{"component": "clause", "props": {"groups": [{"snippet": "The number of this Purchase Order shall appear on each invoice, bill of lading, waybill, and freight bill relating to the Goods. Seller shall promptly notify Buyer as to the date of each shipment made under this Purchase Order, and shall forward to Buyer, with the invoice, the express receipt or bill of lading, signed by the carrier, evidencing that the shipment was made or carrier tracking number or Pro number.", "samples": [{"hash": "kibed78ocbG", "uri": "/contracts/kibed78ocbG#shipping-documentation", "label": "Purchase Order Terms and Conditions", "score": 31.3892364502, "published": true}, {"hash": "fXxMQzeLZjJ", "uri": "/contracts/fXxMQzeLZjJ#shipping-documentation", "label": "Purchase Order Terms and Conditions", "score": 31.2452602386, "published": true}, {"hash": "iywOcBjW60h", "uri": "/contracts/iywOcBjW60h#shipping-documentation", "label": "Purchase Order", "score": 31.135766983, "published": true}], "size": 9, "snippet_links": [{"key": "number-of", "type": "definition", "offset": [4, 13]}, {"key": "this-purchase-order", "type": "clause", "offset": [14, 33]}, {"key": "bill-of-lading", "type": "definition", "offset": [64, 78]}, {"key": "relating-to", "type": "definition", "offset": [106, 117]}, {"key": "the-goods", "type": "clause", "offset": [118, 127]}, {"key": "seller-shall", "type": "clause", "offset": [129, 141]}, {"key": "promptly-notify", "type": "clause", "offset": [142, 157]}, {"key": "date-of", "type": "clause", "offset": [174, 181]}, {"key": "to-buyer", "type": "definition", "offset": [246, 254]}, {"key": "the-carrier", "type": "clause", "offset": [323, 334]}, {"key": "tracking-number", "type": "clause", "offset": [385, 400]}], "hash": "f80ba3773e916da62be3f4ea40409691", "id": 1}, {"snippet": "The documentation shall clearly show the complete and correct order number, ident number, contract article number and item number, in addition to the description of the goods, to enable, for example, the respective customs tariff to be clearly assigned. The part description shall be identical in any and all documentation and is required to be identically worded in drawings, bills of material, packing lists and shipping documents.", "samples": [{"hash": "5QwgZFOcNDY", "uri": "/contracts/5QwgZFOcNDY#shipping-documentation", "label": "General Terms and Conditions of Purchase", "score": 26.474029541, "published": true}, {"hash": "jurvaCKDxyg", "uri": "/contracts/jurvaCKDxyg#shipping-documentation", "label": "General Terms and Conditions of Purchase", "score": 25.4967880249, "published": true}, {"hash": "gIWJ7lipLFu", "uri": "/contracts/gIWJ7lipLFu#shipping-documentation", "label": "General Terms and Conditions of Purchase", "score": 24.2567615509, "published": true}], "size": 4, "snippet_links": [{"key": "complete-and-correct", "type": "clause", "offset": [41, 61]}, {"key": "order-number", "type": "definition", "offset": [62, 74]}, {"key": "contract-article", "type": "definition", "offset": [90, 106]}, {"key": "item-number", "type": "definition", "offset": [118, 129]}, {"key": "description-of-the-goods", "type": "clause", "offset": [150, 174]}, {"key": "for-example", "type": "definition", "offset": [187, 198]}, {"key": "customs-tariff", "type": "definition", "offset": [215, 229]}, {"key": "shipping-documents", "type": "definition", "offset": [414, 432]}], "hash": "a5446bf879038a800d178bfde92d2f2d", "id": 4}, {"snippet": "5.1. The Seller will supply the Goods along with the following documentation: CMR, packing list, invoice, and certificate of the quality with certificate of the origin or SGS (by the request).\n5.2. The Seller will inform the Buyer about the shipping after the loading. The information will include: number of the contract, date of the loading, weight, CMR number, the price of the Goods.", "samples": [{"hash": "ggrzbJQTkX0", "uri": "/contracts/ggrzbJQTkX0#shipping-documentation", "label": "Conditional Sale Contract (Asconi Corp)", "score": 19.0, "published": true}, {"hash": "gcuZeIrx17C", "uri": "/contracts/gcuZeIrx17C#shipping-documentation", "label": "Conditional Sale Contract (Asconi Corp)", "score": 19.0, "published": true}, {"hash": "aw37TY3KJ3A", "uri": "/contracts/aw37TY3KJ3A#shipping-documentation", "label": "Conditional Sale Contract (Asconi Corp)", "score": 19.0, "published": true}], "size": 3, "snippet_links": [{"key": "seller-will", "type": "clause", "offset": [9, 