- Subcontract Reporting Clause Samples

- Subcontract Reporting. G.19.1 Contractors should maintain up-to-date records concerning prime and subcontract performance costs. Contractors must periodically report that information via the government designated system. Subcontracting data must be current within the government designated system no later than 30 calendar days after the end of each contract year.

- Subcontract Reporting. All SeaPort Prime MAC holders (large and small businesses) are required to report actual subcontracting data twice per year for each Task Order in the SeaPort portal. When the reporting period opens – between April 1- May 15 and again between October 1 - November 15, Prime MAC holders will receive an emailed link that will provide access to the portal in order to input actual subcontract performance data. Actuals are required ONLY for the active task order that have a response status due. In addition to reporting subcontracting data in the SeaPort portal, all Large Business Prime MAC holders are required to report subcontracting data semi-annually in the Electronic Subcontracting Reporting System (ESRS) for periods ending March 31 and September 30. Reporting is required whether actual Task Orders awards have been received or not. The reporting in ESRS will take the place of the SF 294 and SF 295. For information on ESRS reporting, please go to ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/osbp/sbs/esrs.shtml. Task Order subcontracting information currently is not reported individually in the Electronic Subcontracting Reporting System (ESRS). Small business prime contractors are required to report actual subcontracting information in the SeaPort portal in order to ensure compliance with the requirement that small business prime contractors, or with similarly situated subcontractors, perform more than 50% of the effort under a small business set-aside procurement (Reference FAR 52.219-14). Small business prime contractors are NOT required to enter information in ESRS.

- Subcontract Reporting. Vendor acknowledges that U.S. federal law requires PPD to report information on subcontract awards and requires all reported information be made public. To satisfy such reporting requirements, upon PPD’s request, Vendor shall provide PPD with the subcontract number, Vendor unique entity identifier, the number of direct labor hours expended on the services performed during the previous Government fiscal year, and other information required to satisfy PPD’s reporting obligations under Federal law. No confidentiality provision under this Agreement may be construed to prohibit or otherwise restrict Vendor, as a subcontractor of PPD under a U.S. Government contract, from lawfully reporting fraud, waste, or abuse to a designated investigative or law enforcement representative.

- Subcontract Reporting. G.19.1 Contractors should maintain up-to-date records concerning prime and subcontract performance costs. Contractors must periodically report that information via the government designated system. Subcontracting data must be current within the government designated system no later than 30 calendar days after the end of each contract year. G.19.2 Contractors with no active Orders or no subcontract labor on any Orders in the preceding contract year will submit a negative report via email to the STARS III GWAC email address at ▇▇@▇▇▇.▇▇▇ with a statement of “NO SUBCONTRACTING ACTIVITY TO REPORT FOR THIS CONTRACT YEAR”. The negative report submitted should contain the contractor’s contract number in the email subject line.

- Subcontract Reporting. 16.1. Prime contractors shall follow the subcontracting reporting process established for 8(a) certified firms at 13 CFR 124.510. Contractors shall maintain up-to-date records concerning subcontracting costs and shall submit the standardized report found on the 8(a) STARS II website semi-annually (using the contract year) no later than 30 calendar days after each six-month reporting period (RP). The first RP will begin on the effective date of the notice to proceed. GSA is considering further automation of subcontract reporting and contractors are required to switch to that reporting method once it is implemented.

- Subcontract Reporting. While Contractors should maintain up-to-date running records concerning prime and subcontract performance costs, they shall periodically report that information by entering that data electronically via the GDRS. Subcontracting data shall be current within the GDRS no later than 30 calendar days after the end of each contract year. A negative report is required when there is no activity or no subcontracting in the preceding reporting period. To satisfy the negative report requirement, send an email to ▇▇▇▇@▇▇▇.▇▇▇ with a statement of “NO SUBCONTRACTING ACTIVITY TO REPORT FOR THIS REPORTING PERIOD”. The negative report submitted should contain the contractor’s contract number and report period in the email subject line. Contract options for contractors not in full compliance with FAR 52.219-14 as of the end of the fourth contract year might not be exercised. Willful failure or refusal to furnish the required reports, or gross negligence in managing the subcontracting limitation, or falsification of reports constitutes sufficient cause to terminate the Contractor for default.