause", "offset": [490, 498]}], "size": 20, "hash": "98d1167ee8a7431d2154482c7afa4a5c", "id": 3}, {"samples": [{"hash": "ijiHnnqdpru", "uri": "/contracts/ijiHnnqdpru#vehicle-allowance", "label": "Employment Agreement (SXC Health Solutions Corp.)", "score": 21.0, "published": true}, {"hash": "icetn9TsOyF", "uri": "/contracts/icetn9TsOyF#vehicle-allowance", "label": "Employment Agreement (SXC Health Solutions Corp.)", "score": 21.0, "published": true}, {"hash": "gS6Qr0lFhuI", "uri": "/contracts/gS6Qr0lFhuI#vehicle-allowance", "label": "Employment Agreement (SXC Health Solutions Corp.)", "score": 21.0, "published": true}], "snippet": "Executive shall receive a monthly payment of Five Hundred and 00/100 dollars ($500.00) for Executive\u2019s use of a personal automobile for business use (\u201cVehicle Allowance\u201d). The Vehicle Allowance shall be subject to all required federal, state, and local withholding.", "snippet_links": [{"key": "payment-of", "type": "clause", "offset": [34, 44]}, {"key": "personal-automobile", "type": "clause", "offset": [112, 131]}, {"key": "business-use", "type": "definition", "offset": [136, 148]}, {"key": "the-vehicle", "type": "clause", "offset": [172, 183]}, {"key": "subject-to", "type": "definition", "offset": [203, 213]}], "size": 13, "hash": "e1782fc4aca38857b785fdc57c85c7a5", "id": 7}, {"samples": [{"hash": "amur94AbgUA", "uri": "/contracts/amur94AbgUA#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}, {"hash": "5MtDgnw5P5b", "uri": "/contracts/5MtDgnw5P5b#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}, {"hash": "3FqLg4p0Ywr", "uri": "/contracts/3FqLg4p0Ywr#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}], "snippet": "(a) Vehicle allowance for all kilometres travelled on the Employer\u2019s business shall be paid to employees who are required to use their own vehicles in the performance of their duties.\n(b) Vehicle allowances shall be paid only on submission of the approved travel form signed by the employee and approved by her supervisor.\n(c) Where an employee is required to use her automobile for the Employer\u2019s business, the employee must conform to the regulations of the Insurance Corporation of BC and carry the appropriate class of insurance.\n(d) Where the ICBC regulations require the employee to carry business class insurance, the Employer shall pay the premium difference between business class and the next lower class, on submission of documentation of that premium difference certified as correct by the employee\u2019s immediate supervisor.\n(e) do not apply \u2013 refer to MOA #1\n(f) No employee shall be required to transport children in their own vehicle.", "snippet_links": [{"key": "allowance-for", "type": "clause", "offset": [12, 25]}, {"key": "employees-who", "type": "clause", "offset": [95, 108]}, {"key": "in-the-performance", "type": "clause", "offset": [148, 166]}, {"key": "vehicle-allowances", "type": "definition", "offset": [188, 206]}, {"key": "submission-of-the", "type": "clause", "offset": [229, 246]}, {"key": "approved-travel", "type": "definition", "offset": [247, 262]}, {"key": "by-the-employee", "type": "clause", "offset": [275, 290]}, {"key": "approved-by", "type": "definition", "offset": [295, 306]}, {"key": "where-an-employee", "type": "clause", "offset": [327, 344]}, {"key": "for-the-employer", "type": "clause", "offset": [379, 395]}, {"key": "the-employee-must", "type": "clause", "offset": [408, 425]}, {"key": "the-regulations", "type": "clause", "offset": [437, 452]}, {"key": "insurance-corporation", "type": "definition", "offset": [460, 481]}, {"key": "class-of", "type": "definition", "offset": [514, 522]}, {"key": "icbc-regulations", "type": "clause", "offset": [548, 564]}, {"key": "require-the", "type": "clause", "offset": [565, 576]}, {"key": "business-class", "type": "definition", "offset": [595, 