20]}, {"key": "packing-list", "type": "clause", "offset": [83, 95]}, {"key": "certificate-of", "type": "definition", "offset": [110, 124]}, {"key": "with-certificate", "type": "clause", "offset": [137, 153]}, {"key": "the-request", "type": "clause", "offset": [179, 190]}, {"key": "the-buyer", "type": "clause", "offset": [221, 230]}, {"key": "the-information", "type": "clause", "offset": [269, 284]}, {"key": "number-of", "type": "definition", "offset": [299, 308]}, {"key": "the-contract", "type": "definition", "offset": [309, 321]}, {"key": "date-of", "type": "clause", "offset": [323, 330]}, {"key": "the-price-of-the-goods", "type": "clause", "offset": [364, 386]}], "hash": "14f70a1ce68b4f52fcc92af7eeb395a7", "id": 6}, {"snippet": "Shipments by Seller or its subcontractors or suppliers must include packing sheets. Each packing sheet must include at a minimum the following: a) Seller's name, address, phone number; and supplier code number b) Order and item number; c) ship date for the Products; d) total quantity shipped and quantity in each container, if applicable; e) legible packing slip number; f) nomenclature; g) unit of measure; h) \"", "samples": [{"hash": "gYStAL9OqNo", "uri": "/contracts/gYStAL9OqNo#shipping-documentation", "label": "General Terms Agreement (Spirit AeroSystems Holdings, Inc.)", "score": 18.0, "published": true}, {"hash": "8v6bWSBzeUg", "uri": "/contracts/8v6bWSBzeUg#shipping-documentation", "label": "General Terms Agreement (Titanium Metals Corp)", "score": 18.0, "published": true}], "size": 4, "snippet_links": [{"key": "by-seller", "type": "clause", "offset": [10, 19]}, {"key": "packing-sheets", "type": "clause", "offset": [68, 82]}, {"key": "phone-number", "type": "definition", "offset": [171, 183]}, {"key": "code-number", "type": "definition", "offset": [198, 209]}, {"key": "item-number", "type": "definition", "offset": [223, 234]}, {"key": "ship-date", "type": "definition", "offset": [239, 248]}, {"key": "the-products", "type": "clause", "offset": [253, 265]}, {"key": "total-quantity", "type": "definition", "offset": [270, 284]}, {"key": "if-applicable", "type": "definition", "offset": [325, 338]}, {"key": "packing-slip", "type": "clause", "offset": [351, 363]}, {"key": "unit-of-measure", "type": "clause", "offset": [392, 407]}], "hash": "a07bf3f0dea9a353e72b2ac5481ea2a7", "id": 5}, {"snippet": "All shipping documents must reference MLI's PO number. For all materials imported into the United States, Vendor shall provide an Import Security Filing 10+2 form not less than 72 hours before the goods are loaded onto an ocean vessel should such a vessel be utilized to transport goods; the form should be faxed to \u2587\u2587\u2587-\u2587\u2587\u2587-\u2587\u2587\u2587\u2587 or emailed to \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587@\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587.\u2587\u2587\u2587. Vendor shall promptly notify and provide MLI with necessary or applicable supporting documents, permits, approvals, or information required to comply with export or import regulations; documents should be emailed to \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587@\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587.\u2587\u2587\u2587 or faxed to \u2587\u2587\u2587- \u2587\u2587\u2587-\u2587\u2587\u2587\u2587, with originals mailed to Moses Lake Industries, Inc., c/o: Purchasing Department, \u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587 NE, Moses Lake, Washington 98837. These documents include, but are not limited to, invoice, bill of lading, packing list, certificate of analysis (\u201cCOA\u201d), safety data sheets (\u201cSDSs\u201d), and arrival notice. Additional fees, penalties, or costs borne by MLI due to Vendor\u2019s failure to comply with such regulations will be reimbursed by Vendor within 30 days of MLI\u2019s request for such reimbursement. Vendor accepts all responsibility for the accuracy and completeness of information on Certificates of Origin and letters and affidavits pertaining to shipping and customs documents. Vendor must provide MLI with any amended or revised information on a timely basis.", "samples": [{"hash": "alX0m4eV6LE", "uri": "/contracts/alX0m4eV6LE#shipping-documentation", "label": "Purchase Order", "score": 24.8658447266, "published": true}, {"hash": "IWF9ukL4hl", "uri": "/contracts/IWF9ukL4hl#shipping-documentation", "label": "Purchase