{"component": "clause", "props": {"groups": [{"samples": [{"hash": "jyX3ldf8w4L", "uri": "/contracts/jyX3ldf8w4L#source-documentation", "label": "Grant Agreement", "score": 33.4906082153, "published": true}, {"hash": "QiR0yzhchY", "uri": "/contracts/QiR0yzhchY#source-documentation", "label": "Grant Agreement", "score": 33.0717926025, "published": true}, {"hash": "qFu3Jhhs8z", "uri": "/contracts/qFu3Jhhs8z#source-documentation", "label": "Grant Agreement", "score": 31.956413269, "published": true}], "snippet": "Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation should be clearly identified with the Award and general ledger accounts which are to be charged or credited.\n(i) The documentation standards for salary charges to grants are prescribed by 2 CFR 200.430, and in the cost principles applicable to the entity\u2019s organization (Paragraphs 7.4 through 7.7).\n(ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PART TWO, PART THREE or Exhibit G of the requirement to submit Personnel activity reports. See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the grant, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records should be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly.\n(iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee.\n(iv) If third party in-kind (non-cash) contributions are used for Grant purposes, the valuation of these contributions must be supported with adequate documentation.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [0, 18]}, {"key": "canceled-checks", "type": "clause", "offset": [69, 84]}, {"key": "bank-statements", "type": "clause", "offset": [86, 101]}, {"key": "attendance-records", "type": "clause", "offset": [149, 167]}, {"key": "consultant-agreements", "type": "clause", "offset": [219, 240]}, {"key": "supporting-documentation", "type": "clause", "offset": [274, 298]}, {"key": "clearly-identified", "type": "definition", "offset": [309, 327]}, {"key": "the-award", "type": "clause", "offset": [333, 342]}, {"key": "general-ledger", "type": "clause", "offset": [347, 361]}, {"key": "documentation-standards", "type": "clause", "offset": [416, 439]}, {"key": "for-salary", "type": "clause", "offset": [440, 450]}, {"key": "cost-principles", "type": "clause", "offset": [513, 528]}, {"key": "applicable-to", "type": "definition", "offset": [529, 542]}, {"key": "the-entity", "type": "clause", "offset": [543, 553]}, {"key": "the-standards", "type": "clause", "offset": [627, 640]}, {"key": "three-or-exhibit-g", "type": "clause", "offset": [709, 727]}, {"key": "the-requirement", "type": "clause", "offset": [731, 746]}, {"key": "to-submit", "type": "definition", "offset": [747, 756]}, {"key": "personnel-activity-reports", "type": "clause", "offset": [757, 783]}, {"key": "actual-time", "type": "definition", "offset": [927, 938]}, {"key": "time-spent", "type": "clause", "offset": [966, 976]}, {"key": "the-grant", "type": "definition", "offset": [980, 989]}, {"key": "other-grants", "type": "clause", "offset": [991, 1003]}, {"key": "vacation-or-sick-leave", "type": "clause", "offset": [1017, 1039]}, {"key": "administrative-time", "type": "clause", "offset": [1045, 1064]}, {"key": "if-applicable", "type": "clause", "offset": [1066, 1079]}, {"key": "the-reports", "type": "clause", "offset": [1081, 1092]}, {"key": "by-the-employee", "type": "clause", "offset": [1108, 1123]}, {"key": "approved-by", "type": "clause", "offset": [1125, 1136]}, {"key": "appropriate-official", "type": "definition", "offset": [1141, 1161]}, {"key": "pay-period", "type": "clause", "offset": [1183, 1193]}, {"key": "time-records", "type": "definition", "offset": [1201, 1213]}, {"key": "to-record", "type": "definition", "offset": [1229, 1238]}, {"key": "distribution-of", "type": "clause", "offset": [1243, 1258]}, {"key": "salary-costs", "type": "definition", "offset": [1259, 1271]}, {"key": "formal-agreements", "type": "clause", "offset": [1341, 