609]}, {"key": "the-employer-shall", "type": "clause", "offset": [621, 639]}, {"key": "lower-class", "type": "definition", "offset": [703, 714]}, {"key": "submission-of-documentation", "type": "clause", "offset": [719, 746]}, {"key": "immediate-supervisor", "type": "clause", "offset": [813, 833]}, {"key": "refer-to", "type": "definition", "offset": [854, 862]}, {"key": "no-employee-shall-be", "type": "clause", "offset": [874, 894]}], "size": 22, "hash": "a99c6d0c4377b2579efb2d003341761e", "id": 2}, {"samples": [{"hash": "gt2giHdTdFe", "uri": "/contracts/gt2giHdTdFe#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}, {"hash": "6iOXeqiLZhC", "uri": "/contracts/6iOXeqiLZhC#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}], "snippet": "Vehicle allowance for all kilometres travelled on College business shall be paid to employees required to use their own vehicles in the performance of their duties. The allowance shall cover kilometres to and from the employee's place of residence only when the employee is required to have his/her vehicle at work for use in the performance of his/her duties. Rates and regulations shall be established and subject to review and revision during the life of this Agreement by negotiations between the parties. $.32 per km, effective April 1, 1998", "snippet_links": [{"key": "allowance-for", "type": "clause", "offset": [8, 21]}, {"key": "college-business", "type": "definition", "offset": [50, 66]}, {"key": "employees-required-to", "type": "clause", "offset": [84, 105]}, {"key": "in-the-performance", "type": "clause", "offset": [129, 147]}, {"key": "the-allowance", "type": "clause", "offset": [165, 178]}, {"key": "the-employee", "type": "clause", "offset": [214, 226]}, {"key": "place-of-residence-only", "type": "clause", "offset": [229, 252]}, {"key": "work-for", "type": "definition", "offset": [310, 318]}, {"key": "rates-and-regulations", "type": "definition", "offset": [361, 382]}, {"key": "subject-to", "type": "definition", "offset": [408, 418]}, {"key": "review-and-revision", "type": "clause", "offset": [419, 438]}, {"key": "life-of-this-agreement", "type": "clause", "offset": [450, 472]}, {"key": "between-the-parties", "type": "clause", "offset": [489, 508]}, {"key": "per-km", "type": "clause", "offset": [515, 521]}, {"key": "april-1", "type": "definition", "offset": [533, 540]}], "size": 11, "hash": "a51f09f47051c7d4febf439ed2c27b17", "id": 10}, {"samples": [{"hash": "6TuGK6S96Ay", "uri": "/contracts/6TuGK6S96Ay#vehicle-allowance", "label": "Enterprise Agreement", "score": 35.4567527771, "published": true}, {"hash": "6wx56tk1It7", "uri": "/contracts/6wx56tk1It7#vehicle-allowance", "label": "Enterprise Agreement", "score": 32.6995391846, "published": true}, {"hash": "fFKIDmqtiYm", "uri": "/contracts/fFKIDmqtiYm#vehicle-allowance", "label": "Act Christian Schools General Staff Multi Enterprise Agreement 2018   2021", "score": 25.8966464996, "published": true}], "snippet": "(a) An employee required by the employer to use the employee\u2019s motor vehicle in the performance of their duties and such use is approved in advance must be paid the following allowances:\n(i) Motor car", "snippet_links": [{"key": "an-employee-required-by-the-employer", "type": "clause", "offset": [4, 40]}, {"key": "the-employee", "type": "clause", "offset": [48, 60]}, {"key": "motor-vehicle", "type": "clause", "offset": [63, 76]}, {"key": "in-the-performance", "type": "clause", "offset": [77, 95]}, {"key": "in-advance", "type": "clause", "offset": [137, 147]}, {"key": "motor-car", "type": "clause", "offset": [191, 200]}], "size": 12, "hash": "82eebfa4ef47f01c4ce9a5e6fe6dcc25", "id": 8}, {"samples": [{"hash": "1kgH9eaSmCp", "uri": "/contracts/1kgH9eaSmCp#vehicle-allowance", "label": "Collective Agreement", "score": 