Stand-by – Rotation Procedure Clause Samples
The Stand-by – Rotation Procedure clause establishes the process by which personnel or equipment on stand-by are rotated or replaced according to a predetermined schedule or set of criteria. In practice, this clause outlines how and when individuals or resources move from active duty to stand-by status and vice versa, ensuring that there is always a ready and rested team available. Its core function is to maintain operational efficiency and safety by preventing fatigue and ensuring continuous coverage, thereby minimizing the risk of lapses in service or response capability.
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Stand-by – Rotation Procedure. The parties recognize that stand-by is utilized by the Region when employees are needed to respond to specific tasks and purposes that are unscheduled and urgent. The following is the procedure for the rotation and distribution of stand-by shifts for all employees who are covered by this Collective Agreement where the Region deems stand-by is required.
A) Where stand-by is required all year round: The periods of stand-by shall be distributed as evenly as possible amongst all of the qualified employees in the work unit on a rotation basis commencing initially with the most senior employee and ending with the least senior employee. After the most senior employee, the stand-by is then rotated to the next most senior employee and so on until it reaches the least senior employee. The rotation is then rotated back to the most senior employee, and the rotation is repeated. After the stand-by schedule has been implemented it is not restarted and continues to rotate from where it ended the year before. Stand-by is scheduled for a period of not more than one (1) week at a time, except in those areas where it is rotated daily. The annual stand-by schedule shall be posted by February 28 of each year for the next 12 months (March 1 to February 28). Qualified employees within the work group and rotation schedule will be allowed to exchange or giveaway stand-by periods to other qualified employees within the work group provided they both agree and it is approved by the supervisor. In the event of any failure of an employee to find coverage for their stand-by period, such period will remain the responsibility of the employee to whom it was originally assigned. Employees will not be allowed to abandon their stand-by period. In the event of a temporary vacancy, vacant stand-by period(s) will be scheduled in accordance with B) below. When the temporary vacancy is filled by a new hire, the new hire will be assigned the vacant stand-by periods. In the event of a permanent reduction or addition in staff within the particular group of employees who are scheduled on stand-by, the stand-by schedule will be amended accordingly taking into account any pre-approved absences. When such amendment is made to the stand-by schedule, every effort will be made by management to ensure that the amended stand-by rotation is distributed evenly amongst all of the employees. Where employees on stand-by request vacation prior to February 1 of any year and the requested vacation period includes all...