1358]}, {"key": "independent-contractors", "type": "definition", "offset": [1364, 1387]}, {"key": "services-to-be-performed", "type": "clause", "offset": [1444, 1468]}, {"key": "the-period-of-performance", "type": "clause", "offset": [1470, 1495]}, {"key": "fee-and-method-of-payment", "type": "clause", "offset": [1501, 1526]}, {"key": "travel-and", "type": "clause", "offset": [1546, 1556]}, {"key": "other-costs", "type": "definition", "offset": [1557, 1568]}, {"key": "the-agreement", "type": "clause", "offset": [1593, 1606]}, {"key": "the-contractor", "type": "definition", "offset": [1635, 1649]}, {"key": "an-appropriate", "type": "clause", "offset": [1654, 1668]}, {"key": "third-party", "type": "clause", "offset": [1698, 1709]}, {"key": "grant-purposes", "type": "clause", "offset": [1756, 1770]}, {"key": "valuation-of", "type": "clause", "offset": [1776, 1788]}, {"key": "adequate-documentation", "type": "definition", "offset": [1832, 1854]}], "size": 60, "hash": "393e67650b9f7b2ffc0e16ffdf23d906", "id": 1}, {"samples": [{"hash": "aqDNAr3j0FO", "uri": "/contracts/aqDNAr3j0FO#source-documentation", "label": "Standard Agreement", "score": 35.4040298462, "published": true}, {"hash": "kkBbRFGy9S6", "uri": "/contracts/kkBbRFGy9S6#source-documentation", "label": "Standard Agreement", "score": 35.1232795715, "published": true}, {"hash": "8WlzyG3YWtG", "uri": "/contracts/8WlzyG3YWtG#source-documentation", "label": "Standard Agreement", "score": 34.7388496399, "published": true}], "snippet": "Internal Control.", "snippet_links": [{"key": "internal-control", "type": "definition", "offset": [0, 16]}], "size": 36, "hash": "6c3f436d6582c8f91c96208976890537", "id": 2}, {"samples": [{"hash": "6gYue5AL9CA", "uri": "/contracts/6gYue5AL9CA#source-documentation", "label": "Prepaid Mental Health Plan (Pmhp) Contract", "score": 33.1138763428, "published": true}, {"hash": "dpVEbzdg3kJ", "uri": "/contracts/dpVEbzdg3kJ#source-documentation", "label": "Prepaid Mental Health Plan (Pmhp) Contract", "score": 31.2141342163, "published": true}, {"hash": "dJWWdc1E8e6", "uri": "/contracts/dJWWdc1E8e6#source-documentation", "label": "Prepaid Mental Health Plan (Pmhp) Contract", "score": 31.2141342163, "published": true}], "snippet": "Accounting records must be supported by such source documentation as canceled checks, paid bills, payrolls, time and attendance records, contract and subcontract award documents, etc.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [0, 18]}, {"key": "canceled-checks", "type": "clause", "offset": [69, 84]}, {"key": "attendance-records", "type": "clause", "offset": [117, 135]}, {"key": "award-documents", "type": "definition", "offset": [162, 177]}], "size": 34, "hash": "ef5b5d9d7d3b66ed8813a0f04441849d", "id": 3}, {"samples": [{"hash": "HR5r4lm9DL", "uri": "/contracts/HR5r4lm9DL#source-documentation", "label": "Grant Agreement", "score": 36.5523605347, "published": true}, {"hash": "iBx8NO3DTcq", "uri": "/contracts/iBx8NO3DTcq#source-documentation", "label": "Grant Agreement", "score": 36.1044006348, "published": true}, {"hash": "e77iSSxw25Z", "uri": "/contracts/e77iSSxw25Z#source-documentation", "label": "Grant Agreement", "score": 35.6886520386, "published": true}], "snippet": "Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation must be clearly identified with the Award and general ledger accounts which are to be charged or credited.\n(i) The documentation standards for salary charges to Grants are prescribed by 2 CFR 200.430, and in the cost principles applicable to the Grantee\u2019s organization.\n(ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity reports. 2 CFR 200.430(i)(8). Personnel activity reports must account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records must be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly.\n(iii) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Grantee.