Order", "score": 24.2936344147, "published": true}], "size": 5, "snippet_links": [{"key": "shipping-documents", "type": "definition", "offset": [4, 22]}, {"key": "po-number", "type": "clause", "offset": [44, 53]}, {"key": "the-united-states", "type": "definition", "offset": [87, 104]}, {"key": "vendor-shall-provide", "type": "clause", "offset": [106, 126]}, {"key": "security-filing", "type": "definition", "offset": [137, 152]}, {"key": "the-goods", "type": "clause", "offset": [193, 202]}, {"key": "ocean-vessel", "type": "definition", "offset": [222, 234]}, {"key": "promptly-notify", "type": "clause", "offset": [385, 400]}, {"key": "supporting-documents", "type": "definition", "offset": [446, 466]}, {"key": "information-required", "type": "clause", "offset": [491, 511]}, {"key": "export-or-import", "type": "clause", "offset": [527, 543]}, {"key": "purchasing-department", "type": "clause", "offset": [702, 723]}, {"key": "not-limited", "type": "clause", "offset": [811, 822]}, {"key": "bill-of-lading", "type": "definition", "offset": [836, 850]}, {"key": "packing-list", "type": "clause", "offset": [852, 864]}, {"key": "certificate-of-analysis", "type": "clause", "offset": [866, 889]}, {"key": "safety-data-sheets", "type": "clause", "offset": [899, 917]}, {"key": "arrival-notice", "type": "definition", "offset": [932, 946]}, {"key": "additional-fees", "type": "clause", "offset": [948, 963]}, {"key": "failure-to-comply-with", "type": "clause", "offset": [1014, 1036]}, {"key": "by-vendor", "type": "clause", "offset": [1073, 1082]}, {"key": "request-for", "type": "definition", "offset": [1107, 1118]}, {"key": "responsibility-for", "type": "clause", "offset": [1158, 1176]}, {"key": "certificates-of-origin", "type": "clause", "offset": [1225, 1247]}, {"key": "pertaining-to", "type": "definition", "offset": [1275, 1288]}, {"key": "customs-documents", "type": "definition", "offset": [1302, 1319]}], "hash": "07b1ee924158c325b57582eda91f6480", "id": 3}, {"snippet": "11 7.1.2 Insurance................................................................... 11 7.1.3", "samples": [{"hash": "iI04VmBQjke", "uri": "/contracts/iI04VmBQjke#shipping-documentation", "label": "General Terms Agreement (Pacific Aerospace & Electronics Inc)", "score": 18.0, "published": true}], "size": 3, "snippet_links": [], "hash": "be8968ed2062825361215d351dda8952", "id": 10}, {"snippet": "(i) All items shipped on the same day will be consolidated on one Bill of Lading or Airbill, unless otherwise authorized by Buyer.\n(ii) Material will be described on shipping documents (Bill of Lading or Airbill) in accordance with the applicable classification and/or tariff.\n(iii) The total number of shipping containers will be referenced on all shipping documents.\n(iv) Buyer's contract number will be referenced on all shipping documents.\n(v) Originals of all Government Bills of Lading will be surrendered to the origin carrier at the time of shipment.\n(vi) The memorandum/consignee copy of Bill of Lading or Airbill will be mailed to Buyer's Traffic Management Department referenced elsewhere in this contract, or \u2587\u2587\u2587\u2587\u2587's authorized purchasing representative.", "samples": [{"hash": "l41sSO1vYxt", "uri": "/contracts/l41sSO1vYxt#shipping-documentation", "label": "Fixed Price Contract", "score": 18.0, "published": true}, {"hash": "jTye1IE2NVu", "uri": "/contracts/jTye1IE2NVu#shipping-documentation", "label": "Cost Reimbursement General Terms and Conditions", "score": 18.0, "published": true}, {"hash": "ht7Da1o3uke", "uri": "/contracts/ht7Da1o3uke#shipping-documentation", "label": "Cost Reimbursement General Terms and Conditions", "score": 18.0, "published": true}], "size": 6, "snippet_links": [{"key": "all-items", "type": "definition", "offset": [4, 13]}, {"key": "same-day", "type": "definition", "offset": [29, 37]}, {"key": "bill-of-lading", "type": "definition", "offset": [66, 80]}, {"key": "by-buyer", "type": "clause", "offset": [121, 129]}, {"key": "shipping-documents", "type": "definition", "offset": [166, 184]}, {"key": "in-accordance-with", "type": "clause", "offset": [213, 231]}, {"key": "the-applicable", "type": "clause", "offset": [232, 246]}, {"key": "total-number-of", "type": "definition", "offset": [287, 302]}, {"key": "shipping-containers", "type": "definition", "offset": [303, 322]}, {"key": "contract-number", "type": "definition", "offset": [382, 