21.0, "published": true}, {"hash": "lgOUknYxPmL", "uri": "/contracts/lgOUknYxPmL#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}, {"hash": "h2U5qBrmBF2", "uri": "/contracts/h2U5qBrmBF2#vehicle-allowance", "label": "Collective Agreement", "score": 19.0, "published": true}], "snippet": "Vehicle allowances for all distances travelled on Employer business shall be paid to employees required to use their own vehicles in the performance of their duties. Ownership of a vehicle shall not be a condition of employment. Vehicle allowance shall be thirty-seven cents (37\u00a2) per kilometre effective from the date of ratification, and if Revenue Canada increases its deductibility rate during the life of this agreement, the above rate shall be increased accordingly.", "snippet_links": [{"key": "vehicle-allowances", "type": "definition", "offset": [0, 18]}, {"key": "employer-business", "type": "definition", "offset": [50, 67]}, {"key": "employees-required-to", "type": "clause", "offset": [85, 106]}, {"key": "in-the-performance", "type": "clause", "offset": [130, 148]}, {"key": "ownership-of", "type": "clause", "offset": [166, 178]}, {"key": "condition-of-employment", "type": "clause", "offset": [204, 227]}, {"key": "effective-from", "type": "definition", "offset": [295, 309]}, {"key": "date-of-ratification", "type": "definition", "offset": [314, 334]}, {"key": "revenue-canada", "type": "definition", "offset": [343, 357]}, {"key": "life-of-this-agreement", "type": "clause", "offset": [402, 424]}], "size": 12, "hash": "6dd9babc41d29a15b0572b418c20b26e", "id": 9}], "next_curs": "CloSVGoVc35sYXdpbnNpZGVyY29udHJhY3RzcjYLEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2Ihp2ZWhpY2xlLWFsbG93YW5jZSMwMDAwMDAwYQyiAQJlbhgAIAA=", "clause": {"parents": [["compensation", "Compensation"], ["allowances", "Allowances"], ["compensation-and-benefits", "Compensation and Benefits"], ["payment-of-wages-and-allowances", "Payment of Wages and Allowances"], ["deemed-qualified", "Deemed Qualified"]], "title": "Vehicle Allowance", "children": [["", ""], ["motorcycle", "Motorcycle"], ["duration", "Duration"], ["termination-for-cause", "Termination for Cause"], ["term", "Term"]], "size": 1423, "id": "vehicle-allowance", "related": [["mileage-allowance", "Mileage Allowance", "Mileage Allowance"], ["automobile-allowance", "Automobile Allowance", "Automobile Allowance"], ["motor-vehicle-allowance", "Motor Vehicle Allowance", "Motor <strong>Vehicle Allowance</strong>"], ["aid-allowance", "Aid Allowance", "Aid Allowance"], ["tool-allowance", "Tool Allowance", "Tool Allowance"]], "related_snippets": [], "updated": "2026-08-08T05:41:37+00:00", "also_ask": ["What are the tax implications and reporting requirements for the vehicle allowance?", "How can the clause be structured to minimize employer liability for accidents or misuse?", "What documentation or substantiation should be required from employees to support allowance payments?", "How does a vehicle allowance compare to providing a company car in terms of legal and financial risk?", "What are the enforceability risks if the allowance is not clearly defined or capped?"], "drafting_tip": "Specify the allowance amount and payment frequency to ensure clarity; define eligible vehicle types to prevent misuse; outline tax treatment to avoid compliance issues.", "explanation": "A Vehicle Allowance clause establishes the terms under which an employee receives a fixed payment or reimbursement to cover the costs associated with using a personal vehicle for work-related purposes. Typically, this clause outlines the amount of the allowance, the frequency of payments, and any conditions or documentation required, such as proof of insurance or mileage logs. Its core function is to compensate employees for business travel expenses without requiring the use of a company vehicle, thereby simplifying expense management and clarifying reimbursement expectations."}, "json": true, "cursor": ""}}