\n(iv) If third party in-kind (non-cash) contributions are used for Award purposes, the valuation of these contributions must be supported with adequate documentation.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [0, 18]}, {"key": "canceled-checks", "type": "clause", "offset": [69, 84]}, {"key": "bank-statements", "type": "clause", "offset": [86, 101]}, {"key": "attendance-records", "type": "clause", "offset": [149, 167]}, {"key": "consultant-agreements", "type": "clause", "offset": [219, 240]}, {"key": "supporting-documentation", "type": "clause", "offset": [274, 298]}, {"key": "clearly-identified", "type": "definition", "offset": [307, 325]}, {"key": "the-award", "type": "clause", "offset": [331, 340]}, {"key": "general-ledger", "type": "clause", "offset": [345, 359]}, {"key": "documentation-standards", "type": "clause", "offset": [414, 437]}, {"key": "for-salary", "type": "clause", "offset": [438, 448]}, {"key": "cost-principles", "type": "clause", "offset": [511, 526]}, {"key": "to-the-grantee", "type": "definition", "offset": [538, 552]}, {"key": "the-standards", "type": "clause", "offset": [597, 610]}, {"key": "exhibit-e", "type": "definition", "offset": [688, 697]}, {"key": "the-requirement", "type": "clause", "offset": [701, 716]}, {"key": "to-submit", "type": "definition", "offset": [717, 726]}, {"key": "personnel-activity-reports", "type": "clause", "offset": [727, 753]}, {"key": "actual-time", "type": "definition", "offset": [892, 903]}, {"key": "time-spent", "type": "clause", "offset": [931, 941]}, {"key": "other-grants", "type": "clause", "offset": [956, 968]}, {"key": "vacation-or-sick-leave", "type": "clause", "offset": [982, 1004]}, {"key": "administrative-time", "type": "clause", "offset": [1010, 1029]}, {"key": "if-applicable", "type": "clause", "offset": [1031, 1044]}, {"key": "the-reports", "type": "clause", "offset": [1046, 1057]}, {"key": "by-the-employee", "type": "clause", "offset": [1073, 1088]}, {"key": "approved-by", "type": "clause", "offset": [1090, 1101]}, {"key": "appropriate-official", "type": "definition", "offset": [1106, 1126]}, {"key": "pay-period", "type": "clause", "offset": [1148, 1158]}, {"key": "time-records", "type": "definition", "offset": [1166, 1178]}, {"key": "to-record", "type": "definition", "offset": [1192, 1201]}, {"key": "distribution-of", "type": "clause", "offset": [1206, 1221]}, {"key": "salary-costs", "type": "definition", "offset": [1222, 1234]}, {"key": "formal-agreements", "type": "clause", "offset": [1304, 1321]}, {"key": "independent-contractors", "type": "definition", "offset": [1327, 1350]}, {"key": "services-to-be-performed", "type": "clause", "offset": [1407, 1431]}, {"key": "the-period-of-performance", "type": "clause", "offset": [1433, 1458]}, {"key": "fee-and-method-of-payment", "type": "clause", "offset": [1464, 1489]}, {"key": "travel-and", "type": "clause", "offset": [1509, 1519]}, {"key": "other-costs", "type": "definition", "offset": [1520, 1531]}, {"key": "the-agreement", "type": "clause", "offset": [1556, 1569]}, {"key": "the-contractor", "type": "definition", "offset": [1598, 1612]}, {"key": "an-appropriate", "type": "clause", "offset": [1617, 1631]}, {"key": "third-party", "type": "clause", "offset": [1661, 1672]}, {"key": "award-purposes", "type": "definition", "offset": [1719, 1733]}, {"key": "valuation-of", "type": "clause", "offset": [1739, 1751]}, {"key": "adequate-documentation", "type": "definition", "offset": [1795, 1817]}], "size": 18, "hash": "76187b5db859dc3419d3e17e95ddc19d", "id": 4}, {"samples": [{"hash": "hdIEcYXKLFU", "uri": "/contracts/hdIEcYXKLFU#source-documentation", "label": "Master Cooperative Wildland Fire Management and Stafford Act Response Agreement", "score": 35.385433197, "published": true}, {"hash": "aKIUiYvA91V", "uri": "/contracts/aKIUiYvA91V#source-documentation", "label": "Master Cooperative Wildland Fire Management and Stafford Act Response Agreement", "score": 33.0037689209, "published": true}, {"hash": "lwg4p6dMgv5", "uri": "/contracts/lwg4p6dMgv5#source-documentation", "label": "Master Cooperative Wildland Fire Management and Stafford Act Response Agreement", "score": 30.2449131012, "published": true}], "snippet": "Accounting records for each incident must be supported by source documentation such as cancelled checks, paid bills, time and attendance records, contract or sub-award documents, etc. Such documents must be made available to the Federal Agency upon request.