397]}, {"key": "bills-of-lading", "type": "clause", "offset": [476, 491]}, {"key": "time-of-shipment", "type": "clause", "offset": [541, 557]}, {"key": "the-memorandum", "type": "clause", "offset": [564, 578]}, {"key": "to-buyer", "type": "definition", "offset": [638, 646]}, {"key": "traffic-management", "type": "clause", "offset": [649, 667]}, {"key": "in-this-contract", "type": "clause", "offset": [700, 716]}, {"key": "authorized-purchasing-representative", "type": "definition", "offset": [729, 765]}], "hash": "caf32ee8b63f88f2005b6afa4d620351", "id": 2}, {"snippet": "Shipments by Seller or its subcontractors must include packing sheets containing Buyer\u2019s purchase contract number, line item number, description and quantity of Goods shipped, part number or size, if applicable, and appropriate evidence of inspections. A shipment containing hazardous and nonhazardous materials must have separate packing sheets for the hazardous and nonhazardous materials. Items shipped on the same day will be consolidated on one Bill of Lading or Airbill, unless \u2587\u2587\u2587\u2587\u2587\u2019s Authorized Purchasing Representative authorizes otherwise. The shipping documents will describe the material according to the applicable classification and/or tariff. The total number of shipping containers will be referenced on all shipping documents. Originals of all Government Bills of Lading will be surrendered to the origin carrier at the time of shipment.", "samples": [{"hash": "ivj2yHD8Tqj", "uri": "/contracts/ivj2yHD8Tqj#shipping-documentation", "label": "Cost Reimbursement Contract", "score": 19.0, "published": true}, {"hash": "9uyl5vgl5Mt", "uri": "/contracts/9uyl5vgl5Mt#shipping-documentation", "label": "Fixed Price Contract", "score": 17.0, "published": true}], "size": 3, "snippet_links": [{"key": "by-seller", "type": "clause", "offset": [10, 19]}, {"key": "packing-sheets", "type": "clause", "offset": [55, 69]}, {"key": "contract-number", "type": "definition", "offset": [98, 113]}, {"key": "item-number", "type": "definition", "offset": [120, 131]}, {"key": "quantity-of-goods", "type": "clause", "offset": [149, 166]}, {"key": "part-number", "type": "definition", "offset": [176, 187]}, {"key": "if-applicable", "type": "definition", "offset": [197, 210]}, {"key": "evidence-of", "type": "definition", "offset": [228, 239]}, {"key": "same-day", "type": "definition", "offset": [413, 421]}, {"key": "bill-of-lading", "type": "definition", "offset": [450, 464]}, {"key": "authorized-purchasing-representative", "type": "definition", "offset": [492, 528]}, {"key": "shipping-documents", "type": "definition", "offset": [555, 573]}, {"key": "the-material", "type": "clause", "offset": [588, 600]}, {"key": "according-to", "type": "definition", "offset": [601, 613]}, {"key": "the-applicable", "type": "clause", "offset": [614, 628]}, {"key": "total-number-of", "type": "definition", "offset": [663, 678]}, {"key": "shipping-containers", "type": "definition", "offset": [679, 698]}, {"key": "bills-of-lading", "type": "clause", "offset": [773, 788]}, {"key": "time-of-shipment", "type": "clause", "offset": [838, 854]}], "hash": "e7d6ee07d564241b526ae20b63235de8", "id": 7}, {"snippet": "The Supplier shall provide shipping documentation for the products (\u201cShipping Documents\u201d) for each shipment, including without limitation, a Bill of Lading, Canada Customs Invoice and a Certificate of Origin and any other documents required to support a claim (where applicable) for preferred tariff treatment under any applicable international trade agreement. The Supplier shall ensure that all Shipping Documents are fully and accurately completed and are delivered to the carrier or freight forwarder at the time the products are shipped.", "samples": [{"hash": "3yUOFmWIJd3", "uri": "/contracts/3yUOFmWIJd3#shipping-documentation", "label": "Purchase Order", "score": 19.104019165, "published": true}, {"hash": "kzC4elf2RQI", "uri": "/contracts/kzC4elf2RQI#shipping-documentation", "label": "Purchase Order", "score": 19.0, "published": true}], "size": 3, "snippet_links": [{"key": "the-supplier-shall", "type": "clause", "offset": [0, 18]}, {"key": "the-products", "type": "clause", "offset": [54, 66]}, {"key": "shipping-documents", "type": "definition", "offset": [69, 87]}, {"key": "including-without-limitation", "type": "clause", "offset": [109, 