Union Access to Files Sample Clauses

Union Access to Files. Absent an employee’s authorization, the Union representative shall be provided with personnel file materials relevant to administering the Agreement or to processing a grievance. Employee authorization is, however, required in order for Lambda Legal to provide a Union representative with an employee’s Health Insurance Portability and Accountability Act (HIPAA) file. To protect highly sensitive data, all Union Officers (Co-Chairs and stewards) will execute a declaration promising not to disclose any confidential information for any Union member prior to gaining access to any personnel file materials, HIPAA files, or any other sensitive personnel data.