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [0, 18]}, {"key": "by-source", "type": "clause", "offset": [55, 64]}, {"key": "cancelled-checks", "type": "clause", "offset": [87, 103]}, {"key": "attendance-records", "type": "clause", "offset": [126, 144]}, {"key": "award-documents", "type": "definition", "offset": [162, 177]}, {"key": "available-to", "type": "definition", "offset": [212, 224]}, {"key": "federal-agency", "type": "definition", "offset": [229, 243]}, {"key": "upon-request", "type": "clause", "offset": [244, 256]}], "size": 18, "hash": "e5ff2b32eae51ed998850d80f253cefe", "id": 5}, {"samples": [{"hash": "klRH3AGKrdb", "uri": "/contracts/klRH3AGKrdb#source-documentation", "label": "Participating Agreement", "score": 33.1151046753, "published": true}, {"hash": "bCdPLeo2axs", "uri": "/contracts/bCdPLeo2axs#source-documentation", "label": "Participating Agreement", "score": 32.1644897461, "published": true}, {"hash": "jWw5unav9p1", "uri": "/contracts/jWw5unav9p1#source-documentation", "label": "Participating Agreement", "score": 31.3613071442, "published": true}], "snippet": "The County shall support all accounting records with source documentation. These documentations include, but are not limited to, cancelled checks, paid bills, payrolls, contract and contract documents. These documents must be made available to the U.S. Forest Service upon request.", "snippet_links": [{"key": "the-county-shall", "type": "clause", "offset": [0, 16]}, {"key": "accounting-records", "type": "definition", "offset": [29, 47]}, {"key": "not-limited", "type": "clause", "offset": [113, 124]}, {"key": "cancelled-checks", "type": "clause", "offset": [129, 145]}, {"key": "contract-and-contract-documents", "type": "clause", "offset": [169, 200]}, {"key": "available-to", "type": "definition", "offset": [231, 243]}, {"key": "the-us", "type": "clause", "offset": [244, 251]}, {"key": "forest-service", "type": "clause", "offset": [253, 267]}, {"key": "upon-request", "type": "clause", "offset": [268, 280]}], "size": 16, "hash": "521f32632b359b97ad8df8f97dc1c93e", "id": 6}, {"samples": [{"hash": "6JIsPgAcvpz", "uri": "/contracts/6JIsPgAcvpz#source-documentation", "label": "Community Services Agreement", "score": 26.3552360535, "published": true}, {"hash": "2gJ2MDgGutZ", "uri": "/contracts/2gJ2MDgGutZ#source-documentation", "label": "Community Services Agreement", "score": 25.2237586975, "published": true}, {"hash": "i5NFG4AVhGL", "uri": "/contracts/i5NFG4AVhGL#source-documentation", "label": "Community Services Agreement", "score": 23.7405891418, "published": true}], "snippet": "Accounting records must be supported by such source documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports, travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation should be clearly identified with the grant and general ledger accounts which are to be charged or credited.\n(1) The documentation required for salary charges to grants is prescribed by the cost principles applicable to the entity\u2019s organization (see Title XX Social Services).\n(2) For Providers subject to OMB Circular A-21 (educational institutions), documentation for salary charges shall either (i) use a payroll distribution based on one of the three methods listed in Section J(10)(c) of OMB Circular A-21 or, alternatively, (ii) with DHS Prior Approval, use a payroll distribution that meets the criteria specified in Section J(10)(b)(2) of OMB Circular A-21.