Substantial Completion Documentation Turnover Sample Clauses
The Substantial Completion Documentation Turnover clause requires the contractor to provide all necessary documents to the owner upon reaching substantial completion of a project. This typically includes items such as warranties, operation manuals, as-built drawings, and certificates of occupancy, ensuring the owner has all information needed to operate and maintain the facility. The core function of this clause is to formalize the transfer of essential project documentation, thereby ensuring a smooth transition from construction to occupancy and ongoing use.
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Substantial Completion Documentation Turnover. Contractor shall deliver to Owner one (1) complete set of construction and pre-commissioning records (collectively, the “Substantial Completion Handover Package”) in hard copy upon submission to Owner of Contractor’s Substantial Completion Certificate. Contractor shall prepare a table of contents for a typical Substantial Completion Handover Package (which would, when completed, include the documentation set forth in this Section 4) and shall submit this to Owner for acceptance six (6) months before the Guaranteed Substantial Completion Date. Contractor shall submit the Substantial Completion Handover Package in hard back binders with front and back insert wallet, 3-post, expansion back from 5cm to 10 cm, 8 1/2” X 11” size sheets or 11” X 17” for Drawings, white colored. Binders are not to exceed 8cm thickness. The contract number or project number, project title, Facility name, location, unit number, system/sub-system number, volume number and number of volumes shall be identified on the spine of the binder. The following Sections 4.1.1 through to 4.1.9 outline the general contents for each section of the Substantial Completion Handover Package. The Facility will be divided into systems and Substantial Completion Handover Packages shall be prepared for each such system. Each package shall contain turnover documentation for mechanical, piping, electrical, instrumentation and DCS attributes contained in such system.
4.1.1 Listing of turnover documentation as applicable to that item of Equipment or system: • Preventative maintenance logs for equipment • Alignment data (pumps, motors, compressors, fans and turbines) • Vibration data (compressors, pumps, fans and turbines) • Vessel closure reports • Instruments loop check data • Hydro test packages (see hydro test guidelines) • Line flush verification checklist • Fire protection and fire suppression test reports and certifications • Area lighting survey reports • System/sub-system Mechanical Completion checklists
4.1.2 Hydro and Pneumatic Test Data • Piping layout drawing(s) (underground only) • Highlighted P&ID’s reflecting the piping system being tested • Test gage certification and calibration sheet(s) • Hydro or pneumatic test check and acceptance sheet(s) • High and low point vent(s) and drains that Contractor has added to facilitate the hydro test shall be marked up on the pled or isometric drawings(s), and have to be indicated on the P&IDs unless they ultimately become process taps. • Test certificate o...