137]}, {"key": "bill-of-lading", "type": "definition", "offset": [141, 155]}, {"key": "customs-invoice", "type": "clause", "offset": [164, 179]}, {"key": "certificate-of-origin", "type": "definition", "offset": [186, 207]}, {"key": "other-documents-required", "type": "clause", "offset": [216, 240]}, {"key": "where-applicable", "type": "clause", "offset": [261, 277]}, {"key": "trade-agreement", "type": "definition", "offset": [345, 360]}, {"key": "the-carrier", "type": "clause", "offset": [472, 483]}, {"key": "freight-forwarder", "type": "definition", "offset": [487, 504]}, {"key": "at-the-time", "type": "clause", "offset": [505, 516]}], "hash": "a400e383bd07ae4668577e72a99ba1d4", "id": 8}, {"snippet": "The Order number and quantity of Products and Customer Ready Products contained in each package shall be marked on all packing cartons, shipping papers and subordinate documents. A packing list must be included for every Sourcefire shipment and it will identify the total number of Products and Customer Ready Products included in the shipment and the listing of the unique product serial numbers applicable to the shipment.", "samples": [{"hash": "jfL8Gzm4Zm2", "uri": "/contracts/jfL8Gzm4Zm2#shipping-documentation", "label": "Manufacturing Services and Supply Agreement (Sourcefire Inc)", "score": 23.1601638794, "published": true}], "size": 3, "snippet_links": [{"key": "order-number", "type": "definition", "offset": [4, 16]}, {"key": "quantity-of-products", "type": "clause", "offset": [21, 41]}, {"key": "contained-in", "type": "definition", "offset": [70, 82]}, {"key": "subordinate-documents", "type": "clause", "offset": [156, 177]}, {"key": "packing-list", "type": "clause", "offset": [181, 193]}, {"key": "total-number-of", "type": "definition", "offset": [266, 281]}, {"key": "products-included", "type": "clause", "offset": [310, 327]}, {"key": "unique-product", "type": "definition", "offset": [367, 381]}, {"key": "serial-numbers", "type": "definition", "offset": [382, 396]}, {"key": "applicable-to", "type": "definition", "offset": [397, 410]}], "hash": "e1d2c4a55ff4d254471f3a342a410208", "id": 9}], "next_curs": "Cl8SWWoVc35sYXdpbnNpZGVyY29udHJhY3RzcjsLEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2Ih9zaGlwcGluZy1kb2N1bWVudGF0aW9uIzAwMDAwMDBhDKIBAmVuGAAgAA==", "clause": {"title": "Shipping Documentation", "size": 93, "children": [], "parents": [["general", "General"], ["written-authorization-to-proceed", "Written Authorization to Proceed"], ["shipping-instructions", "SHIPPING INSTRUCTIONS"], ["documentation", "Documentation"], ["notice-of-labor-negotiations", "Notice of Labor Negotiations"]], "id": "shipping-documentation", "related": [["technical-documentation", "Technical Documentation", "Technical Documentation"], ["closing-documentation", "Closing Documentation", "Closing Documentation"], ["medical-documentation", "Medical Documentation", "Medical Documentation"], ["supporting-documentation", "Supporting Documentation", "Supporting Documentation"], ["licensed-documentation", "Licensed Documentation", "Licensed Documentation"]], "related_snippets": [], "updated": "2025-07-15T00:51:33+00:00", "also_ask": ["What are the essential documents that must be specified to avoid delivery disputes?", "How can parties allocate risk for delayed or missing shipping documents?", "What negotiation leverage exists in defining acceptable forms of documentation?", "How do courts interpret ambiguous shipping documentation clauses in cross-border contracts?", "What are the most common enforceability pitfalls in shipping documentation provisions?"], "drafting_tip": "Specify required shipping documents to ensure compliance; state submission deadlines to prevent delays; identify responsible parties to allocate accountability.", "explanation": "The Shipping Documentation clause outlines the requirements and responsibilities for providing and handling documents related to the shipment of goods. Typically, it specifies which party must prepare, deliver, or present documents such as bills of lading, packing lists, or certificates of origin, and may set deadlines or procedures for their exchange. This clause ensures that all necessary paperwork is properly managed to facilitate customs clearance, payment, and the smooth transfer of goods, thereby reducing the risk of delays or disputes in the shipping process."}, "json": true, "cursor": ""}}