\n(3) For Providers subject to OMB Circular A-122 (nonprofit organizations), documentation for all salary charges shall be based on a system of personnel activity reports.\n(4) For Providers subject to OMB Circular A-87 (State and local governments), documentation for salary charges shall be based on a system of personnel activity reports unless an employee is working solely on a single Federal award. In such case, the charge for salary will be supported by a certification signed by the employee or the employee\u2019s supervisor.\n(5) Personnel activity reports shall account on an after-the-fact basis for one hundred percent (100%) of the employee's actual time, separately indicating the time spent on the grant, other grants or projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the employee, approved by the appropriate official, and coincide with a pay period. These time records should be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly.\n(6) Formal agreements with independent contractors, such as consultants, must include a description of the services to be performed, the period of performance, the fee and method of payment, an itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the contractor and an appropriate official of Provider.\n(7) If third party in-kind (non-cash) contributions are used on a Program, the valuation of these contributions must be supported with adequate documentation.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [0, 18]}, {"key": "canceled-checks", "type": "clause", "offset": [69, 84]}, {"key": "bank-statements", "type": "clause", "offset": [86, 101]}, {"key": "attendance-records", "type": "clause", "offset": [149, 167]}, {"key": "consultant-agreements", "type": "clause", "offset": [219, 240]}, {"key": "supporting-documentation", "type": "clause", "offset": [274, 298]}, {"key": "clearly-identified", "type": "definition", "offset": [309, 327]}, {"key": "the-grant", "type": "definition", "offset": [333, 342]}, {"key": "general-ledger", "type": "clause", "offset": [347, 361]}, {"key": "documentation-required", "type": "definition", "offset": [416, 438]}, {"key": "for-salary", "type": "clause", "offset": [439, 449]}, {"key": "cost-principles", "type": "clause", "offset": [489, 504]}, {"key": "applicable-to", "type": "definition", "offset": [505, 518]}, {"key": "the-entity", "type": "clause", "offset": [519, 529]}, {"key": "title-xx", "type": "definition", "offset": [550, 558]}, {"key": "social-services", "type": "definition", "offset": [559, 574]}, {"key": "for-providers", "type": "clause", "offset": [581, 594]}, {"key": "subject-to", "type": "clause", "offset": [595, 605]}, {"key": "omb-circular-a-21", "type": "clause", "offset": [606, 623]}, {"key": "educational-institutions", "type": "clause", "offset": [625, 649]}, {"key": "payroll-distribution", "type": "clause", "offset": [708, 728]}, {"key": "based-on", "type": "definition", "offset": [729, 737]}, {"key": "prior-approval", "type": "definition", "offset": [844, 858]}, {"key": "the-criteria", "type": "clause", "offset": [898, 910]}, {"key": "omb-circular-a-122", "type": "clause", "offset": [995, 1013]}, {"key": "personnel-activity-reports", "type": "clause", "offset": [1108, 1134]}, {"key": "omb-circular-a-87", "type": "clause", "offset": [1165, 1182]}, {"key": "state-and-local-governments", "type": "clause", "offset": [1184, 1211]}, {"key": "an-employee", "type": "definition", "offset": [1311, 1322]}, {"key": "federal-award", "type": "clause", "offset": [1353, 1366]}, {"key": "the-charge", "type": "clause", "offset": [1382, 1392]}, {"key": "by-the-employee", "type": "clause", "offset": [1448, 1463]}, {"key": "actual-time", "type": "definition", "offset": [1615, 1626]}, {"key": "time-spent", "type": "clause", "offset": [1654, 1664]}, {"key": "other-grants", "type": "clause", "offset": [1679, 1691]}, {"key": "vacation-or-sick-leave", "type": "clause", "offset": [1705, 1727]}, {"key": "administrative-time", "type": "clause", "offset": [1733, 1752]}, {"key": "if-applicable", "type": "clause", "offset": [1754, 1767]}, {"key": "the-reports", "type": "clause", "offset": [1769, 1780]}, {"key": "approved-by", "type": "clause", "offset": [1813, 1824]}, {"key": "appropriate-official", "type": "definition", "offset": [1829, 1849]}, {"key": "pay-period", "type": "clause", "offset": [1871, 1881]}, {"key": "time-records", "type": "definition", "offset": [1889, 1901]}, {"key": "to-record", "type": "definition", "offset": [1917, 1926]}, {"key": "distribution-of", "type": "clause", "offset": [1931, 1946]}, {"key": "salary-costs", "type": "definition", "offset": [1947, 1959]}, {"key": "formal-agreements", "type": "clause", "offset": [2027, 2044]}, {"key": "independent-contractors", "type": "definition", "offset": [2050, 2073]}, {"key": "services-to-be-performed", "type": "clause", "offset": [2130, 2154]}, {"key": "the-period-of-performance", "type": "clause", "offset": [2156, 2181]}, {"key": "fee-and-method-of-payment", "type": "clause", "offset": [2187, 2212]}, {"key": "travel-and", "type": "clause", "offset": [2232, 2242]}, {"key": "other-costs", "type": "definition", "offset": [2243, 2254]}, {"key": "the-agreement", "type": "clause", "offset": [2279, 2292]}, {"key": "the-contractor", "type": "definition", "offset": [2321, 2335]}, {"key": "an-appropriate", "type": "clause", "offset": [2340, 2354]}, {"key": "third-party", "type": "clause", "offset": [2384, 2395]}, {"key": "valuation-of", "type": "clause", "offset": [2456, 2468]}, {"key": "adequate-documentation", "type": "definition", "offset": [2512, 2534]}], "size": 16, "hash": "f17d2e1bf1de7d8f30704d27b531f389", "id": 7}, {"samples": [{"hash": "fQdNviGtpp8", "uri": "/contracts/fQdNviGtpp8#source-documentation", "label": "Stewardship Agreement", "score": 26.0581798553, "published": true}, {"hash": "2qfRjSFxtO", "uri": "/contracts/2qfRjSFxtO#source-documentation", "label": "Stewardship Agreement", "score": 25.188911438, "published": true}, {"hash": "lyh244CJ7hv", "uri": "/contracts/lyh244CJ7hv#source-documentation", "label": "Stewardship Agreement", "score": 24.319644928, "published": true}], "snippet": "shall support all accounting records with source documentation. These documentations include, but are not limited to, cancelled checks, paid bills, payrolls, contract documents. These documents must be made available to the Forest Service upon request.", "snippet_links": [{"key": "accounting-records", "type": "definition", "offset": [18, 36]}, {"key": "not-limited", "type": "clause", "offset": [102, 113]}, {"key": "cancelled-checks", "type": "clause", "offset": [118, 134]}, {"key": "contract-documents", "type": "definition", "offset": [158, 176]}, {"key": "available-to", "type": "definition", "offset": [207, 219]}, {"key": "the-forest-service", "type": "definition", "offset": [220, 238]}, {"key": "upon-request", "type": "clause", "offset": [239, 251]}], "size": 14, "hash": "50cbc9af3f553bc37afeee91b950f9d8", "id": 8}, {"samples": [{"hash": "yUFVlBccnw", "uri": "/contracts/yUFVlBccnw#source-documentation", "label": "Federal Financial Assistance Agreement", "score": 24.1704311371, "published": true}, {"hash": "5yJeVV7gGdW", "uri": "/contracts/5yJeVV7gGdW#source-documentation", "label": "Federal Financial Assistance Agreement", "score": 23.6557159424, "published": true}, {"hash": "iq1AXIUvQ7l", "uri": "/contracts/iq1AXIUvQ7l#source-documentation", "label": "Financial Assistance Agreement", "score": 23.2696781158, "published": true}], "snippet": "Records must adequately identify the source and application of funds for federally funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. The documentation must be made available by the recipient at the MDNR\u2019s request or any of the following: authorized representatives of the federal awarding agency, the Federal Inspector General, the Comptroller General of the United States, State Auditor\u2019s Office or any of their designees;", "snippet_links": [{"key": "the-source", "type": "clause", "offset": [33, 43]}, {"key": "application-of-funds", "type": "clause", "offset": [48, 68]}, {"key": "funded-activities", "type": "definition", "offset": [83, 100]}, {"key": "federal-awards", "type": "definition", "offset": [155, 169]}, {"key": "unobligated-balances", "type": "clause", "offset": [200, 220]}, {"key": "and-interest", "type": "clause", "offset": [251, 263]}, {"key": "by-source", "type": "clause", "offset": [281, 290]}, {"key": "by-the-recipient", "type": "clause", "offset": [347, 363]}, {"key": "representatives-of-the", "type": "clause", "offset": [422, 444]}, {"key": "federal-awarding-agency", "type": "definition", "offset": [445, 468]}, {"key": "inspector-general", "type": "definition", "offset": [482, 499]}, {"key": "comptroller-general", "type": "clause", "offset": [505, 524]}, {"key": "the-united-states", "type": "definition", "offset": [528, 545]}, {"key": "state-auditor", "type": "clause", "offset": [547, 560]}], "size": 7, "hash": "1d15da171f07d553aff177376419ddef", "id": 9}, {"samples": [{"hash": "lJymTejUUdR", "uri": "/contracts/lJymTejUUdR#source-documentation", "label": "Grant Agreement", "score": 23.3504447937, "published": true}, {"hash": "b2iaQNjD1zn", "uri": "/contracts/b2iaQNjD1zn#source-documentation", "label": "Grant Agreement", "score": 23.3504447937, "published": true}], "snippet": "Travel costs \u2022 Copy of the government unit travel policy \u2022 Receipts/documentation as required by travel policy \u2022 Justification and/or approval from government entity for overage in per diem rates, etc. Personnel costs \u2022 Time and Effort documentation with detailed activity reports reflecting allowable work signed by employee and supervisor Contract costs \u2022 Copy of draft contract for eligibility review prior to contract award \u2022 Procurement documentation, copy of awarded contract for grant file \u2022 Deliverables listed in contract \u2022 Terms of payment outlined in contract \u2022 For contracts to an individual, a signature of the \u201ccontractor\u201d is required. \u2022 Invoice (personnel service contracts require signature of contractor) Equipment costs \u2022 Complete Procurement Documentation to include \u201crequest for quote\u201d, quotes, and complete bid package. \u2022 Current Contract which includes service period \u2022 Documentation that equipment is received on site and installed as necessary Meeting costs \u2022 Agenda/Course Description \u2013 should include time and dates \u2022 Attendance roster \u2022 Invoices Changes\u200c Per 2 CFR Part 200, sub-grantees must obtain the prior approval of the awarding agency (Ohio EMA) in any case where a change is to be made to the scope of the project, regardless of budget impact. Ohio EMA will require all sub-grantees to request a budget modification and approval, to include EHP approval, through EGMS prior to costs being incurred for the item(s) to be changed. Costs incurred prior to appropriate actions being taken to modify and approve the budget may result in costs being denied for reimbursement. Budget modifications will be reviewed promptly by Ohio EMA Preparedness Grants Staff with an expectation that properly documented and submitted budget modifications are approved within seven to ten business days of submission. Procurement\u200c The procurement process is one of, if not the most, scrutinized aspect of the federal grant programs. The emphasis on how procurements are made is based from the 2 CFR200 requirements that \u201call procurement transactions be conducted in a manner providing full and open competition with the standards of this section (\u00a7200.319)\u201d. 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